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FAQs
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What are the necessary components of a digital signature? Does there have to be a 3rd party?
What is Digital Signature?A digital signature is basically a way to ensure that an electronic document (e-mail, spreadsheet, text file, etc.) is authentic. Authentic means that you know who created the document and you know that it has not been altered in any way since that person created it.Digital signatures rely on certain types of encryption to ensure authentication. Encryption is the process of taking all the data that one computer is sending to another and encoding it into a form that only the other computer will be able to decode. Authentication is the process of verifying that infor...
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What are the best electronic signature (e-signature) services?
Sometimes we really don’t understand what we mean under “best”, even this question doesn’t elaborate what the best service means? Which criteria the author believes the service fits the best? price?best design? Reliability?Let’s better talk about “suitable” for this moment and current needs.As the previous answers mentioned, do you need the service to be available on all major platforms or a signature that will stand up in court?Do you need a free simple solution, a feature-rich service that charges on the amount of signatures/documents signed or on monthly basis?Do you need to work with your documents on the go with low or no internet connection (while travelling, in the airport or plane)?And you can ask yourself with tons of such questions to create a matrix of features-service to choose the one you need. Or you can use 3rd party platforms like Alternativeto to initially select the provider you are interested in.When we conducted a closed beta testing for signNow recently, one of the goals was to understand the main criterias SMB owners from US use to choose a solution or switch to another one.We interviewed more than 230 businesses and what’s interesting, while the top factor goes to Security&data privacy, price or for example, digital signature availability is not in Top-3 of choices. Speed of an app/solution and multiplatform availability (works in web browser as well as on Mac, iPhone/iPad, Android and Windows devices) are what values higher.So, if there is a need to sign/send documents on Mac, iphone/ipad, android, windows and web browser and to work with documents offline, signNow is alternative to go with. We are still in beta, implementing some major requests from our beta users, but will be launching this September.And, signNow is free while in beta.
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What are the best electronic signature (e-signature) solutions on the market, in your opinion?
[full disclosure: I’m VP Digital Transformation at Solutions Notarius Inc., a company that supplies electronic and digital signature solutions]It completely depends on the requirements. I do not believe there is a uniquely better e-signature solution for all scenarios. For example, if the type of documents to be signed require low to medium reliability only, most modern e-signature platforms could be ok, subject to meeting legal requirements in the applicable jurisdiction, but if the document must meet stringent regulatory and statutory requirements that include high reliability of identity of signers, those platforms do not typically meet that threshold.Ideally, you would analyze, define and obtain agreement as to what constitutes the minimal acceptable legal reliability threshold you are willing to accept - or that readers of that document will accept. Next, define the technology requirements that correspond to that threshold. Finally, research e-signature options that meet these requirements and provide the best combination of price, features, scalability, etc..Finally, it should be noted that higher legal reliability e-signature platforms and solutions can always accommodate lower reliability documents while the converse is not true…
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Is electronic signature legally binding in India?
Yes, e-signatures are legally valid in India. In fact, e-signatures have been recognized by the Indian law, with the passage of the Information Technology Act in year 2000.As per the IT Act, two types of signatures have the same legal status as handwritten signatures. These primarily include:(i) Digital Signatures: In this case, the signer is issued a long-term (1 to 2 year) certificate based digital ID stored on a USB token that can be used along with a personal PIN to sign a document.Note: Previously, the signer was issued a long-term (1 to 2 year) certificate based digital ID stored on a USB token that could be used along with a personal PIN to sign a document digitally. Now with Aadhaar, that complicated procedure isn’t required anymore. You can simply use signNow’s Aadhaar eSign to create a digital signature on the fly using your Aadhaar ID(ii) Electronic signatures: These electronic signatures combine Aadhaar identity number with an electronic Know-Your-Customer (eKYC) method (which includes sending an One-Time-Passcode to the mobile number linked to the Aadhaar card for verification)These Aadhaar based e-signatures and digital signatures are valid as long as they satisfy these conditions:(i) Electronic signatures must be uniquely linked to the person signing the document. (in the case of Aadhaar based signatures, they are linked by the unique Aadhaar ID)(ii) At the time if signing, the signatory must have control over the data used to generate the electronic signature (for eg: they should be able to directly affix the electronic signature to the document)(iii) There should be an audit trail of the steps taken during the signing the process(iv) In the case of digital signatures, signer certificates must be issued by signNowing Authority recognized by the Controller of signNowing Authorities appointed under the IT Act.Few of the exceptional cases in which documents cannot be signed electronically and must be executed using traditional handwritten signatures include:(i) Negotiable instruments such as a bill of exchange or a promissory note(ii) Powers of attorney(iii) Trust deeds(iv) Wills and any other testamentary disposition(v) Real-estate contracts such as leases or sales agreements.If you are looking to get legally compliant electronic signatures on contracts, invoices, quotes etc., try signNow, India’s first Aadhaar eSign solution that offers a complete fill-and-sign functionality with business workflows. Thus allowing users to finish their documents in one go.Here’s an informative ebook that will give you a brief overview of everything you need to know about electronic signature laws in some of the largest economies around the world: The Complete Guide to Electronic Signature Laws
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How do you electronically sign?
Signing documents virtually is the new technique availed by many industries. With this technical advancement organizations have eliminated the inconvenience of printing, signing, and scanning of papers before sending it to parties. Electronic signature [ https://en.wikipedia.org/wiki/Electronic_signature ] is the latest shortcut which saves time and money by making the process totally online. Here’s how you can sign documents electronically- Signing A Word Document If you are an organization dealing with hundreds of documents on a regular basis you must acquire efficient electronic signature software [ https://www.esignly.com/ ] or an electronic signature app. This will make the entire process swift and simple. Follow these steps to electronically sign a word document- 1. Open the word document that needs to be signed. 2. Click on the "Insert" tab after going through the contents of the document 3. Onto the right most corner Click the "Signature Line" option 4. Next you will see a "Signature Setup" window on your screen. Read the information and make sure all the fields are filled completely. Once the information is filled, click “OK”. A signature line will then appear onto your Word Document. 5. Right click on the signature line to go to the menu options. From the options specified select the "Sign" option. 6. Next click on the "Select Image" to select the image of your signature from the device you are working on by clicking on. 7. Select the commitment type in order to assign the role to the sign holder. This will also reveal the role of the signature holder and validate the document. 8. Go to "Details %3E Additional signing info" and fill in all the information required. 9. Next add the token to the signature which you have entered. This will require password to make sure that the token is added completely. 10. Your signature is now added successfully into the Word Doc. Right click to make sure that the signature is validated. Signing A PDF Document 1. Download the PDF document received to sign 2. Open the PDF form in Acrobat or Reader. 3. Click the Sign icon from the toolbar. Alternatively, you can choose Tools %3E Fill & Sign or choose Fill & Sign from the right pane. 4. The Fill & Sign tool will be displayed. In that Click Me. 5. A blue box will appear. Click anywhere in the blue box, the cursor will be placed at the right position automatically. Type your text to fill the field. 6. You can also add annotations or symbols from the toolbar like - Crossmark, Checkmark, Circle, Line, and Dot. 7. Click Apply, next click at the place where you want to place the signature or initial in the PDF document. 8. And you are done! Follow these simple steps to electronically sign a word or PDF document. Hope this helps!!!
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What is the best PDF reader, annotator, and organizer for academic scholars using a Mac? Is there such an application and/or sof
Even I had the similar problem, my windows 10 upgrade laptop crashed badly and I decided to go for Macbook Air which is all new OS for me. Earlier I had organised my work in Zotero in Mozilla Firefox, and I was using symlink to dropbox to sync my library between my office PC and Laptop (as free 300 MB cloud storage got exhausted early and I had no credit card to buy additional Cloud Storage from Zotero), it was all working good until I went for Window 10 upgrade and finally my hardware crashed. Now in mac I don’t know much where the appdata file stored and not sure even the symlink can be created from Zotero library stored in dropbox or not.I have installed Zotero in Firefox on mac yet I’m looking to find more easy way to do the same. I read a comparison which I hope you’ll find useful http://thesismonkey.com/compare-...Now, I’m going to try Readcube coz it has auto search and highlighted pdf options along with other features like Zotero. Lets hope it works well!
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As a startup founder of three years our legal housekeeping is a bit of mess, how can I best setup a system to organize and track
As a startup founder of three years myself, I can relate to how legal housekeeping can be messy. Once a year, I have our own lawyers go through and do an audit of all of our legal paperwork (which costs a couple thousand dollars to be extremely thorough, but it’s worth it). Luckily, there are now many ways to easily manage and track all of your legal, financial, and HR documents via third-party sites that specialize in these management proceedings. I wrote a blog post about this awhile back titled “5 Ways to Save Time Dealing With Documents” which highlights certain sites that can be very beneficial depending on what paperwork you’d like to track or manage. They are as follows:1. GroupDocsGroupDocs is a new, comprehensive online service for document creation and management. It has multiple features, including a viewer for reading documents in your browser, an electronic signature service, an online document converter, a document assembly service, a feature for comparing different versions of a document, and an annotation feature. An individual plan is $10 per month for limited storage and 500 documents, while a group plan for up to 9 people is $19 per user per month. Based on the number of features and pricing, GroupDoc is a good-value purchase for a small business. As you’ll see below, GroupDocs can be cheaper than a service that offers only one such feature.2. signNowWhen you’re closing a deal and need to get documents signed, the last thing you need is a slow turnaround due to fax machine problems or the postal service. The solution is to use an electronic signature service such as signNow, which is one of the most popular e-signature companies in the world. This service allows you to email your documents to the person whose signature you need. Next, the recipient undergoes a simply e-signing process, and then signNow alerts you when the process is completed. Finally, signNow electronically stores the documents, which are accessible at any time. As a result, you can easily track the progress of the signature process and create an audit trail of your documents. The “Professional” plan is recommended for sole proprietors and freelancers, and costs $180 per year ($15 per month) for up to 50 requested signatures per month. The “Workgroup” plan is geared towards teams and businesses, and it costs $240 per user per year ($20 per month per user), for unlimited requested signatures.3. signNowsignNow is another e-signature service. Similar to signNow, signNow allows you to upload a PDF file, MS Word file or web application document. Next, you can edit the document, such as by adding initials boxes or tabs, and then email them out for signatures. Once recipients e-sign the document, signNow notifies you and archives the document. signNow offers low rates for these services: a 1-person annual plan with unlimited document sending costs $11 per month. An annual plan for 10 senders with unlimited document sending costs only $39 per month.4. ExariExari is a document assembly and contract management service that assists in automating high-volume business documents, such as sales agreements or NDAs. First, the document assembly service allows authors to create automated document templates. No technical knowledge is required; most authors are business analysts and lawyers. Authors have a variety of options for customizing documents, such as fill-in-the-blank fields, optional clauses, and dynamic updating of topic headings. They also can add questions that the end user must answer. Once you send out the document, the user answers the questionnaire, and Exari uses that data to customize the document. Next, the contract management feature allows you to store and track both the templates and the signed documents. Pricing is based on the size and scope of your planned implementation, so visit their website for more information.5. FillanyPDFIt’s a hassle having to print out PDF forms in order to complete them. Fortunately, FillanyPDF is a service that allows you to edit, fill out and send any PDFs, while entirely online. This “Fill & Sign” plan costs $5 per month, or $50 per year. If you subscribe to the “Professional” plan, you can also create fillable PDFs using your own documents. With this service, any PDF, JPG or GIF file becomes fillable when you upload it to the site. You can modify a form using white-out, redaction and drawing tools. Then, you can email a link to your users, who can fill out and e-sign your form on the website. FillanyPDF also allows you to track who filled out your forms, and no downloads are necessary to access these services. The “Professional” plan costs $49 per month, or $490 per year.Switching firms can be a hassle. As a former startup attorney, I have a bit of advice about finding the right attorney for your business: it’s best to focus on the specific attorney you’ll be working with. He or she should have a solid understanding of the ins and outs of your business industry, a deep knowledge of the legal issues your startup may face, and previous work experience with startups to ensure a quality and efficient work product. This is absolutely key when matching our startup clients at UpCounsel to attorneys on our platform who can perform their legal work and hash out their legal projects in a timely manner. We also allow clients to store any and all of their legal documents directly on UpCounsel so they don’t have to go searching in alternative places for the correct paperwork. It’s proven to be a free and lightweight way to store legal documents that our clients love. Here's what it looks like:As I’ve mentioned, it’s more important to find the right attorney as opposed to the right law firm. And seeing as you’re a startup, our own startup clients typically save an average of 50-60% on their legal work, since the attorneys don't include overhead fees (a.k.a. the fees included for doing business with the firm itself) in their invoices.Hope this gives you a deeper look into what other sites and services are out there. If you have any questions or would like more information on how best to handle your legal housekeeping/ attorney matters, feel free to signNow out to me directly. As a former startup attorney at Latham & Watkins, I’d be happy to give you some guidance.
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What is the best free PDF reader for large documents?
[1] PDF format is popularly known as print document format. This creates a virtual printer within operating system to print the document. For offline scanning of document, the PDF format is popular. The importance attached with these program is that you need to have PDFsoftware installed to run these files. If someone sends you PDF file and your computer do not have such software installed then that file is not to be read from there.There are so many PDF softwires available and this article aims to find out the mostly free software or freeware to help readers to choose from variety of options. More and more operating systems are providing built-in facilities for such products. Now-a-days everything comes with PDF formats beginning from circulars, bank statement, insurance statement, tax statement and e-books.That is why there immense important to have the free PDF software installed on computer but the thousand question is which one is to choose from the variety of resources available.Sumatra PDF:Sumatra PDF is available for download to Windows since the times of Windows XP. This program has very low foot print, light on system resources and fast. It is going to perform simple task as well as it is going to perform complex task depending upon you choose from PDFfiles. It is available with installed version as well as standalone portable version in which it does not write to registry.It is available in 64 bit version on Windows. It is available for Windows XP, Vista, 7, 8, 8.1 and 10. It is available for Windows operating system only.signNow Reader DC:It is from signNow and signNow is available for free for users. While installing this software do check for installation of MCAfee security and safe connect.it is a big download of nearing to 120 MB. Yours antivirus software might stop this installation so allow to install it. This software for high=end computing processes.Many features are included with it and for some features you might need it and if you want to have these features then it is better to choose this software. It has mobile version of android and apple operating system. With it you are going to synchronize documents with clouds and yours signature too and everything is going to stay with cloud to access from each and every device.When you first download signNow on Windows, a download manager first downloads and it is small in size and then by opening that download manager signNow software is installed and this is nearer to 120 MB.PDF-Xchange Editor:PDF-Xchange Editor is a smart PDF tools and most functions are free except some complex ones. It is a PDF reader, pdf editor and pdf tools. It can print PDFs, fill the forms created with signNow and can extract images from PDF files. There are some advanced features included in this free version but most of these are not free one is that watermarking of PDFsoftware which is not free.Foxit Reader:Foxit Reader is fast, simple and is there for years. It is available for Windows, Apple and android versions. It can fill forms and save data. Can include and validate electronic signatures. During installation user need to be cautioned not to install so many verities of other software. In order to keep the size of download minimal, the user manual is available for separate download.It is faster than PDF-Xchange Editor. If you are not interested in OCR facilities then Foxit reader is best suited for yours work. Multiple PDF documents when opened all these are opened in tab format and shifting from one tab to the other is easier. From time to time it introduces some new features in order to provide dynamic software development.It allows adding up of multimedia files easier. Collaboration with social media accounts becomes easier with Fixit Reader because of the ease to synchronize with Twitter, Facebook, Evernote and SharePoint. One caution is that Foxit Reader comes bundled with so many other software and toolbar and it is important to not to allow installations of such software during its installation.MuPDF Reader:It is very lightweight PDF Reader. On its first launch it will ask you about to choose from files instead of showing its interface and when the PDF is opened then it shows the exact documents and no toolbar and other interfaces are present. In order to see the interface of MuPDF reader you are going to click on the top left of the visible windows to find it. It provides a cleaner interface and superior look for PDF files.Google Chrome PDF viewer:While browsing for internet whenever you see any PDF and click on it and it will slowly open in another tab of Chrome and you can read it from there or download by clicking the downloadsymbol available there. This setting can be turned and changed out there easily, go to settings of chrome and then advanced and then content settings and then pdf documents, Scroll down and click on PDF documents and from there switch on ‘Download PDF files instead of opening automatically opening them in Chrome’ and this will download PDF files from net to computer.If you want to read PDF files that are stored inside computer, then right click on that files and then open with chrome and your chrome reader will automatically, open pdf files and for this you will not have to install pdf viewers. Similarly, with android if you install Google Drive then you will not need any other third-party PDF apps as Google Drive act as PDF viewer and make it default while opening the first PDF and that is going to make it default.TinyPDF:TinyPDF as the name suggests has very small foot print of PDF reader and it has no string attached. It is only 586k as it is less than one MB. It does not contain no malware, adware, watermarks and no pop Global Home: UPS is completely free. JPEG compression is supported. No ghost script and third-party software included with the installer version. The downside is that it is partially supported on 64-bit computer. Automatic font management is there.There are so many alternatives to use for PDF viewer and if your computer is 64 bit then you can download the 64 bit version of Sumatra PDF and if you want to insert electronic signature then opt for Foxit PDF reader and if you want to have the old and classic PDF reader which is heavier in file composition and not for low end computing purposes then go for signNow and lastly if you do not want to install PDF readers at all then it is better to open it with Google Chrome built in PDF viewer.So, there are many large numbers of option to choose from and if you want to have some complex PDF functions besides the presence of PDF reader you need pdf tools and others then it is best to have PDF-Xchange viewer and so many other option listed here you can choose it from. There are some other alternatives are available which are there to search ad find in internet.This entry was posted in Android Apps on Google Play, Apple Inc., Computer Information Technology, Google, Google Chrome, Information Technology, Internet, Windows 10, Windows 8, Windows XP and tagged signNow, Apple, doPDF, FOXIT READER, free PDF converter, google chrome, image to pdf converter, PDF Password Remover, pdf printer, pdf-xchange, Sumatra PDF A PDF Viewer for Windows, WINDOWS, Windows 8, WINDOWS VISTA, WINDOWS XP, Windows XP SP3 onFootnotes[1] Best Free PDF Writer and Reader
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Why do some digitally signed documents shown as signature not verified?
Sometimes digitally signed documents are shown as a signature not verified the reason behind it is - This occurs when the attached digital certificate and digital signature with the PDF file have not yet verified on the system. This never happens with the electronic signature app. There are many e-signature solutions that verify the digitally signed documents. You can use free e-signature if you can create your own signature using mouse and keyboard.Digital Signature is valid if you open a PDF and verification details appear with the signature.If Digital Signatures are already validated, an icon will appear in the document message bar which indicates the signature status. If the digital signature is not validated then you can set up digital signature validation by -Authenticity verification is done by confirming that the signer's certificate or its parent certificates exist in the validators list of trusted identities.Document integrity verification is done by confirming whether the signed content changed after it was signed. If the content has been changed, then this verification confirms whether the content is changed in a manner permitted by the signer.Now to set signature verification preferencesOpen the Preferences dialog box.Under Categories, select Signatures.For Verification, click More.If you want to automatically validate all signatures in a PDF when you open the document, thenSelect verify signature When The Document Is Opened. This option is selected by default.Select verification options as needed and click OK.To avoid this problem completely set the trust level of a certificate. The signature of a certified or signed document in Acrobat or Reader is valid if you and the signer have a trust relationship. The trust level of the certificate indicates your trust relationship with the signer.Open the Preferences dialog box.Under Categories, select Signatures.For Identities & Trusted Certificates, click More.Select Trusted Certificates on the left.Now you need to select the certificate from the list and click edit Trust.select any of the following items from the trust tab to trust this certificate:Use this Certificate as a trusted root - This certificate is a chain of other certificate authorities so by selecting this you will be accepting all other certificates.Signed Documents Or Data - Signer's identity is acknowledged by this certificateCertified Documents - You trust the signer and accepts the actions that the certified document takes.Click OK, close the Digital ID and Trusted Certificate Settings dialog box, and then click OK in the Preferences dialog box.
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