Are electronic signatures valid for real estate contracts?

Yes, electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. §7001) and UETA in most states; some recording offices and lenders may require additional verification or original wet signatures.

Does the agreement require notarization to be recorded?

Deeds recorded at the registry usually require a notary acknowledgement on the deed itself; the purchase and sales agreement need not be recorded but should be notarized if the deed or related affidavits require it.

What if a party signs with a different name format?

Mismatched names can delay title issuance and recording; use the exact legal name for each signatory and include entity title or capacity to avoid challenges to authority.

How do I correct a mistake after signing?

Minor clerical errors are often fixed by an amendment signed by all parties; material changes require an executed amendment or restated agreement to avoid disputes at closing.

Can I use remote online notarization (RON) for this transaction?

RON is permitted where a state authorizes it; Rhode Island’s notary rules and local registry acceptance determine whether a RON-notarized deed or affidavit will be accepted—verify with the county recorder.

What distinguishes a digital signature from an electronic signature?

A digital signature is a cryptographic PKI-based subset of electronic signatures offering certificate-based non-repudiation; an electronic signature can be any electronic process showing intent to sign, accepted under ESIGN and UETA.

Electronic Signature
Templates
Sales
RI Purchase and Sales Agreement

RI Purchase and Sales Agreement

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SINGLE FAMILY PURCHASE AND SALES AGREEMENT

Rhode Island Association of REALTORS® - Standard Form

1. SALES AGREEMENT (“Agreement”) made between (“Seller”)

whose mailing address is Zip code

and (“Buyer”)

whose mailing address is Zip code

The Seller agrees to SELL and the Buyer to BUY, upon the price and terms below, the following property (the “Property”):

Property Address

Assessor’s Plat Lot in the City/Town of , State of Rhode Island, Zip code

2. Date of this Agreement:

3. Purchase Price: The agreed Purchase Price for the Property Dollars (“Purchase Price”) of which $ has been paid as a deposit upon the execution of this Agreement by Buyer in the form of , receipt of which is hereby acknowledged.

$ Additional Deposit to be paid on or before

$ Balance of Purchase Price

$ TOTAL PURCHASE PRICE

4. Closing Date/Place: Closing is to be held on at 10:00 A.M. at the office of the Registry of Deeds in which the deed should by law be recorded or at such other time and place as may be agreed to by the parties.

7. Waiver of Mortgage Contingency: If initialed by Buyer, this Agreement is not contingent upon financing and Section 8 shall not apply. However, Buyer reserves the right to finance any portion of the Purchase Price.

8. Mortgage Contingency: This Agreement is subject to the issuance of a commitment letter by an institutional mortgage lender or mortgage broker to the Buyer not later than (“Contingency Date”) in which the Lender agrees to lend up to $ at an initial rate of interest not to exceed % per annum, for a term of at least years, with a maximum of points.

(a) Buyer must apply for such mortgage within days after the Date of this Agreement.

9. Insurance/Risk of Loss: Seller shall keep the Property insured, at its own expense, until the delivery of the deed against loss with Extended Coverage provisions in the amount of .

10. Fixtures: The following fixtures which are rented by the Seller are not included in the sale:

Other items excluded from the sale:

Tenant owned items excluded from the sale:

11. Title: Seller covenants and warrants that it is the fee title owner of the Property and has the authority and capacity to enter into this Agreement and consummate the transaction contemplated herein.

12. Taxes, Adjustments, Other Assessments:

(a) Taxes: Real estate taxes and fire district taxes are to be prorated on a calendar year basis.

(b) Adjustments: Rents, fuels, water charges, association fees and sewerage charges shall be apportioned as of the date of the delivery of the deed.

(c) Assessments: All assessments constituting a lien on the Property shall be apportioned accordingly.

13. Buyer/Seller Information:

(a) Ordinances: Buyers are legally obligated to comply with local real estate ordinances.

(b) Wetlands: Seller must disclose known determinations regarding wetlands.

(c) Radon Gas: Radon has been determined to exist in the State of Rhode Island.

(d) Lead Contamination: Seller must provide known lead-based paint hazard information.

(e) Private Well Water: Buyer has the right to test private well water quality.

(f) Restrictions or Legislative/Governmental Action: Buyer is responsible for investigating restrictions.

(g) Non-Resident Landlord: A non-resident landlord must designate an agent for service of process.

(h) Insurance: Buyer should determine whether an insurance binder can be obtained.

14. Additional Seller Obligations:

(a) Smoke/Carbon Monoxide Detectors: Seller must deliver the Property in compliance with applicable law.

(b) Non-Resident Withholding Requirement: Applicable withholding may be required.

(c) Foreign Investment In Real Property Tax Act (“FIRPTA”): Seller represents no FIRPTA withholding applies.

15. Possession: The Property is being sold in “AS IS” condition.

EXCEPTIONS:

16. Assumption of Leases: Property will be conveyed subject to the leases/tenancies described below:

17. Written Notice of Violations and Change In Ownership: Seller shall provide written notice of any outstanding violation orders.

18. Receipt and Acknowledgment of RI Disclosure Forms: Buyer acknowledges receipt of the following forms (initial all that apply):

Rhode Island Real Estate Sales Disclosure Form prepared by the Seller

Agency Disclosure

Seller’s Lead Disclosure

Pamphlet “Protect Your Family from Lead in Your Home”

19. Inspections: Buyer may have inspections conducted during the Inspection Period.

INSPECTIONS TO BE CONDUCTED:

Pest Infestation No

Septic System No

Flood Plain No

Wetlands No

Hazardous Substances No

Radon Gas No

Physical/Mechanical No

Well Water No

Lead Contamination No

Other:

NOTICE: to waive lead and/or well water inspections, Buyer must initial below.

Buyer initials: elects not to have any lead inspection performed.

Buyer initials: elects not to have any water quality test performed.

Additional Provisions:

20. Further Assurances: Each party agrees to execute and deliver such other documents as may reasonably be required.

21. Notices: All notices shall be in writing and delivered by mail, personal delivery, electronic transmission, or fax.

22. Default: Upon default by either party, remedies shall apply as stated in the agreement.

23. Assignment: This Agreement may be assigned by either party without written consent, except as provided.

24. Accurate Disclosure of Selling Price: The gross sales price shall be accurately reflected in Section 3.

25. The following Addendum(a), is made a part of this Agreement:

26. Additional Provisions:

27. Brokerage/Agency Confirmation Clause:

Name of Listing Agent

License #

of

Phone Number

Address

the Seller exclusively, both the Buyer and Seller

Name of Cooperating Agent

License #

of

Phone Number

Address

the Buyer exclusively, the Seller exclusively, both the Buyer and Seller

This Agreement was prepared by: or

Name Address

28. Construction of Agreement: This Agreement has been executed in one or more counterparts and each shall be deemed to be an original.

29. Entire Agreement: This instrument contains the entire agreement between the parties.

NOTICE: THIS IS A LEGAL DOCUMENT THAT CREATES BINDING OBLIGATIONS.
IF NOT UNDERSTOOD, CONSULT AN ATTORNEY.

Buyer

Date

Buyer

Date

Seller

Date

Seller

Date

This form is protected by the federal copyright laws and is for exclusive use by Rhode Island REALTORS®.

What the RI Purchase and Sales Agreement Is

The RI Purchase and Sales Agreement is a written contract used in Rhode Island real estate transactions to document the terms under which a seller transfers property to a buyer. It specifies the property description, purchase price, deposit/earnest money, financing and inspection contingencies, closing date, prorations, title and closing responsibilities, and remedies for default. The agreement allocates risk between buyer and seller, defines closing mechanics, and forms the basis for recording deeds and calculating transfer taxes and recording fees in the applicable Rhode Island county.

Why a Clear, Complete Agreement Matters

A professionally prepared Purchase and Sales Agreement reduces ambiguity about price, timing, contingencies, and transfer mechanics. Clear terms help avoid disputes, speed closing, and provide enforceable rights for escrow, remedies, and title cure.

Who Typically Prepares and Signs This Agreement

These agreements are used by parties and professionals involved in residential and commercial property transfers.

Buyers and sellers negotiating price, contingencies, and closing terms in Rhode Island real estate transactions.
Real estate agents, brokers, and closing attorneys who prepare, review, and submit documents to title companies.
Lenders and title companies reviewing contingencies, survey requirements, title exceptions, and recording instructions.

Each signer should confirm identity and authority to transact; attorneys and title agents commonly assist with state-specific adjustments and recording steps.

Step-by-step: Completing the RI Purchase and Sales Agreement

Follow these core steps to prepare and execute a compliant purchase and sales agreement in Rhode Island.

01

Gather documents: Collect deed, title commitment, zoning info, and seller disclosures before drafting.
02

Draft terms: Set price, deposit, contingencies, closing date, and prorations in clear language.
03

Review with counsel: Have buyer/seller counsel or title officer review for issues and required endorsements.
04

Execute and deliver: Obtain all signatures, notarizations if required, and deliver to escrow/title for closing.

Typical Digital Workflow Configuration

Configure an online signing workflow to match the transaction sequence and required authentication.

Field	Configuration
Signer Order	Sequential or parallel signing to match buyer/seller/agent sequence
Authentication	Email link, SMS code, or knowledge-based authentication as needed
Reminders	Set automatic reminders and expiration windows for pending signature requests
Attachments	Include title commitment, seller disclosures, and survey as attached exhibits

Where the Signed Agreement Goes and What Happens Next

After execution, the agreement follows a standard path: escrow/title review, lender underwriting if financed, closing, and recording of the deed.

Escrow Review: Escrow verifies signatures, funds, and contingency satisfactions.
Title Clearance: Title company resolves exceptions and issues a title insurance commitment.
Closing: Parties sign closing documents and funds transfer according to HUD-1/closing statement.
Recording: Deed and mortgage are recorded at county registry to perfect ownership.

Sharing and eSign Platform Requirements

Choose a platform that supports common file formats, integrates with title or CRM systems, and meets required authentication standards.

File formats: PDF, Word DOCX supported for uploads and completed copies
Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace commonly used
Security standards: TLS in transit and AES encryption at rest required

Ensure the chosen platform meets any lender, title, or regulatory requirements and can produce an auditable certificate of completion for the signed agreement.

Core Sections Every Professional Agreement Should Include

A complete Purchase and Sales Agreement organizes the deal into clear sections so parties, lenders, and title insurers can confirm obligations and conditions prior to closing.

Purchase Price

Defines the exact money consideration and allocation of earnest money, deposits, and final payment mechanics for closing.

Property Description

Provides the full legal description, street address, parcel ID, and any included or excluded fixtures and personal property.

Contingencies

States inspection, financing, and title contingencies with deadlines and procedures for waiver or termination.

Closing Mechanics

Specifies closing date, place, prorations for taxes and utilities, and which party arranges recording and transfer taxes.

Representations

Seller and buyer representations on capacity, authority, known defects, and compliance with laws to support title insurance.

Remedies

Describes default consequences, deposit forfeiture or return, and rights to specific performance or damages.

Security and Compliance Checklist for Electronic Execution

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Legal compliance: ESIGN Act (15 U.S.C. §7001) and UETA-consistent execution

Certifications: SOC 2 Type II and ISO 27001 attestations

Healthcare BAA: HIPAA-compliant workflows available with BAA

Audit trail: Timestamped event history with IP and action log

Accessibility: WCAG 2.0 Level AA accessibility support

Common Legal and Transactional Risks

Contract Default: Loss of deposit or breach damages if buyer or seller fails to perform

Title Issues: Unresolved liens or exceptions can delay or void closing

Missed Deadlines: Failing to meet contingency deadlines can terminate rights

Recording Errors: Incorrect grantee names or legal description affects marketable title

Financing Failure: Unmet lender conditions may allow buyer to cancel

Unauthorized Signatory: Signatures by persons lacking authority can render contract voidable

Frequent Preparation Mistakes to Avoid

Vague property descriptions that differ from the recorded deed create recording and title insurance disputes.
Omitting precise contingency deadlines or not specifying days versus business days causes conflicting interpretations.
Using initials in place of full signature blocks for party acceptance leads to refused recording or insurer objections.
Failing to attach required exhibits (disclosures, surveys, title commitment) slows title clearance and lender approval.

eSignature Vendor Comparison for Executing Purchase and Sales Agreements

Compare basic pricing and key capabilities relevant to executing and storing signed real estate agreements; signNow is listed first for parity in comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes (available in Premium)	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Typical Deadlines and Timing to Track in the Agreement

Clear deadline language prevents disputes; use calendar dates and specify whether days are business days or calendar days.

Inspection Period:

Typically 7–14 days from effective date for buyer inspections and repair requests

Financing Contingency:

Set a lender approval deadline tied to mortgage commitment receipt

Title Objection Deadline:

Allow time for buyer and title company to clear exceptions before closing

Closing Date:

Specify an exact calendar date or a formula (e.g., 30 days after satisfaction of contingencies)

Recording Deadline:

State when deed will be delivered for recording and who pays recording fees

Frequently Asked Questions About RI Purchase and Sales Agreements

Answers to common questions about validity, signature requirements, recording, and correcting errors in Rhode Island real estate contracts.

Need help? Contact support

Are electronic signatures valid for real estate contracts?
Yes, electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. §7001) and UETA in most states; some recording offices and lenders may require additional verification or original wet signatures.
Does the agreement require notarization to be recorded?
Deeds recorded at the registry usually require a notary acknowledgement on the deed itself; the purchase and sales agreement need not be recorded but should be notarized if the deed or related affidavits require it.
What if a party signs with a different name format?
Mismatched names can delay title issuance and recording; use the exact legal name for each signatory and include entity title or capacity to avoid challenges to authority.
How do I correct a mistake after signing?
Minor clerical errors are often fixed by an amendment signed by all parties; material changes require an executed amendment or restated agreement to avoid disputes at closing.
Can I use remote online notarization (RON) for this transaction?
RON is permitted where a state authorizes it; Rhode Island’s notary rules and local registry acceptance determine whether a RON-notarized deed or affidavit will be accepted—verify with the county recorder.
What distinguishes a digital signature from an electronic signature?
A digital signature is a cryptographic PKI-based subset of electronic signatures offering certificate-based non-repudiation; an electronic signature can be any electronic process showing intent to sign, accepted under ESIGN and UETA.

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