Streamline Your HR Process with Procurement Contract Management Software for Human Resources

Procurement contract management software for Human Resources

[Music] sourcing and procurement operations are crucial for success of every organization contract management prows out of the box integration with service now sourcing and procurement operations eliminates disjointed and disparate communication allowing procurement teams to have full visibility of process and to orchestrate information throughout the Contracting and procurement work stream the integration will enable procurement teams to use contract management Pro to contract request from within sourcing negotiation and purchase requisition here we have Shirley an employee who raises a request from purpose-built self-service catalog on shopping hub for infographic services for her upcoming annual corporate board meeting self-service capability allows Shirley to initiate standard contract creation requests or have thirdparty contract reviewed each contract type request has a predefined contract workflow that notifies the appro Crea team members Warren Summers is a procurement specialist in Shirley's organization he starts his day on source to pay workspace this unified workspace allows Warren to initiate enterprise-wide workflow and collaborate more efficiently to fulfill requests faster without relying on manual processes Warren is presented with the purchase requisition request raised by Shirley he goes into the details of the requisition for infographic services for her board meeting Warren can quickly initiate the contract workflow directly from his source to pay workpace he navigates to the related work where he can effortlessly Kickstart the process he starts with NDA or non-disclosure agreement to initiate NDA Warren needs to provide the details such as type of paper contract type signature type or start and end dates with each contract type of workflow is configured since this is a standard language contract legal does not need to get involved and Warren can send this out for Signature Warren can review the NDA contract within his source to pay workspace the contract document is seamlessly connected to the purchase request on cloud storage platforms facilitating effortless access through these Integrations upon reviewing the contract document he discovers that the supplier name is automatically populated contract management Pro is able to pass information from procurement workflow directly into contract template which implies the ability to include or exclude language based on predetermined criteria the Clause library for authoring ensures that the contract is created in seconds and is ready to be executed since it uses pre-approved legal language or metadata now that he is happy with NDA content he can effortlessly send the document for signatures to both internal and external parties and he can easily track the status of signature all within the source to pay workspace let's check what happens when the signature request lands in the signature email inbox this email contains a link to document to either or adobe sign for the first signatur to review and sign once they have completed their review and signature the email is then sent to the next signatory finally Warren can see an overall NDA status change from a waiting to signed now Warren initiates the master service agreement on third-party paper based on Shirley's request the master service agreement from third party is available on repositories such as Google Drive one drive and service now document management solution for the legal teams to review let's see what happens when the master service agreement is transferred to the legal attorney Brian legal attorney Brian is empowered with contract workspace he sees a new request on his workspace and drills into the details he identifies that this request is associated with procurement negotiation he starts the work and reviews the master service agreement received from thirdparty supplier to go through the terms of agreement Clauses and other details if he is not happy with documents shared by supplier he can make a contract revision and save the revised copy in the same repository he can then share the revised document through email to supplier to verify he composes the email by selecting the final version of Master service agreement he notices that Warren is automatically cced in the email the seamless integration between source to pay and contract management Pro ensures that legal and procurement teams are always aligned and have visibility throughout the Contracting process if necessary Brian can then seek approval for the final version of Master service agreement he can easily add the approver and wait for their approval once the approval process concludes he can then commence the signature process with both external and internal entities utilizing Adobe and after everything is reviewed and signed Brian can finally close the request he can review the contract anytime through the contract repository for future references Brian can track commitments such as contract expiry or renewal dates to ensure relevant parties are aware of upcoming deadlines allowing everyone to act well in advance in this demo we saw how organizations scan streamline contract request and create efficient end to-end process reduce manual work and keep teams focused on productive activ ities reduce Risk by integrating compliance and risk mitigation into collaborative contract life cycle to learn more visit servicenow.com