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Release of Liability and Acknowledgment

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HUNTING LEASE AGREEMENT

For the sum of $ and other good and sufficient consideration, this Agreement is made by and between (hereinafter "Lessor/Owner") and et al, (hereinafter “Lessee”, whether one or more) for the lease of certain hunting rights on the property (hereinafter “the Property”) containing acres, more or less and described further as:

1. Hunting Rights. The parties hereto agree that only those hunting rights pertaining to the legal taking of game on the Property are granted by this Agreement to Lessee.

2. No Violation of Game Laws. Lessee agrees and covenants to abide by all state and national game laws and to take all reasonable and necessary steps to prevent any violation of such laws by any person hunting on the Property.

3. Vehicle Use. Lessee agrees that the use of all vehicles, including both on-road and off-road vehicles, ATV's, trucks, tractors and trail bikes, shall be conducted in such manner as not to damage roads or existing trails on the Property.

4. Liability for Damage. Lessee agrees to and assumes full responsibility for damages of whatsoever kind which by Lessee's use and activities on the Property.

5. Fences and Other Enclosures. Lessee agrees that no fences or enclosures, save and except temporary kennel facilities, shall be placed upon the Property without the prior written permission of the Lessor.

6. Dog Kennels. Lessee agrees to remove any dog kennels on or before the expiration of this Agreement and agrees not to allow dogs to remain in kennels after the expiration of the deer hunting season.

7. Food Plots, Tree Stands, Camp Facilities. Lessee is hereby granted the right to:

A. Establish and maintain food plots.
B. Place tree stands and hunting blinds.
C. Locate camp house and/or mobile camping facilities at a site mutually agreeable with Lessor and to run utilities to same.

8. Trespassers. Lessee agrees to post notices against trespassers on the Property and is granted the right to notify appropriate law enforcement authorities about the presence of unauthorized persons and trespassers on the Property and to institute prosecution proceedings for trespass.

9. Maintenance of Gates and Roads. Lessee agrees to maintain all existing gates and roads on the Property in similar condition as at the commencement of this Agreement.

10. Rights of Third Parties. This Agreement is subject to any prior existing rights of third parties and is further subject to rights, other than hunting rights, which may be granted to third parties by Lessor/Owner in the future.

11. Rental and Consideration. In addition to the consideration first recited above, Lessee agrees to pay an additional sum of $ on or before the day of for each successive year during the term of this Agreement or any renewal thereof.

12. Term. This Agreement shall begin on the day of and extend for a period of years expiring on the day of . Unless terminated sooner as provided herein below in Article 13, this Agreement shall automatically be renewed for a single, similar term of years unless either party hereto shall provide written notice to the other party of an intention not to renew this Agreement no less than sixty (60) days prior to the expiration of the original term.

13. Termination. Nothing is this Agreement shall be construed to limit the right of Lessor/Owner to sell the Property and this Agreement shall automatically terminate as to any portion of the Property sold at the time that any deed conveying such portion is signed.

14. Release of Liability. Lessee agrees that no warranty, either express or implied, is made by Lessor as to the existing condition of the Property or as to the existence of any roads, buildings, gates or other improvements located thereon. Lessee has been informed and does understand that dangerous conditions can and do exist on the Property, whether naturally created or caused by man, and Lessee accepts and acknowledges all responsibility for any dangers, accidents, risks and hazards associated with Lessee's use and occupation of the Property. Further, Lessee indemnifies and holds Lessor harmless from claims, demands, causes of action and damages, including attorneys' fees, resulting from any accident, incident or occurrence arising out of Lessee's use of the Property. It is fully agreed and understood by Lessee that the terms and conditions recited in that certain "Release of Liability and Acknowledgment and Acceptance of Dangers, Risks and Hazards of Hunting Lease” attached to and made a part of this Agreement as "Exhibit A" are expressly incorporated into this Agreement. Lessee, individually and collectively, agrees to read and indicate approval of such Exhibit A by signing as indicated and, further, to have each and every hunter read, approve and sign a copy of said Exhibit A prior to hunting or otherwise being upon the Property.

15. Notice. Any notice required or permitted under this Agreement shall be made in writing and shall be deemed effective when mailed by United States registered or restricted mail, return receipt requested, or when delivered by personal service or when delivered by national courier service with receipt required. For purposes of any notice pursuant to this Agreement, the addresses of the parties are:

ADDRESS OF LESSOR:

ADDRESS OF LESSEE:

16. Entirety and Modification. This Agreement contains the entire agreement between the parties hereto and supersedes any prior negotiations, arrangements and agreements concerning the same matter. No modification to this Agreement shall be effective unless reduced to a written instrument signed by both parties hereto.

17. Applicable Law. This Agreement is subject to the laws of the State of and is to be construed in accordance with those laws. In the event that any part of this Agreement is found to be invalid or otherwise unenforceable by a court of competent jurisdiction, then that portion of the Agreement remaining shall continue to be binding upon the parties and shall be enforced to the fullest extent possible in accord with the purposes stated herein.

WITNESS the signatures of the parties to this Agreement in duplicate on this the day of

LESSOR

LESSEE

By:

Title:

EXHIBIT “A”

RELEASE OF LIABILITY AND ACKNOWLEDGMENT AND ACCEPTANCE OF DANGERS, RISKS AND HAZARDS OF HUNTING LEASE

I hereby acknowledge that I have knowingly and willingly entered a Hunting Lease Agreement, or become a party bound by the terms and conditions of a Hunting Lease Agreement by and between et al (hereinafter the Lessor, whether one or more), and , dated . I understand the terms, provisions and conditions of the Hunting Lease Agreement and will abide by its terms, provisions and conditions.

I further acknowledge and understand that no warranty, either express or implied, is made by the Lessor as to the condition of the hunting lease (hereinafter the leased premises) located in County, or any roads, buildings, gates or other improvements located thereon. This document is sufficient warning that dangerous conditions, risks and hazards do exist. My presence and activities on the leased premises expose both me and my property to dangerous conditions, risks and hazards, including but not limited to: poisonous snakes, insects and spiders; blinds and tree stands, whether or not erected by Lessor; erosion and general condition of the land, both on and off roadways, creating rough, hazardous and dangerous driving and walking conditions; animals both wild and domestic that may be diseased and/or potentially dangerous; deep water; persons with firearms both on or off the leased premises; and the use of vehicles. I hereby state that I expressly assume all such dangers, risks and hazards.

In consideration for the right to enter the leased premises, I hereby release and agree to protect, indemnify and hold harmless the Lessor and his or her respective agents, employees and assigns from and against any and all claims, demands, causes of action and damages, including attorneys' fees, resulting from any accident, incident or occurrence arising out of, incidental to or in any way resulting from the use of the leased premises and all improvements thereon, whether or not caused by the Lessor's negligence or gross negligence. This release applies during the time that I am permitted on the leased premises. I hereby further covenant and agree that I, my heirs, successors and assigns will not make any claim or institute any suit or action at law or in equity against the Lessor or his or her respective heirs, agents, representatives, employees, successors or assigns.

As used in this release, the terms I, my person and myself include minors in my care while on the leased premises.

Dated and signed this day of

(Hunter's Signature)

(Hunter's Printed Name)

Hunter's Address:

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What a Release of Liability and Acknowledgment Is

A Release of Liability and Acknowledgment is a written agreement where a person or entity waives the right to pursue legal claims for specified risks and acknowledges known hazards or terms. Commonly used for events, recreational activities, services, and product testing, it documents informed consent, delineates covered incidents, and records the parties and effective date. In the United States, electronic versions are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, but certain categories remain excluded from electronic execution.

Why a Clear Release Matters

A precise release reduces litigation risk by documenting consent and allocated responsibilities, clarifies expectations for all parties, and creates an evidentiary record. Properly completed releases can streamline claims handling and support insurance defenses without eliminating liability in all circumstances.

Why a Clear Release Matters

Who Typically Signs This Form

Organizations and individuals use releases across contexts where participants or third parties face physical or financial risk and the provider needs an acknowledgment of those risks.

  • Recreation and events staff — Event organizers, tour operators, and gyms collecting participant consent before activities.
  • Service providers and vendors — Contractors, instructors, and equipment rental firms allocating responsibility for use and care.
  • Employers and volunteers — Worksites and non-profit programs documenting acknowledgment of hazards and waiver of claims.

Primary Signer Roles

Individual Participant

A private person signing for their own participation. Must provide legal name, contact information, and date; a parent or guardian must sign for minors to validate consent and acknowledgment.

Authorized Representative

A named employee or officer signing on behalf of an organization. The signer should state title and authority to bind the entity and include business contact details for follow-up.

Essential Security and Compliance Details

Encryption: TLS 1.2/1.3 in transit
Data at Rest: AES-256 encryption
Audit Trail: Timestamped signing record
HIPAA Options: BAA available
Access Controls: Role-based permissions
Standards: SOC 2 Type II certified

Step-by-Step: Completing a Release of Liability and Acknowledgment

Follow these sequential steps to ensure the form is complete, accurate, and enforceable whether you use paper or an electronic signing platform.

  • 01
    Identify Parties: Enter full legal names for all signers and the organization.
  • 02
    Describe Activity: Briefly state the event or service being released.
  • 03
    Specify Risks: List known hazards and the scope of the waiver.
  • 04
    Sign and Date: All signers date signature blocks; include guardian signatures for minors.

How to Configure an Electronic Completion Workflow

Set up your digital workflow to capture identity, consent, and the final signed record consistently.

Field Configuration
Signer Order Sequential or parallel routing
Authentication Email link, SMS code, or KBA
Required Fields Make name, signature, and date mandatory
Audit Settings Enable IP/timestamp capture

Routing and Submission Flow

A typical e-signature flow for releases captures the sequence from issuer to final archive and includes identity checks and retention steps.

  • Upload Document: Sender uploads the release template to the signing platform.
  • Assign Fields: Place signature, date, and required-data fields on the form.
  • Send to Signer: System emails signer or provides a secure link.
  • Complete and Archive: Signed record and audit trail are saved for retrieval.

Technical Considerations for Digital Execution

Choose a platform that supports required authentication, secure storage, and an audit trail for legal defensibility.

  • File Formats: PDF, DOCX supported
  • Integrations: Salesforce, Google Workspace, NetSuite
  • Authentication: Email, SMS, or KBA options

Practical Tips for Accurate and Efficient Completion

Apply these practical measures to reduce disputes and speed processing when issuing or signing releases.

Standardize the Template
Use a consistent, plain-language template that names parties, defines the activity and risks, and uses discrete checkboxes or fields to document optional items; standardization speeds review and prevents omissions.
Require Key Fields
Make signature, printed name, date, and contact details mandatory to avoid incomplete records that may be challenged during claims or litigation.
Use Clear Risk Language
Be specific about foreseeable hazards rather than general, catch-all disclaimers so the release remains proportionate and enforceable under state courts.
Preserve Evidence
Retain the complete audit trail including IP address, timestamp, and authentication method to support attribution and intent if the signature’s validity is questioned.

Core Elements to Include in the Release

A professional release balances clarity with legal essentials: identify parties, describe the activity, list risks, define scope, state consideration, and capture signatures.

Parties Identified

Full legal names for each signer and the organization, with titles for corporate signers and guardian details for minors to establish capacity and authority.

Activity Description

Concise statement of the activity, location, and time period covered so the scope of the waiver is easily understood by a court or insurer.

Risk Disclosure

Clear enumeration of known risks and possible outcomes, avoiding overly broad phrasing that courts may view as unconscionable.

Waiver Language

Unambiguous language stating which claims are waived while noting exceptions such as gross negligence or willful misconduct where applicable.

Consideration

Description of what the signer receives in exchange for the release, such as admission, discounted fees, or other benefits supporting contract formation.

Execution Block

Signature lines, printed names, dates, and witness or notary sections where required by state law or organizational policy.

Timing: When to Have the Release Signed

Timing affects enforceability; obtain signatures before the activity and maintain records for prescribed retention periods.

Before Participation:

Signed prior to engaging in the activity to evidence informed consent.

Minor Consent:

Parent or guardian must sign before the minor participates.

Insurance Notice:

Provide copies to insurer or claims handler promptly if requested.

Event Changes:

Re-sign if material terms or risks change before the activity.

Record Retention:

Retain the signed release per applicable retention schedules.

Common Preparation Errors to Avoid

  • Using overly broad waiver language that omits specific risks, which can render the release unenforceable in many jurisdictions.
  • Failing to obtain guardian signatures for minors, creating gaps in consent and exposing the organizer to liability.
  • Allowing unsigned or undated signature blocks to be used, complicating proof of when consent was given and by whom.
  • Not preserving the audit trail or proof of delivery for electronic signatures, weakening attribution and intent evidence.

Consequences of an Incorrect or Missing Release

Enforceability Risk: Waiver may be voided
Insurance Denial: Claims could be rejected
Civil Liability: Damages exposure increased
Regulatory Issues: Industry fines possible
Recordkeeping Penalty: Retention violations
Authentication Failure: Signature challenged

Real-World Examples of Using a Release

These brief case examples show practical scenarios where a release protects parties and documents consent in everyday operations.

Optica Ventures

A venture-run demo day used a release to manage attendee risk and equipment trials

  • The form captured participant name, activity, and signature
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers," said Brian Fitzgibbons, COO, describing faster completion and clear records for follow-up.

Martin Properties

A property manager required tenant signoffs for move-in inspections and shared-area use

  • Tenants signed electronically before receiving keys
  • Tim Martin, Founder, reported processing and executing documents online with compliance and security across mobile and desktop workflows.

eSignature Pricing and Capability Snapshot

Compare basic pricing and feature availability for common eSignature vendors; signNow is listed first per page conventions. Confirm plan details directly with providers for specific capabilities and limits.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Available on select plans Available on select plans Available on select plans Available on select plans Available on select plans
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Troubleshooting

Answers to common questions about enforceability, electronic signing, notarization, revocation, and recordkeeping for a Release of Liability and Acknowledgment.


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