Electronic document storage

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What is digital document store?

There is no longer any need to print, fax, meet in person or waste your money on expensive mail parcels to close deals. SignNow helps you streamline your workflow with Electronic document storage. Accepted world-wide, e-signatures allow users to expand their business globally. Nothing is easier than signing a document, even while on the go. Our intuitive interface enables you to add your signature in a few clicks from any device. The offline signature feature allows you to sign documents without an internet connection. Offline signatures are sent as soon a s an internet connection becomes available. Complete the process using SignNow’s advanced tools anytime and anywhere.

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Digital document management

your company produces a huge volume of documents every day the information they contain is the cornerstone of your success each document is tied to different processes documents are created forwarded checked stored and above all looked for time and again this takes a lot of your time and resources which is why it is worth taking the time to look at these processes in more detail and optimize them and this is where the document management system DMS comes into play DMS is the main component of enterprise content management also known as ECM improve your service for customers and partners with a DMS and save a lot of time and money let's look at a business process in more detail for example selling a product from the product request and potential queries through to placing the order and creating the invoice this process involves a range of documents in both paper and electronic format the current offer can be stored as an Excel or Word file on the local computer or on a server email correspondence with your customer is stored on the exchange or notes server the order is filed in paper format in the folder and the invoice is saved in the accounting program when a customer calls you need to collect all these documents from their different storage locations and if a paper document is with a colleague at that moment and the colleague is not there the process comes to a halt with this system your company cannot respond quickly enough and it has a negative impact on customer relations companies that use a document management system have a clear advantage here the DMS manages all the documents that accumulate in your daily business and files them correctly in an electronic file cabinet and every authorized employee has access to these documents from their own workstation by searching for predefined index words or running a full-text search across all documents you can have an overview of the whole process within a matter of seconds in the results list all documents are displayed clearly and can be opened at the click of a mouse whether they are in paper format email word file fax or even an image or video file with this system you can respond to queries in a matter of seconds you save time and your customers and partners will be happy but a DMS can do more than this it will also help you to optimize your internal business processes or what is commonly called workflows let's look at the process of invoice approval for example without DMS all documents are forwarded by hand and stay in an employees position until they are processed even when a colleague is out of the office if this person later establishes that they are not responsible for the document they send the invoice back and the process starts all over again with a DMS nothing in the actual invoice approval procedure basically changes however...

Easy to use. Great value.

When I started my business, I needed to find a digital signing solution for a low cost... so even though I had never heard of this program, I decided to give it a try instead of using one of the more well-known digital signing programs. My business is small, and I don't need digital signing on a daily basis. So, the lower price very much attracted me. And ultimately, I'm very glad I gave it a shot. It has definitely met my needs and is affordable. Also, there was one occasion when I needed to contact customer service because I changed my e-mail address, which caused a billing error. I sent an email to customer service, and the issue was resolved very promptly and easily.

The program is quite easy to use and navigate. And it appears my clients find it easy to use as well. I've never had any complaints or questions from them.

Sharon
5
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Easy, Fast, and Just What I Need!

What do you like best?

I like the simplicity of the system. It makes it easy to work with and helps me to help my clients when signing documents.

Administrator
5
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I work in legal Support Industries and service of process and signing proof is a daily routine

What do you like best?

the program is friendly to use when i invite my collegues to use this sysytem for signatures this makes it so easy for them once they accept the invitation. The signature is quick and it is sent back to me with clarity and it cuts the time and effort in getting the signed document back to me. This is less stressful for me and my business to get hings done in a timely manner and with efficency.

Administrator in Legal Services
5
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illustration of a review processillustration of a review process

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