Sign Vermont Travel Agency Agreement Online

Document type sign travel agency agreement vermont online

If you're having any difficulties accessing anything in this video tutorial, please contact our help desk by email at AOE.GMSHelp@vermont.gov, or by phone at 802-479-1044. We will help you find alternative means to access this information. If you are looking for more information on accessing the GMS platform, please see the GMS User Manual located in the Training section of the GMS landing page. according to show how to complete the central data application within the new grants management system being brought online for FY 19 with the Vermont Agency of Education looking right now at the login page we're not going to talk about the login process today there is a different training video that shows how to log on and gaining credentials into the system and if you need information on that it's available via a link here in the training session section of the GMs landing page switching to the test system for just a second to show an illustration of how to complete a central data collection logging on using credentials that I have set up that are associated with a specific organization within a OEE within the state of Vermont there when I log on to the system it takes me to the menu list page where everyone will be clicking on the GMs access select link at that point go ahead and delete that application for a second you'll be brought up to your specific organization the ID that I'm logged in with is part of Wyndham Central here for FY 19 the list of available collections that I could create our central data there are continuous improvement plans and I've also got the IDE a application that's in the test environment ready to be created right now I'm going to go ahead and click on create for central data you'll notice that there the CIP there is no create button because you have to actually indicate for which school you want to create your application but I'm focused on central data right now so I'm going to click the create button next to central data and that will bring me into the tab structure for central data collection some background information about what is central data the whole point here is that we're trying to put information that is relevant to all grant programs within one collection so that we minimize the number of times we're asking you to complete that information and reduce duplicate data entry your central contacts page will tab information about the address of your administrative office and who you're su head is your Duns number is something that will be used in the payments process so as we move into the summer of 2018 and beyond these are the common assurances that need to be agreed to with it across all grant programs so for example at when see are the common state provisions attachment D are common federal provisions and finally the submit page is something that will complete at the very end of this process so let me go back to the beginning here the overview page again this is the first tab on the tab strip there's nothing for you to respond to here just some general information about what is what it is that we're asking you to do here central contacts to the extent that it can be pre-loaded we will have pre-loaded this information required fields have an asterisk next to them whereas fields that are optional such as your summer phone or fax numbers those are not required if I'm going to space out the city name here just to show an example of what happens when you skip a required field when I click Save page at the bottom of the page it says well that city was a required field we didn't save the page because that wasn't filled out if I attempt to navigate to a different tab by clicking the overview tab for example without saving that information the save did not complete and in this case I was deleting an actual saved value so that delete did not complete successfully change my resolution a little bit here so that the fields align a little bit differently the city City field was successfully saved previously so that delete didn't take effect moving over to the second page the Duns number page this is where we ask you to go into the system for award management download a copy of your entity record to show us that you have a SAM expiration date in the future for full information on that page there's information on this page about that process and a link that takes you out to sam.gov so that you can the federal system where you can provide your entity overview record you will need your Duns number which you can usually get from the business manager of your organization I'm going to go ahead and type in a fake Duns number just one two three one two three one two three the system can't validate that number but when you submit this that will be checked by the staff within the agency of Education to make sure that that is indeed correct I also need to enter a same expiration date now we're recording this in March of 2018 if I put a date that is in the past and I attempt to hit save it's going to tell me your expiration date can't be in the past the agency can't pay you if your expiration date is not in the future so I'll go ahead and set a date of May 15th 2018 that's in the future as of the filming of this or as of the recording of this video when I hit save page now that error message goes away and that value has been completely saved you must upload a copy of your entity overview record from sam.gov and you do that by saving that PDF on to your PC or Mac or on to your local network I'm gonna browse into the hard drive of the computer that I'm located on right now and I have this sample PDF document which I'm just going to use for purposes of testing now if you upload something that's not actually your entity overview record the system will wind up having that rejected back until you fix that after I've clicked open there I must click the upload button and now the uploads completed and there's a hyperlink to that PDF document that I uploaded if I uploaded the wrong document you can check this checkbox and hit delete selected files as long as the application hasn't been submitted that upload will then be deleted re-upload that file again and you'll notice that the name of the file that's been upload is redisplayed and it includes the date and timestamp when that was uploaded along with some information about the user ID of who uploaded it with that now saved and click save page just one more time we're done we've done our contact information we've completed our Duns information and now we move on to assurances this first second row of tabs is up open the assurance process is described here and the attachments see again as I mentioned is the state assurances only authorized representative to your organization will be able to save this page I click the check box that says by checking this box and saving the page I certify that I read it understand it and we'll come with it you scroll down to the very bottom of the page that's where you can actually save the check box after you've read all 32 parts of that now that that save we recorded the organisation's agreement to those estate assurances attachment D our more federal assurances talking about HIPPA and confidentiality lobbying debarments trafficking-in-persons a variety of federal assurances that are required check that checkbox I click the district representative again click save page and now attachment D is complete the final tab in the assurances process this assurances agreement three states that yes you did assurance C yes you did a surance attachment D excuse me if there are future assurances that have to be added those will be added as an amendment process out here and once a year the your district or organization must click legal entity agrees and when I do that it's going to fill in today's date here as March 16th now on the submit tab the assurances were agreed to on March 16th will forever display I have to run a process called the consistency check to make sure that I didn't skip anything or leave leave anything out skip a tab it tells me that I ran the consistency check which locked the application at this time and date and I can go ahead and hit the button that says submit to the agency for review when I hit submit the application has been submitted for review displays back on the access select page it now says that central data was submitted for review on this date if the agency has any concerns with your submission and returns it for changes this review summary button will show you how to access that feedback right now since it hasn't been reviewed I can actually look at the review checklist here that the agency was will be looking at but this is where by selecting this radio button hitting reviewed checklist you can see that feedback in the future which will primarily focus on is there an issue with your entity overview record that's a quick tour of completing central data within the GMs or any further questions please use the help desk link at the bottom of the every webpage in the system AOH EMS help at Vermont go thank you very much for listening