Do I need a customs invoice?

For any cross-border shipment, a customs invoice is mandatory and needs to be attached to the parcel. Without it, your shipment could face delays, additional charges, or even refusal for entry into the destination country.

What is an invoice for customs?

A customs invoice usually includes information such as the nature of goods, collection and delivery address, succinct description of goods, tax information for the seller and buyer, their weight and value, and any applicable duty or taxes.

How to write a customs invoice?

It varies depending on the logistics provider and business, but for customs clearance in international shipping, it must cover at least three essential categories of information: Shipping reference information. Details of the parties involved. Shipment contents and their value.

Who generates a customs invoice?

As the shipment's exporter, you're responsible for preparing the Commercial Invoice form. Since it serves as the foundation for all other international shipping documents, it's the first one you should complete.

Why do I need an invoice for customs?

Customs invoices help authorities ensure that the goods meet all import requirements, including safety standards, trade regulations, and tariff classifications.

What do I do with a customs invoice?

It helps you to avoid any customs delays and deliver your shipment smoothly. Without a commercial invoice, you are unable to ship overseas. Once completed, print 3 copies of your Commercial Invoice, place them in a clear plastic pouch and attach the pouch securely on top of your parcel, next to the shipping label.

What is the customs invoice?

A customs invoice usually includes information such as the nature of goods, collection and delivery address, succinct description of goods, tax information for the seller and buyer, their weight and value, and any applicable duty or taxes.

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Invoice templates
Create Invoice for Customs Easily

Create Your Invoice for Customs Effortlessly

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Understanding the Invoice for Customs

An invoice for customs is a crucial document used in international trade. It provides detailed information about the goods being shipped, including their value, quantity, and description. This document is essential for customs clearance, ensuring that the shipment complies with the regulations of the importing country. When preparing an invoice for customs, it is important to include accurate details to avoid delays or additional charges.

Key Components of a Customs Invoice

A well-structured customs invoice should contain several key components:

Seller Information: Name, address, and contact details of the seller.
Buyer Information: Name, address, and contact details of the buyer.
Description of Goods: A clear and detailed description of each item being shipped.
Value of Goods: The total value of the goods, including currency.
Quantity: The number of items being shipped.
Shipping Terms: Terms of delivery and payment.

How to Create an Invoice for Customs with airSlate SignNow

Creating an invoice for customs using airSlate SignNow is straightforward. Users can easily prepare and send documents for eSigning. Start by selecting the "Create Form" feature to design a custom invoice template that meets your specific needs. Include all necessary fields for seller and buyer information, as well as sections for item descriptions and values. Once the form is complete, you can share it securely with relevant parties for their signatures.

Best Practices for Filling Out an Invoice for Customs

To ensure a smooth customs process, consider the following best practices:

Be Accurate: Double-check all information for accuracy to prevent delays.
Use Clear Language: Avoid jargon and ensure that descriptions of goods are easily understood.
Keep Records: Maintain copies of all invoices for your records and future reference.
Stay Updated: Familiarize yourself with the latest customs regulations that may affect your shipments.

Common Mistakes to Avoid When Preparing an Invoice for Customs

When preparing an invoice for customs, avoid these common mistakes:

Incomplete Information: Ensure all sections are filled out completely to avoid delays.
Incorrect Values: Accurately state the value of goods to prevent customs issues.
Missing Signatures: Ensure all necessary parties have signed the document before submission.

Benefits of Using airSlate SignNow for Customs Invoices

Utilizing airSlate SignNow for your customs invoices offers several advantages:

Efficiency: Quickly prepare and send invoices for eSigning.
Security: Share documents securely, protecting sensitive information.
Accessibility: Access your documents from anywhere, streamlining the workflow.
Collaboration: Easily collaborate with team members and clients throughout the process.

airSlate SignNow solutions for better efficiency

Keep contracts protected

Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to invoice for customs.

Stay mobile while eSigning

Install the airSlate SignNow app on your iOS or Android device and close deals from anywhere, 24/7. Work with forms and contracts even offline and invoice for customs later when your internet connection is restored.

Integrate eSignatures into your business apps

Incorporate airSlate SignNow into your business applications to quickly invoice for customs without switching between windows and tabs. Benefit from airSlate SignNow integrations to save time and effort while eSigning forms in just a few clicks.

Generate fillable forms with smart fields

Update any document with fillable fields, make them required or optional, or add conditions for them to appear. Make sure signers complete your form correctly by assigning roles to fields.

Close deals and get paid promptly

Collect documents from clients and partners in minutes instead of weeks. Ask your signers to invoice for customs and include a charge request field to your sample to automatically collect payments during the contract signing.

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How to generate a customs invoice using airSlate SignNow

Generating a customs invoice can be an uncomplicated task with airSlate SignNow. This service provides an intuitive interface that streamlines document signing and management, making it a perfect option for enterprises aiming to optimize their processes. In this tutorial, we will guide you through the procedures to create and dispatch a customs invoice effectively.

Procedures to generate a customs invoice

Launch your web browser and go to the airSlate SignNow website.
Sign up for a trial version or log into your existing account.
Choose the document you want to sign or send for signing by uploading it.
If you intend to use this document in the future, save it as a template for later use.
Access your document to make required modifications, such as adding fillable areas or including specific details.
Sign the document and add signature fields for the recipients.
Click 'Continue' to set up and send an eSignature invitation.

By using airSlate SignNow, businesses can benefit from a substantial return on investment thanks to its extensive features designed for small to medium-sized enterprises. The platform is engineered for simplicity and scalability, ensuring that your document management requirements are fulfilled without hidden charges or unforeseen expenses.

With around-the-clock support available for all paying plans, airSlate SignNow is dedicated to supporting your success. Begin your free trial today and discover the advantages of efficient document signing!

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FAQs

Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

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Do I need a customs invoice?

For any cross-border shipment, a customs invoice is mandatory and needs to be attached to the parcel. Without it, your shipment could face delays, additional charges, or even refusal for entry into the destination country.
What is an invoice for customs?

A customs invoice usually includes information such as the nature of goods, collection and delivery address, succinct description of goods, tax information for the seller and buyer, their weight and value, and any applicable duty or taxes.
How to write a customs invoice?

It varies depending on the logistics provider and business, but for customs clearance in international shipping, it must cover at least three essential categories of information: Shipping reference information. Details of the parties involved. Shipment contents and their value.
Who generates a customs invoice?

As the shipment's exporter, you're responsible for preparing the Commercial Invoice form. Since it serves as the foundation for all other international shipping documents, it's the first one you should complete.
Why do I need an invoice for customs?

Customs invoices help authorities ensure that the goods meet all import requirements, including safety standards, trade regulations, and tariff classifications.
What do I do with a customs invoice?

It helps you to avoid any customs delays and deliver your shipment smoothly. Without a commercial invoice, you are unable to ship overseas. Once completed, print 3 copies of your Commercial Invoice, place them in a clear plastic pouch and attach the pouch securely on top of your parcel, next to the shipping label.
What is the customs invoice?

A customs invoice usually includes information such as the nature of goods, collection and delivery address, succinct description of goods, tax information for the seller and buyer, their weight and value, and any applicable duty or taxes.

What active users are saying — invoice for customs

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We were previously using an all-paper hiring and on-boarding method. We switched all those documents over to Sign Now, and our whole process is so much easier and smoother. We have 7 terminals in 3 states so being all-paper was cumbersome and, frankly, silly. We've removed so much of the burden from our terminal managers so they can do what they do: manage the business.

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It is innovative to send documents to customers and obtain your signatures and to notify customers when documents are signed and the process is simple for them to do so. airSlate SignNow is a configurable digital signature tool.

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I love that I can complete signatures and documents from the phone app in addition to using my desktop. As a busy administrator, this speeds up productivity . I find the interface very easy and clear, a big win for our office. We have improved engagement with our families , and increased dramatically the amount of crucial signatures needed for our program. I have not heard any complaints that the interface is difficult or confusing, instead have heard feedback that it is easy to use. Most importantly is the ability to sign on mobile phone, this has been a game changer for us.

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