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FAQs
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What is the purpose of a document management system (DMS)?
Document management system is a single solution which helps you create documents, collaboratively edit them, share documents with colleagues and business partners to be signed and completed and, finally, securely store them.An advanced document management system allows you to easily manage the entire document lifecycle online within a single browser tab, without mountains of paperwork and time consuming steps.That’s why it so important to choose the right DMS.These are the main benefits of using DMS for your small business or large enterprise:> Save time editing PDF document with a powerful online PDF editorMost contracts, agreements and proposals are saved and distributed as PDFs. With an online PDF Editor you can do everything you need from fixing a typo, adding information to completely reformatting a PDF document. Annotation tools make it fast and convenient to work collaboratively using PDFs.> Close deals faster with with e-signatures and fillable formsTurn a PDF into a fillable form such as a job application or patient intake form that retains your company branding and can be hosted on your website, shared via a link or QR code. Send agreements to be signed by other parties on a desktop or mobile device. You can even collect payments for services once your clients submit fillable forms with their information.> Cut Costs with Powerful Data Processing & Document GenerationAutomatically generate hundreds of forms pre-filled with data from a spreadsheet, information that you gathered using online fillable forms or customer data from a CRM. It’s also possible to automate data extraction from hundreds of forms, saving hours of tedious office work. None of this requires any coding.> Work More Efficiently Using IntegrationsIntegrate a document management system with your favorite CRM, cloud storage or other productivity platforms to cut processing costs and increase the productivity of your team.If you want to make your business more efficient, don’t wait for Monday: start looking for the right document system right now.
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Are you aware that electronic signatures are very trustworthy?
Building trust with technology isn’t quite as easy as falling backward into someone’s arms. Unless you have a technical background, cybersecurity can be difficult to grasp.Most people are comfortable with ink signatures, but it’s a common misconception that just because a document has been signed with ink, it’s safe, secure and valid. In fact, without physically meeting and talking with the signer.For example, if you’ve never seen the signer’s signature before, how do you know it is actually their signature? If you know what the signature is supposed to look like, how do you know the one in front of you wasn't forged? And if the signature is on the last page of a multi-page document, how do you know that something in the preceding pages was not altered after the document was signed?The reality of e-signatures – especially independent e-signatures, in which the evidence of their validity is embedded in the signed document – is that they are more trustworthy than traditional ink signatures.Offer Transparency and ControlIn the same way, building trust means providing all the facts. If signers have access to the entire signing process from a comprehensive audit trail, they’re able to keep close watch over their transaction and its process from identity authentication to opening and reviewing documents to signing.Use Trusted TechnologyPeople trust those who are trustworthy. Companies that use e-signature technology that goes above and beyond security requirements will naturally win over the trust.Educate DownstreamNo matter how many thousands of dollars e-signatures will save your company, for an e-signature solution to be successful at every level, you must educate everyone involved in the importance your e-signature provider places on security and independence.
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How to open demat account with zerodha?
Zerodha is one of the leading discount brokers in India due to its large trading volume, the number of customers and growth. It was founded by Nitin Kamath, a professional trader in 15 August 2010. Zerodha is top online discount broker of India with 10 Lakhs + customers as on date.You can open your account with Zerodha online within half an hour following some simple steps which I am about to discuss. All you need are scanned copies of:Aadhaar Card NoPAN Card No1 cancelled Cheque (It should contain your name, IFSC Code, MICR No). Else you can you use latest Bank Account Statement.Your Signature on a piece of paperNow you need to follow these steps to open demat & trading account with zerodha.1- You have to sign up for Zerodha account opening by clicking Link given below. Click here to apply For Account Opening in Zerodha2-After doing so, you need to fill up your details like Name, Mobile number (NOTE: Your Aadhaar should be linked to this mobile no if you want to open the account online. For offline, you can give any mobile no) and email id & then click on CONTINUE TO SIGNUP.3. Click on CONTINUE TO SIGNUP. Then, you will receive a mail on the e-mail id entered by you to reset your password.You will need to click on “Click here” to set your password. Choose a strong password with a combination of alphabets, numbers & symbols.4. Now after, That You need to Fill up your PAN details and Date of Birth, You need to check mark the box, for confirming PAN details.5. Then in Step 1, you will be asked to opt your Trading choices, If you are new to stock market you can simply choose Equity and Currency option (300 ₹ ) as I have done so. But, if you want to trade commodities as well then select that option too.6. Then, you will asked to pay the amount for opening a Trading account with Zerodha. Pay the amount from your preferred payment method (Card/ Netbanking/ Wallet).7. After payment, you will receive you will see Congratulations message displayed on screen. Below that you need to fill up more details as shown in below picture.First you will have to fill up Bank Details (Branch’s IFSC, Bank Account No)Then below that you will have to fill up Background Info (Mother’s first name, mother’s last name, marital status, occupation etc). After filling, you should tick all the 3 boxes below & click on CONTINUE.8. A new page will open where you will see the option of “Instant Account Opening with Aadhaar”. If you do not have a digilocker account, you need to create it first by clicking on the link mentioned there (shown in image below).A new page like this(image below) will open. There you will have to register by entering your mobile no & verifying OTP.Then you need to set your username & password.After that you need to link your Aadhaar by quoting Aadhaar no verifying with OTP (OTP will come in no registered with Aadhaar).Thats it your DigiLocker account will be created. Now you need to return to the previous tab where you were opening Zerodha Account.Tick both the boxes & then click on LINK YOUR DIGILOCKER WITH ZERODHA.9. A pop up will appear where you need to sign in to your DigiLocker account by entering username & password. (Do not forget to tick the box “I allow DigiLocker to share my documents with Zerodha….”)Select your Aadhaar Card from there.After that you need to again click on LINK YOUR DIGILOCKER WITH ZERODHA.10. A new screen will come displaying “Let’s finish the application”.Below that you have to again fill up some details like Marital status, Father’s first name, Father’s last name etc. You will again need to fill up Bank Account & Background Info although you had already filled up the same in previous pages.Tick the 3 boxes & click on CONTINUE.11. Next is IPV Verification over webcam/phone.You should write down your OTP shown on screen on a piece of paper or receive it on your smartphone by clicking on the link on the page(Step 1)Then hold the piece of paper/ mobile phone with the code infront of your mobile phone/ webcam. (As shown in image below).Click on Start IPV. Then click on Take Video. Then click on SAVE IPV.12. Now you will have the option to either Digitally sign the application with Aadhaar (mobile OTP) or else print & courier it. I will suggest you to select Aadhaar Option.13. Now you need to upload the scanned copy of the documents: Bank Account Proof, Signature, PAN (Note: Format of PAN scan should be jpg/jpeg ie it should be an image format. Rest all can be pdf format). Income Proof is optional & only required if you want to trade Futures & Options.14. Now is the time to eSign. If you had opened only Equity account, you will have to only eSign Equity. Click on eSign Equity.A popup will display. You can proceed with Google+ or through email where you will have to verify OTP sent to your registered mail.Then a popup will appear. You have to tick on the box (I agree to do eKYC…) & click proceed to eSign.You will be then redirected to NSDL website where you will have to enter your Aadhaar No & then verify OTP. (Do not forget to tick the box: I hereby…).Then you have to click Sign Now.The again the same NSDL website will re-appear. You will again have to enter Aadhaar No & verify OTP.15. You are almost done. Now you will have to download the Demat POA form, fill it up & send it to the address mentioned below.ZERODHA153/154, 4th Cross,JP Nagar 4th Phase,Bangalore - 560 078.Hope this help!
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What is the full procedure of TCS from the offer letter to joining?
TCS ( ILP ) joining process and document preparationThe most important part of joining TCS is its documentation! This is just a general guide to the new ILP candidates. You should always strictly follow your Annexure ! So let’s do this fast!The Joining Process is Divided into seven parts:1.Accept the joining letter2.Complete the TCS Survey Monkey3.Complete the BGC form filling4.Fill the NSR (NASSCOM) ITPIN5.Fill the ON BOARDING forms6.Prepare the Agreements (Service Agreement & Affidavit/signNowd Undertaking)7.Prepare the supporting documentsAccept the joining letter:a). First you have to accept your joining letter by using your DT reference idTCS Next Step>>ILP corner>>Joining letter>>Acceptb). Download the Joining letterTCS Next Step>>ILP corner>> Joining letter >>DownloadNote: Accepting the joining letter is necessary to complete the other formalitiesSo first accept your joining letter (if you are going to join TCS)Complete the TCS Survey MonkeyYou have to complete the TSC survey monkey. TCS recruitment team will send you the link by mailRequired details:1. TCSL Reference id (DT reference id)& passwordhttps://www.surveymonkey.com/r/T...Complete the BGC form filling:You have to complete the Background Check Verification Before Your Joining datea). Fill BGC Form:i). Fill the Basic Details (Passport, PAN, Address Details)ii). Academic Details (CGPA or overall percentage)iii). Reference: You have to fill any two person’s following detailsØ NameØ Company/Institute NameØ DesignationØ Contact NoØ Email idØ Relationship with the applicantØ Period for which reference knows the applicantiv). Fill Security Detailsb). Declaration:Ø In declaration part you have to agree and submitØ Download the BGC completed formc). Documents uploading:You have to scan and upload the following documents in PDF or JPEG format each file size should be less than 2MBØ NSR e-cardØ Birth certificate or Birth AffidavitØ Permanent, present address proof(aadhaar / passport / ration card / EB, GAS, mobile Bill / credit, debit card / Bank statement)Ø PAN cardØ Passport / passport application receiptØ ID proof (voter id, ration card, driving license, bank passbook, aadhaar)Ø X- grade mark sheetØ XII-grade mark sheetØ All semester mark sheetsØ Non-Criminal Affidavit (first page of the stamp paper)Fill the NSR (NASSCOM) ITPIN:You have to enter your NSR ITPIN atTCS Next Step>>ILP corner>>National skill registry>>ITPIN(you have to complete the registration and bio-metric process of NSR before joining ILP (please visit site www.nationalskillsregistry.com). And they will send you a NSR-e card by mail or you can generate by yourself by login to your NSR profile)Fill the ON BOARDING formsYou are mandatorily required to fill and submit the Onboarding Forms before your joining date to smoothen your Onboarding process, failing which your joining formalities will not be completed. These forms are required to be filled as per statutory compliance norms.Onboarding forms consists of five forms:Ø Provident Fund (PF)/ Pension Scheme Nomination form (Form 2 — Part A and Part B)Ø Gratuity Form (GF)Ø Superannuation Form (SF) -only to eligible employeesØ Declaration Form (Form 9)Ø Group Life Insurance (GLI)You would have to fill all the Onboarding forms online and declare nominee(s) for the above mentioned forms. Submit a Hard copy of the completed forms on the day of Joining ILPTCS Next Step>>Onboarding>>Fill all the formsAfter filling these form, you can download these 5 documents at “Dashboard tab”-in the same pageSuggestion: 1. nominee is father or mother 2. share of money -100%Required information: Name, DOB of the nominePrepare the Agreements (Service Agreement & Affidavit/signNowd Undertaking):a) Service Agreement:1.Buy a Rs.100 stamp paper on your name2.Print the service agreement page 1Download.pdf3.Buy 5 demi (court paper) / green paper (court paper) / Legal / A4 papers4.Print the service agreement page 2 – 6 Download.pdfNote: page 6 is also called as surety verification formNote: Blanks should be written using pen it should not print or typeIt doesn’t matter how many pages in your agreement but make sure that proper page number and proper contentOther instructions:If Rs.100 stamp paper is not available, you can also do this in two Rs.50 stamp papers Make sure the text starts in the stamp paper. You can print first 3 Lines on first Rs.50 stamp paper and next some paras on another Rs.50 stamp paper and the remaining pages on other demi paper.Read the service agreement guidelines carefully before filling up anything. Many might find this silly but I prefer filling up Xerox copies first. It can save you the money for printing again in case something goes wrong! So we are here going to use a Rs.100 stamp paper for the first few lines(THIS AGREEMENT made at Mumbai on this 1.______________________________________ day of 2._________________, Two thousand and 3._______________________ between TATA CONSULTANCY SERVICES LIMITED,)and print the rest on simple A4 papers or Legal or demi papers. Fill everything up in CAPS, using a pen. Do not remove any clause, not even the page numbers! Don’t forget your signature and surety’s signature on the bottom of each page!! Service Agreement needn’t be signNowd.Surety Verification:This is a part of the Service Agreement. Any person who is an Income Tax Payee or has Land property can be your surety! Example: your father! So just make sure you place the signatures in proper places and have your surety fill up the “Surety Verification Form”. This form has to be attested by a Gazetteer Officer or the manager of a nationalized bank where the surety holds an account or employer of the surety! or public notaryØ Attested photocopies of the surety’s pan card.Ø Attested photocopies of the surety’s Form 16 (or) Attested photocopies of the surety’s latest income tax returnNOTE: Make sure your surety’s signature everywhere matches with that done in his/her Pan Card or you are in some serious troubleb) Non-Criminal Affidavit:1.Buy a Rs.100 stamp paper on your name2.Print the Non-criminal affidavit page 1 Download.pdf3.Buy 2 demi (court paper) / green paper (court paper) / Legal / A4 papers4.Print the Non-criminal affidavit page 2 – 3 Download.pdf5.Get this affidavit signNowd by a notary public in court (signature in all the pages)Note: Make sure you choose non-blood relation people as witnesses! Example: Neighbors.Other instructions:If Rs.100 stamp paper is not available, you can also do this in two Rs.50 stamp papers Make sure the text starts in the stamp paper. You can print first 2 paras on first Rs.50 stamp paper and next some paras on another Rs.50 stamp paper and the witness page on another demi paper. just fill in the blanks with a pen DO NOT remove any clause.Prepare the supporting documents:1. Medical Certificate:Download medical certificate format from TCS next step portal and print it (Black & white is enough) Make sure The doctor signs and places his seal on the second page. He should also sign and place a seal on your photo. format download.pdfYou’ll need two attested copies of everything but make sure you keep more copies with you (many times it will help you)Here’s a list of the supporting documents you’ll need to get attested by:Ø Gazetteer Officer orØ Government higher secondary school head master orØ Tehsildar of the village in which the Applicants resides. orØ District collector of the district in which the Applicants resides1. Birth Certificate:(If your birth certificate is not in English, or your name/place of birth/date of birth is missing/the details are mismatching, then it is recommended that you apply for a new one before it’s too late.Otherwise, you need a signNowd affidavit on Rs.100 stamp paper, which is only atemporary arrangement.)2. Class X - mark sheet.3. Class XII-mark sheet.4. Consolidated Mark sheet (from your institution)5. Degree Certificate(or Provisional Certificate / course complete Certificate if you. Don’t receives your Degree Certificate yet)6. All Semester Mark sheets7. Transfer certificate (if you have)8. Your Pan Card9. Your Passport10. surety’s information:a) If Income tax payee : photocopy attestedi). Surety’s Form 16 ( or )Surety’s Income Tax Return / saral / form 2d / form12Bii). Surety’s PAN cardb) If Surety have landi). Surety’s land documents photo copy – Registered in Englishii). Latest land valuation certificate from the respective authority-photo copy with attestedc) Else Fixed deposit of Rs. 50,000 at nationalized bank on TCS name for two years) photocopy attested by bank manager11. your aadhaar card (if you have)12. your voter card (if you have)13. Ration card (if you have)You’ll need two self-attested copies of Following documents but make sure you keep more copies with you (many times it will help you)1. Joining letter2. Offer letter3. ID proof (Passport, Voter ID)4. Address Proof (Passport, Voter ID)- give a separate copy for permanent & (if Present) address5. Highest degree mark sheets (for BGC)6. Degree Certificate / Provisional / Course complete (if only degree certificate not provided byyour institution)(for BGC)7. NSR e-card printout (after you’re done with Biometrics, you’ll get your ITPIN and e-card with your picture, in your e-mail).8. Documents for break in education (if any otherwise no need)(i) Medical records, if the break was due to medical reasons.(ii) Certificates / Examination results, if the break was due to additional course done.(iii) Affidavit on a Rs.100 stamp paper with notary authorization, if the study break was due to other personal reasons.9. CID Form (if you are from Mumbai/ Navi Mumbai/ Thane City/ Thane Rural / Pune otherwise no need) You need to submit Self-Attested Criminal Investigation Division (CID) forms forthe respective region. (details about forms will be mailed to you just before your joining)10. 12+ copies Recent passport size photos11. All the documents Original compulsory. Don’t forget to take the originals with you!Advise: keep more copies of your documents and attested copies it may help you if any problem
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What are "digital certificates" and "signatures"?
Digital Signature is use for the verification of the message. It's an encrypted hash of the message. With the help of digital signature, a recipient can check whether the message is original or tampered, by hashing the received message and through comparing the values with the digital signature.In order to decrypt the signature, the related public key is necessary. These Digital certificate works as a public keys to person or any other entity. If digital certificate is not there, then signature can be easily forged, as the recipient will not be able to check if the public key is of sender o...
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