How Do I Sign Alaska Profit Sharing Agreement Template

How do i document type sign profit sharing agreement template alaska

hi everybody this is Kara Thrasher Livingston and I'm with Senior and Disabilities Services. This is a quick video to show you how to sign up for Direct Secure Messaging and how to use DSM as we call, it just the basics. This is for our providers of home and community-based waiver services or other Alaskan programs that Senior and Disabilities Services implements like grants, PCA, and long-term care. First we're going to understand what it is, and why we use it, and then I'll show you a little bit about how to put that all into place. Ok so first we're going to learn actually why we use it. Direct Secure Messaging is required for our providers who are doing these services in our Alaskan communities as part of their certification. I want to show you our Provider Conditions of Participation which is one place that you'll see the requirement to use an encrypted system to send and receive messages that contain private health information. Under here where it says "B" operations requirements- this is what we're calling our Direct secure Messaging System. It's an electronic interface, so it is part of helping us stay compliant with the HIPAA rule which is where protected health information is kept private and the transfer of such information is managed by certain rules one of them being that if its electronic transfer, that there's encryption and that there isn't a possibility for people to get a hold of this private health information if they don't have a need to know it. So there's been a few different ways for this to happen but now in our of course modern era we all use email to send and receive documents and information including private health information that we want to share with other entities that are going to help the people that are that we are concerned with - our recipients. That is is why there's also other assurances that are given through your certification process that tells why you would need to be using this and you would be needing to - you must - comply with our HIPAA rules. A lot of us are not familiar with DSM so that is why we're providing this training. I wanted to share with us how you get started our Alaska eHealth network is the entity that is responsible for many things one of which is our direct secure messaging accounts. When a provider does this all of our home and community-based long-term care community choices and long-term care choices for people living with disability or chronic conditions - throughout their life - they are also enrolled through our funding sources whether its Medicaid and/or Alaska state grants. So we're all covered under this rule of having to use this service for when we are engaging with senior Disability Services sending and receiving private documents concerning our recipients' health. The Alaska eHealth Network has put the system together. You'll see also that any medical provider is on here if they're engaged with state funding at all - they're going to be in this network. For providers and you can see that the address up here ak-ehealth.org - you check it out on your own - for a provider to do direct secure messaging we actually have to sign up and get an account You will register for the account, you can either login and check a message through this button; you get technical support; or you can register. You can apply here so you would actually apply to the Alaska eHealth Network for your account. I just want to scroll down a little bit more. There's a few documents that you would need to take care of to do that. They've got a little list here. You have to have a participation agreement - you have to have a health information DSM addendum, a web account request form, and declaration of identity form. Those are the things that you would submit to this email address right here or by fax and these are actually links and we could take a look at what those look like. But before we do that I wanted to also bring us down to the bottom here because it tells you to sign up for DSM. There is some more information to know. We go down to the bottom here - there are different levels of direct secure messaging that are available to different size providers. Some of us may have just the need for DSM so basic membership will probably be ok. Some of us are large providers who have a patient portal and clinical portal - that is where perhaps a website would have a username and password for patients to go in and access their own records and things like that. That's going to be a higher level of engagement with DSM but at the bottom it has a little chart that tells you the rates of cost. So for basic its $9 per user per year. I'm just going to use that as an example. That means that if you have an individual worker at your agency who exchanges private information to and from Senior and Disabilities Services they're going to need their own account. So that's one user. It's not a group Account thing it's one person because it's part of the HIPAA rule that only the approved information goes to specific people for specific reasons for a specific time. If we don't have a whole lot of in boxes and things like that - it's to a specific person. I'm going to go back and we can just take a look at that quick list. Tis is all going to go to the eHealth Network Alaska AK Health. org. This is not a Senior and Disabilities Services form. But you can see how the responsible person at your agency will need to read this and need to provide the proof - the guarantee through their responsibilities and their role at their agency - through this form. There's an addendum form you can see here this is maintaining connectivity and access to the web - account request form - and it's going to open up in word and it is your account request form right there. We're not going to read all the way through every single one of these. We're going to go back to the screen and declaration of identity for me here and again that one will open up in word which is fine you'll see my other one pop up for just a second. But you will fill these out and you will provide them to the - Alaska eHealth Network AK-eHealth.org takes care of all those forms for you. I'm going to go back to the screen. So that is the basics of the Alaska eHealth Network. What I wanted to show you now is when you actually get your account number - what's going to happen here is you'll get an email from the eHealth network that gives you your User ID and your password. I'm showing my user ID right here. It'll be custom to you - but I'm just logging in using my own so that you can see. It's not going to be the same thing obviously it's going to be more so your name - what makes sense for you. Put in the password and this is what it looks like. I don't have any messages showing right now but you can see that it's much like a regular email. You have the option to print emails, you have the option to move them into different files, to delete them - down at the bottom you can see preferences - you can actually forward emails through this, you can have an out of office reply. You can share your mailbox with one other person. That helps when we have provider partners or perhaps backup care coordinators for example Cina Fisher is my co-worker so we have a shared access we're both in the system. You can add different rules about incoming messages, First thing to note here though is that when you are using a regular email address such as something that's from Yahoo or Gmail or even a regular work email you cannot send an email directly into Direct Secure Messaging you must go to the website and send email to and from people who are also members. In Direct Secure Messaging, it doesn't work to send it right to Direct Secure Messaging. So if you have our email addresses that are the Direct Secure Messaging format and you just send right from your regular email we will not get that. You would have to log into direct secure messaging - start from your email address and send it to us there. But the nice thing about it isthat you don't have to worry so much about knowing an email address for everybody - you can see my email address right here - to see the format of it. You can see the format - they have a funny format different than usual format. Again don't copy and paste those and try to send right for a regular email because it wont work, and the other way around. It's only for when you're within within this system. If I want to send something to Cina Fisher, I just simply type the name and I see a few different names with this same spelling but I've got Cina here and I just click on her name and it will come right up. Soyou don't have to remember the formatyou just have to remember the name and you have to remember to be inside the Alaska eHealth Network Direct Secure Messaging. You will have to be in there to send and receive. You can have (email) recipients, but you will not be able to add recipients that are outside of the system as well. I couldn't just put you know guardian's email there that is not in the system. Unless they are enrolled into the system they're not going to get them. Message is strictly for people who are professional people with the DSM email address. So you just give your messages a subject and actual message and then you can also send an attachment. We have different attachments here they're just kind of random things. Suppose that I wanted to put that in the attachment - this is where you would be having your private health information such as your medical records and things like that - our plans of care - the protected documents that you would (use). if you think of it in paper form you would have them protected in a a file folder inside a locked office or something like that with a lock. Same thing here but it's all digital - same concept - so you put in your private document and then you hit Send and it will send it to your recipient. I'm not going to hit Send because it's just a demo. I'm going hit discard instead. I can discard the message. You can file the different messages in ways that work for you and you can have an address book. It will kind of build as time goes on and you email more people Ok so this is what it looks like.You know a little bit about the cost- You know about how to get it - I'll give you a quick recap here if you will. This is our Alaska eHealth Network and that is where you get started for direct secure messaging you always see if you go back to their page main page from providers to secure messaging - apply using their forms. iI you get stuck you can email for support and ask questions support at AK-ehealth.org You've got your your price chart if you look under sign up for direct secure messaging to become a participant. You are required to do so being as you are a provider for our system - the State of Alaska Senior and Disabilities services - Medicaid and state grant services as part of a condition of participation. This has been our quick tutorial on how to work with our DSM. If you have questions I want you to email us and I'm going to show the screen that has our email HSS . DSDS HSS . DSDStraining at alaska .gov providers with senior adjustability services