Elevate Your Workflow with Rfp Proposal Software for Accounting and Tax

Rfp proposal software for Accounting and Tax

welcome everyone to this overview video on rfps requests for proposals today we're going to cover off what documentation we need to include within our RFP for suppliers to be able to quote effectively and for us to run an efficient process so here is our RFP document this specific example is available from entire buyer.com um and this is our RFP template which you can download um using the link in the description ion below and on the right hand side we've got our content section which displays you know all the information that we want to include for our suppliers to review that's really worthwhile specifying a bit of information around the company and some key facts just because suppliers often want to know what type of company it is that they're working with they might not know all the information firsthand um and it's really useful to actually specify what are the values that the company abides by um just because each business has its own sort of moral compass and it might be that suppliers um have their particular clients that they want to work with so they need to choose which type of projects to work in um and so including any external links um and any new stories with regards to your company is is very beneficial indeed here we want to talk about uh the problem itself uh and the team that we're going to be working with together with um the solution what does the perfect solution look like for aims and objectives um we want to for example specify that we're looking for Speedy implementation we want um our go live by December for example and we want some in Innovative uh thinking to the contracts we want access to best-in-class technology you know what is it that we're looking for from our new provider here we've got a nice uh well presented table quickly specifying the timelines that we're working to within the project um together with the right hand side uh detail around how we're going to actually assess uh each of these responses so you what what's particularly important for us on the left side we've actually got details around how um businesses get in contact with us and when supplyer questions would you which I recommend setting about a week in advance of the deadline we're talking about the evaluation uh there might be a short listing process which can help a further round of negotiations if possible um and then also when are we looking to sign the contract here within specification with just specifying what type of goods that we want the services equipment any maintenance access to technology what are the security requirements within that technology um and any bespoke Works outside of the constraints of the contract if we can specify those here that's really useful here we mentioning contract length I normally try and keep this as low as possible um just because it normally gets extended out uh and it can give you an opportunity to um improve the pricing later on or maybe you uh offer an extra year based on good performance against the service levels we're talking about scope in terms of locations scope in terms of the implementation what contracts that A supplier might have to manage assets or even people so we've got a template here which is included as well as for volumes so we've got a breakdown in terms of monthly volumes um suppliers love to get access to that information up front here in 4.6 we've got a second proposal um I normally recommend um my the companies that I'm working with to include the second proposal just because suppliers are often very good at challenging specification and actually deeming um deeming better what it is that we as a business need U and they can challenge some of the status quo if they provide a conformant and a non-conformant specification here we're accessing uh financial information so we want three years of auditing uh audited Financial accounts and we also want some client references to be able to to call um and do our due diligence we're talking about the account management what type of reporting that we want access to whether suppliers can actually subcontract and any other contractional conditions which we can include here very beneficial to include that as upfront as early as possible just because this is a competitive situation within an RFP and the more we can get agreement to up front will help speed things along later on in the process lastly we've got some contractual conditions around validity of quotations and liability uh with regards to costs of proposals and then again we've got how the suppliers actually submit their proposals so we've got a supplier questionnaire and within this template we've got um 180 questions which I'll show you very shortly and we're going to dive into some of the other supporting documentation that's attached so here are some useful documents to include within your RFP itself um and we've got one here for example which is volumes so we've got uh some dummy data here with invoices and POS and description of the service broken down by uh month and year um and cost and that's really useful just because it enables suppliers to see how much you're spending how much you're using um on a monthly basis allows them to quote effectively we've also got um a document for scoring which um I'd highly recommend using so we've got a number of tabs here here we've got each um area so for example we've got questions relating to um to Goods so in the last six months what improvements have you made to your products and that's really useful to understand which are the providers that are going to continuously improve their product range for example um and we can look at the questions which are most important to to us we've got a scoring t so we can actually insert Supply responses side by side and score effectively um and then we've got a summary of those responses um here so we've actually got broken down by each specific section and we've got the weighted averages fit each supplier we've also got a pricing template which is really useful for um breaking down and making sure you can easily compare responses from each suppliers so we've got that for each product or service for example and we've got it broken down by costs with each within each of those areas so we've got a conformant specification we got material cost broken down and equally the non-conformance specification and here's your summary so that's it as far as this RFP template is concerned if you've got any questions feel free to drop them in the comments below um regarding this template itself um go to enti bio.com templat and you'll be able to download the specific template itself there um thank you very much for listening and good luck with your RFP project