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Dropbox invoice for Product Management

Dropbox beginners tutorial how to use Dropbox for business hey guys welcome back to the YouTube channel today we will be taking a look at how you can get started with Dropbox business so let's get into it now what is Dropbox business and why is it more effective than just using Dropbox as your day-to-day uh file hosting platform well Dropbox is a lot more than just a file hosting platform it can allow you to manage your team your business or your workflow in a simple and efficient manner so you guys can see over here that Dropbox allows you a lot of other features rather than just being able to upload files you also have team and content management settings you can recover files for up to 180 days you have e-signature requests as well and so much more so let's get into the different plans of Dropbox business or the professional version of Dropbox as well as how you can get started so if we take a look at the pricing it starts if you Bill it monthly although if you do choose to build it yearly you do get a discount but for the professional version uh it starts at 19.99 for the send version it's 18 per user per month and for the advanced version It's thirty dollars per user per month now in the standard version which is the lowest priced version you can choose to add doc you send with uh you know a additional fee it costs around 83 dollars per user per month if you also want to use the and they have multiple different features so the core features are the same you get 5000 gigabytes of storage you can add upwards of three users on the standard version which is their basic version you have Best in Class sync technology you have anywhere anytime access as well as TLS encryption you also have some other core features where you can have unlimited signing and three signature requests per month that you will get on the standard version now in alternative to that I do recommend uh going on ahead if you want unlimited signing requests and unlimited signatures if that is something that is very essential to the core elements of your business you should definitely go with the professional e-sign version where you're going to subscribe to as well as Dropbox now moving on to some of the other features you also have the backup 180 day file recovery as well as Dropbox rewind where you get a 180 Day history you have the basic features that you have with the basic version of Dropbox but as well as Team Management features like admin consoles multi-team admin logins API access as well as 1 billion API calls per month for data transport so to get started with Dropbox business just choose the plan that suits your team the best and you can click on buy now or just click on try for free over here now once you do that you're just going to start your free trial so you have to enter your team name and after that you have to choose the trial plan you are going to agree and you are just going to click on start for each file and just like that we're going to begin our free trial on Dropbox business now the best part about using this is that not only can you use this as a internal business server but you can actually use this as a platform that can help you in managing your business with future clients or with potential clients as well you can share documents and share invoices all of that directly on Dropbox so from here we're going to get started with setting up now we have multiple different uh categories this is going to optimize your UI experience on Dropbox so you're going to choose the category that applies the best to your business so let's say we're doing product management over here thank you and I just want to continue on like this now after that you can start by downloading Dropbox if you want to save the specific native application of Dropbox you also have a mind related section where you can use dropbox directly on your browser that is totally up to you now moving on ahead this is going to be your basic dashboard on Dropbox now taking a look at Dropbox over here we have all our files on the left side of our screen you can see this is going to be a navigation panel and if you click on on the top right side of your screen you have a drop down menu and in this you have signing option you have backup capture replay transfer paper passwords invoices and your basic App Center so with Dropbox okay we have multiple different client projects you can create multiple different files and you can click on the top right over here and you can show your deleted files as well so you can browse those as well now let's close this funnel from here and you guys will be able to see pinned items on the right side so if you want to keep some items at the top of your list if you have certain important files that need to be accessible at all times you can pin them to the top and then you can monitor your team's activity from this section now for a business purpose how are you supposed to use dropbox rather than just using it as a place to upload files well for that you can click on create over here and you have multiple different options so you have screen recording and this might be something you are like hey why would I need this in Dropbox well this can allow you to uh set up multiple different uh options to just uh help your team in accessing multiple different files knowing how and what to use on Dropbox you also have automated folders so automated folders are going to be multiple different sections where you can set a rule that can rename files you can choose tags to organize files now this can be especially helpful if you are managing uh certain tags with certain people so let's say we are going to let's say we have a supplier called aqua so I would have Aqua as the folder name and I can use the tag aqua and click on Save now whatever files are related to Aqua all of my business partners or my P you know all the people working in my business are going to tag them in aqua and even if those files are actually a part of our finances a part of our Dream management project management whatever it might be it they are going to be also present while they are still going to be present in our finances section they would also be present in the aqua section this will allow me to have a cohesive history of the entire business of our entire dealing with that business for uh you know whatever reason I might need it so that is another great feature that I like to use with Dropbox business especially with multiple different people using it is if you're just using it alone it's fine for you to use dropbox however you want but these kinds of automations or categorizations can be especially helpful when you are working with a larger team now going on to the next automated folder you also have three names renames are especially helpful with having finalized versions of multiple different documents you can unzip files you also have full formats that you can convert to specific formats so let's say you have team members uploading in a specific dot file format so let's say they are doing Dot mov or they're converting you know the uploading dot gifs and you want to convert them to jpeg or to MP4s then you can create this and you can rename this to the converted MP4 and then convert all the supported type of files to MP4 and then you can click on Save and then all the files in this folder will be directly converted now these are features that you would actually pay on other different softwares to do while Dropbox allows you to do them over here for free now next up you have your signature section and on the left side you can see the signatures now you do get three free signatures with Dropbox but if you do have more needs full e-signatures then you definitely do need to upgrade to a platform like so if you want to create a sign just click on sign click on self sign and then from here you can choose any document that you want and choose to sign it as you wish and then you also have file requests where you will be able to see all of the requests that you are sending what are the expiry dates what they created who submitted that request as well so in this way you can optimize the functioning of your business plus you also have multiple different Integrations from the top left you can click on these little dots and then click on the App Center over here and you can integrate any app that you're using for the management of your business and have that work cohesively with Dropbox so I hope you guys found this video helpful make sure to leave a like And subscribe to our YouTube channel and if you have any questions or queries leave those in the comment box down below I would last help you guys out and I will catch you guys in the next video