Create a Vendor Invoice Template for NPOs with Ease

Vendor invoice template for NPOs

welcome to this short video on how to enter a vendor invoicing next week this video is presented by business solution partners today I will show you how to access the interval form how to select or change this holding period for your a vendor invoice are given a review of the account field settings the vendor invoices will select currency and payment terms for your transaction will make subsidiary location and determine selection I'll show you how to search and select the expense account you want to use for your invoice and we'll review your transaction before posting it before show you how to process the vendor invoice in my sleep I wanted to show you the dashboard for the AP analyst role I'm using for this transaction the sash board shows you some reminders on the top left from KPI is right below towards the mirror you have transactions and report shortcuts used by this role on a regular basis the AP aging is also included as well as other transactions and shortcuts available to the role in accounts payable this is why the services that this inclusion partners can help you with they can design dashboards for you and new team with mine which might help you work more efficiently to process the vendor invoice you can access the shortcut for interim bills in your transaction shortcuts in your dashboard if you have created one another way to access this bill form is by going into vendors purchases enter bills and it will take you to the bill processing screen I also want to show you how to access the same screen by searching the vendor that you're processing the invoice for we go back to home and in the global search peel I look up my vendor you the vendor and then right next to action to the left of it you can select the drop-down for creating new forms and go down to Bill click on it and this is going to take you to the form where you can start creating your invoice or entering your voice rather the page is supporting to today's date and this drive the posting period if you change the date to the database following your company's procedures when you change the face the posting period also changes depending on the preference is set up for your accounts you might be able to change the posting period to something else any other period that's open always remember to follow the procedures in place for your company the reference number is usually the invoice number one to three in my case the accounts payable is the vanishing account the liability is going to be posted to on the balance sheet and this account the fourth in to accounts payable based on the way you will set up at the vendor level when the vendor was created you enter the amount of area voice and the currency tested for thanks to this vendor right now is the USD but if multiple multiple currencies are allowed to this vendor you will be able to see them in the drop-down the terms for this vendor are two percent so you're actually able to change them if you have more vendors a payment setup within your account if you select the payment hold if it was is not going to be available for payment on to your come back now remove the hold this is sometimes use when a vendor payment is being disputed the due date is driven by the term selected you can change the memo to anything else you like to use and to show in the description of the transactions that you prefer different particular transaction approval status for this vendor is defaulting to approved because the access level for this user does not require further approval of this transaction if you under approval to this approval to the pending you can change it to pending approval the subsidiary for this vendor is before can to years one if you have extended the vendor to multiple subsidiaries you'll be able to select them from the drop-down the location in this case is required so I must select the location before I'm able to save the transaction you may also add the parmesan class depending on how your your account is set up and how your department your team wants you to both transaction now we are going to select the expense account that we want to post this invoice to you select the account under account and if you know the account number you can type it here otherwise you can click on the drop-down select list and then search for the account that you want to use I will find the range of accounts for my account this is right now setup and I'm looking for great expense I'm going to use a memo you can add a department that is going to class on location as well as marked this transaction let's double bow if it's billable to a customer if you have more lines for this invoice such as sales taxes or any other fees you can select add and a new line for the account will come up in which you can enter it this point we can save this invoice for processing if there is anything else that you want to review or add you may do so building shows use the billing address for the vendor you can review it and city for a twist to your voice in the relationship you can add a contact person for this vendor you can add information about any communication that you want to initiate vns suite you can see who is or authorized approvers if no further changes are necessary you can select save and the system is warning me of a transaction there that I use is not within the current accounting period so because I'm okay with this warning I'm going to go ahead and say ok but carefully we old warning that you get from next week before processing transactions I'm just waiting for the system to complete a savings process and at this point this transaction has been posted and it's handing payment because I didn't select payment hope the next time the payment process run we'll be able to process SN ith a check for this vendor we hope you found this video useful if you have any questions about any of the features described in the video or any training or support with NetSuite managers or transactions please contact business solution partners ad a mail or phone number on the screen if the solution partners is a message partner and a management and consulting firm specializing in cloud-based system implementations their staff members and management team includes CPAs and certified solution developers with over 25 years of experience in accounting and system implementations visit us at ESPN live comm or follow us on Twitter and other social media