Makeup Artist Invoice Example for Building Services that Simplifies Your Billing Process

Makeup artist invoice example for Building services

hey guys welcome back to my channel today we are going to do a so door is it really an episode for ya that's it for wow we're really trekking along okay so of my makeup artist series so wanted to concentrate today quickly on like kind of the business aspects of it a little bit I mean I could go into like a really long video of it but I just want to touch on the important things that you really should be aware of when you are starting your own business as a freelance makeup artist so I'm going to concentrate a lot on contracts and tell you how I keep up with like expenses and all that kind of stuff so the first thing you want to do when you are building your business is to get a tax ID number like or an EIN number and that's really easy to do you can do it on online just Google um you know your state website for how to do that but you do want to make sure you get that so that's the very first thing I recommend doing once you've like figured out a name get a logo get some business cards you know it doesn't have to be anything hugely fancy you just do what you're comfortable with my company name is project face I think I mentioned this before I don't want to I don't want it to be makeup by Mandy or anything like that because one day I mean it would be really nice to have people working for me um and you never know and I don't want to leave them out I don't want it to be like who makeup my mini when really they're doing just as much work as I'll be doing so I just didn't want to do that I just want to start off with a completely neutral name and so I chose project face I did a logo actually my husband did a logo and if you can see right here so it's got the P and Ed for project face and then it's got the makeup brush in the middle of it and then the F is like a turquoise II teal color so he did that for me I really like it and so I had this on top of all of its kind of like my letterhead it's on obviously it's on my business card it's on top of all my documents that I have related to project face so if someone calls me or emails me and says I'm interested in why work okay which is what I've these are all parietal contracts I have the event contracts they're exactly the same thing they're just worded a little bit differently so we're just going to concentrate on Bridal but know that it covers all bases and they say you know I'm interested in booking you for my wedding can you let me know your availability your prices stuff like that so I have kind of like a stock email that I'll respond I tell them all my prices I tell them my different services and I also tell them that in order to secure their date I must have a signed contract and a deposit so that's what the contract comes in I got my contract you can most definitely do your own contract get on your word processor type something out yourself that's fine I found ed C and I searched a makeup artist freelance makeup artist contracts and this it's called freelance templates is the name of the company came up and it's awesome because they send you the PDF it's at you can edit it so you can put your own name in it you can put your own deposit amount you can put your own traveling amount all that kind of stuff and make it your own and then you've got your set contracts you can add your logo to it so that's what I did it was like $15 and well worth it because I just made sure that everything that I wanted in there and I put my logo and the only thing is you will have this little thing down here that says freelance templates 2012 free minutes templates alright reserves that kind of stuff but I'm only bothering the real big logo is mine and that's what matters so when I send them over a contract the reason I say I have to have a signed contract in the deposit is because I don't want them flaking out on me and me telling somebody else no I'm already booked that day and losing a potential customer so that is what I feel comfortable doing so if they take three weeks to give me a contract and they're not being real serious about it I will email if somebody else emails me and once that date I will email the original person and let them know and I give them the option of paying over a credit card within 24 hours or they lose that date that may sound harsh but you get burned so often in this business that you have to make sure you cover yourself and there is no reason for you to miss business that's actually going to pay you over business it's going to flake out so that is just mine that's my safety net okay so if they say yes I want to contract this is what I send over there's three different pieces to a bridal contract and it includes a bridal trial portion so this is assuming they want a trial I have only had one bride that says they don't most brides want a trial so the first page and I'm going to show this quickly um Bridal makeup contract has place reeked with the day the name of the client email phone number best form of communication I let them fill all this out because even though I know their email they've been emailing me I want them to give me their best email to get them out you know might be a work email they originally email me on they don't want that to be the email so I just let them throw all this out wedding day details the date of the wedding the location of the wedding the room number ceremony start time the wedding planner that's really important because the day of you are not going to want to communicate with the bride before you show up if she has enough on her mind so you want the wedding planners name and number and what time the bride will need to have their hair and makeup completed that's also very important the second page is basically them to fill out who all they want to have their makeup done so they're going to write their mom's name they're going to write the bridesmaids name this is for me to use the day of to where it gets crazy on a wedding day and if they're all trying to get ready and I'm saying all right I need Angela I've got her next to Angela me okay come down set my chair that way I don't have to ask the bride who's next who else is getting their makeup done so this is really good it says start time and that obviously you know all that stuff is subject to change on a wedding day so and then we get into the actual contract portion and this is just saying this contract is entered on you put the date in between myself and whoever client is um it goes over things like bookings telling them in order to secure your date I need and I require a fifty percent deposit the remainder of the deposit is due seven days before the event now most makeup artists that I've come across get the balance the day of there is too much going on to stress the bride out to stress the wedding planner out to stress this person out distress that's Persian out to pay me the day of no and I don't want to end up leaving without my check and send them saying oh I didn't bring my checkbook can I send it in the mail no I mean no I need my money I came into my service like this is not meaning to sound mean but you have this is your job this is your livelihood so in order to secure that I say that the balance is due seven days before the event and then all in all it takes stress over everybody involved or off of everybody involved payment again telling it's do one week before the event travel and parking fee this is how I do travel fees I will give you forty miles round-trip for my client you whoever you have forty miles round-trip free if I am going somewhere past that then you're gonna pay fifty cents per mile for a travel theme to me that is more than fair the federal rate for mileage is fifty-seven cents per mile so I'm giving you a little break that way but I have to compensate myself for time of trouble not just for gas but if I'm taking an hour to get somewhere and not making money just making money for the bride and then coming back and I've spent three hours somewhere if I just had the bride and I'm only making what I made to do her makeup it just doesn't add up it's you have to be paid for your time as well as your service so don't forget that so that does add up to a travel fee and people are paying for your service they are paying for you to come to them so they understand that and if they don't understand that well then it just wasn't a match I had someone called last week and I actually booked her and she asked if I will draw to Kentucky and I was like well sure I'll Drive to Kentucky but it's going to be probably I think it ended up being like a hundred dollar travel fee she's like okay so it's you know if they understand that you need to get paid and if they don't again it just might not be a good fit so that's the travel fee also in states that if there is a parking fee that it will be paid by the client and not me valet parking it's very expensive when you go to hotels and venues so keep that in mind booking times it goes up reliability talking about how all of my products and brushes are sanitized and kept clean between every makeup application so basically it says clients agree to release the makeup art artist its owners and all employees and agents for the liability for any skin complications due to allergic reactions I do ask if you're allergic to anything before I put anything on your face if I'm confident that none of my items have that ingredient in them and you still have an allergic reaction this just covers me from being liable for it double booking clause satisfaction guarantee cancellation contact info these are just things that you know you really have to you have to make sure you're covered for um use of images that's really important I have once you sign this contract full use of my images that I take of you for your before and afters so when you sign this contract if I are to post your image on social media my website anything you cannot come back to me and said and I write a write to do that because you have signed that right away for your or for my use of images to me that's very important as images or what get you business in this career field so this is a bridal trial form if they do decide to have a trial it basically just goes over the same thing you know phone number address and then it just gives the date of the consultation the start time of the consultation and their desired end time as well as any skin conditions allergies or products and sative --'tis and then back here on the back is a quick checklist to see if they want airbrush for traditional makeup and then it kind of what is your ideal personal style of makeup simple classic romantic glamorous other I still ask for them to send me pictures I think it's very important that they do that I want to make sure I'm on the same page as they are and for them to tell me they want a smokey eye and not show me an example of their smokey eye is leaving it up to a whole lot of interpretation because my smokey eye might be completely different from theirs so do always ask for pictures if they have ideas with Pinterest now I mean there's no reason they can't send you 20 in like 15 minutes so that shouldn't be an issue all right and lastly I have my payment form basically I just list the service that they're getting I list the amount the total the 50% deposit that's due and then if the remainder due on I put that date whatever it is a week before the event and then I do give them the option of paying with credit card but I do charge a 3% processing fee whenever you do use square or PayPal or whatever they take money out of your account so don't lose that money charge that processing fee because you know it adds up when you're doing a very large bridal party 3% could be a very nice chunk of change so just keep that in mind and then additional notes if they just pay the deposit if they pay the full amount whatever okay so this is what I email them I scan it into my computer after I've put in my information I email it to them and they mail it back to me with a deposit check once I get that back I will take the contract and I will take the cheque and I keep a cheque I deposit my checks on my phone I have like an app that doesn't so I keep all my checks with um all my other payments in my filing system I have a Rolodex like a big rolodex folder separated into months I will put that contract in whatever month they're booking is for so I know where to find it and then I put in my planner a week beforehand so it's at you know Ashley Jones's deposit is due a week before that way I know that way I know if I don't get it a day after that's written in my planner I will send an email saying your deposit is now due or not your deposit the remainder of your balances now due I'm so looking forward to our event and I'm also confirming the event and next week in that same email along with that contract I go to google apps on my computer and I put in my start location and I put in the location of the venue and I will print off that map at least the direction portion because I want to highlight how many miles I'm driving I put that with the contract even though I'm using my phone maps app I put that with my contract because when taxes come along I want to be able to write off that mileage so it's a lot easier when you can just pull out all your contracts and go through and add at that mileage than having to go back so it's just something I've trained myself to do with every contract and finally please don't forget to request a review from your clients it's very important especially if you're on on something like wedding wire they have a review collector which is very convenient and you just go in and you put in their email and you can do a stock email email you know you can do like a template I guess is the word I'm trying to think of and ask them for a review of your services because reviews mean a lot and it's really nice to be able to send future appliance to a specific site to have all your reviews in place so don't forget to do that give the bride if it's a bride give them a couple weeks let them go on their honeymoon let them come home and get settled so write that on your calendar as well when I book something I go into my planner I do the deposit or the balance due date and then a couple weeks later all right Ashley Jones's review request so I know to remind myself to go in and request a review from her so hopefully that whenever some things that you know may be needed answered I don't know it's things that I have had to learn on the way along the way so alright I don't know it taxes that's a whole nother thing y'all are just gonna have to like kinda figure the tax out thing by yourself just know to always keep I have a separate relatives file just like for my contracts for my receipts so every time I buy something for my kid every storm I park every time I go to a bridal show event to kind of check out what other people are doing every time I pay for wedding wire every time you know all of that goes into I stick that receipt into the month and that way when taxes come it's very easy to add everything up so again hopefully this was helpful let me know if you have any questions and as always thank you for watching and have a very blessed day