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Duplicate invoice example for Quality Assurance

welcome to my channel additional duplicate invoice check feature in oral Cloud payables what is our agenda first what is additional duplicate invoice check additional duplicate invoice check is a feature which Suites the existing duplicate invoice check to find potential duplicate invoices based on invoice number the advanced feature identifies the duplicates during the invoice entry based on the combination of supplier plus invoice type plus invoice amount plus invoice currency and invoice date how it's work for invoices created through the UI UI means user interface the duplicate invoice check is done when the invoice is saved the check is performed based on the combination of multiple invoice attributes as we said supplier invoice type invoice amount invoice currency and invoice date system displays warning message to use it if the invoice is identified as a duplicate and the user will have two options to perform the first option he can review later this action will place the invoice on duplicate invoice hold and it is manually releasable hold user can review and release the hold the second option continue this action will allow the user to continue to work on the invoice however to track that the action taken by the user system will will place the duplicate invoice hold and automatically release the hold regarding the invoices which is created through import duplicate invoice hold is applied on all duplicate invoices identified using the above explained logic post import users have to review and release this hold from the user interface what about invoice created through import we already talked about it additional information here additional duplicate invoice check is only applicable for standard and prepayment type of invoices additional duplicate invoices doesn't check the invoice number as an attribute to identify potential duplicate invoice add additional duplicate invoice doesn't perform a check on autogenerated invoice such as pay on receipt pay on use enter company and the debit memo invoices these features only available from release 12 now we will get into the application to show you how to set of steps regarding additional duplicate invoice check so let's go to our Oracle once you log in you have to go to setup and maintenance for this access the application implementation consultant rule must be assigned to your user then you can go to the my Enterprise set up and continues you can select any Financial or anything because we are going to make a global search from the task panel and search here you will search by manage standard look manage standard lookup manage standard lookups in the manag standard lookups you can come down for this search and click to add button you can enter the lookup a new lookup as ADD un School duplicate underscore andore check here the meaning you can enter additional duplicate [Music] invoice check here input I description no need you can select it or not the module you will select aols cons search a PS okay commitment leval as a user and [Music] secure then this is how to add the lookup the lookup could also you can add down for duplicate but once you save this first you can go to down and add the lookup code click add go to the lockup code you can add the Lo up [Music] here ncate underscore invoice underscore check display sequence you can enter or not you have to select the enabled and the meaning here again duplicate additional you can enter enable [Music] duplicate additional invoice check so here the lookup type lookup code checkbox the enabl enter the meaning look up configuration level user module is paybl search by the manage standard lookip so now you can save and close again if you try to search you can enter here the lookup type click search or here you can enter description [Music] search here the meaning [Music] can search by PS okay search you will find add duplicate invoice check this is the lookup type so save and close now I'm going to Oracle payables to create one invoice and create another invoice with the them with the same data as I said before what is our combination here this is our combination supplier invoice type amount currency and invoice date so let meate to Oracle search for PS create invo we put the theme combinations for the post of invoices to check it will validate or not check sorry select the business unit what is your supplier here Alex here is the number I will enter duplicate currency amount 1,000 standard the date so our combination here let me minimize this as you see here so player inv voice type as standard the number the amount and the currency and invoice date so let me continue to enter the lines the expenses what is the amount 1,000 here I can select my code combination I will cards okay go to right there is no [Music] V [Music] save then you can make validate and approve if you enabled the approval now it's saved you can check F if you enabled budgetary control else you can validate now I press on validate now the document sequence is generated so I can go to force approval it's once you click here you'll find manually approved close it then you can post to leer and Counting has been completed now I'm going to take to create the second invoice with the same combination the same supplier the same number amount currency date to check once I see Saed the second invoice the system will give me one of two option either review or confirm so I will save and close document sequence okay I will so I will click create select again business unit supplier the same side invoice number I will make duplicate let me first try to enter duplicate and then we can select another number to check our feature is working or not the same dat everything go to lines amount 1,000 let's see your distribution combination select your segment values okay go to write I will not calculate any that now if you try to save system will give you error that the invoice already exist before and this is not our aim from this topic because our topic to duplicate check the invoice so I will click okay I will add two once I add two the system will give me two options let me try to save here this is our warning depends on our our code or the combination of this invoice has the same supplier invoice date amount currency and invoice duplicate three before this one is not please verify that this invoice is not duplicated so this is our aim from this video that the system give you two option either review ler review letterer means this action will place the invoice on a duplicate invoice hold and it is manually releasable hold user can review and re release the hold if you click on continue this action will allow the user to continue to work on the invoice however to track that the action taken by the user system will place the duplicate invoice hold and automatically release the hold so now the system double checked that there is one invoice before as a duplicate three and this is duplicate two so after you got this warning and these two options you will confirm that your setup for the the feature of the lockup code is working fine but if you didn't get this warning message and this is two options that means that your configuration is not working or you still not Define the standard Lo up as I did before or you already set up but maybe you disabled or not completed let me try to review later we can check here you will find that there is manually hold because as I told you review later it will be hold and it is manually realizable if you check [Music] here duplicate invoice you can enter a duplicate invoice the hold releasable reason and you can save in the close here the number is saved once you click again here you will find the invoice hold is your manual is resolved I hope now you got our agenda for what what is duplicate invoice check how it works what about invoices created through import what about the additional information regarding this only applicable for standard and prepayment and how to set up and how to practice to create two invoice with the same number in different digit like this appreciate your comment I hope to subscribe my channel thanks for watching