Signature capture
Support typed, drawn, and uploaded signatures with clear metadata about signer intent and time of execution to meet audit requirements.
A BRD aligns legal, technical, and business stakeholders on scope, compliance, and operational needs so implementations meet regulatory and audit demands. It reduces ambiguity and speeds vendor selection and integration planning.
Individuals who receive documents to sign. The BRD should describe authentication requirements, identity attributes captured, and any additional verification steps required for high-risk documents.
Users who manage templates, permissions, and system settings. Specify segregation of duties, audit access, and the process for granting and revoking administrative privileges.
Support typed, drawn, and uploaded signatures with clear metadata about signer intent and time of execution to meet audit requirements.
Immutable logs that record each action, IP address, and timestamp for every signer and viewer to satisfy internal and regulatory audits.
Configurable authentication levels including email OTP, SMS OTP, and third-party identity verification to match document sensitivity.
Reusable document templates with role-based fields and merge capabilities to accelerate repetitive agreements and reduce manual errors.
Prebuilt connectors and APIs for CRM, document storage, and workflow automation to reduce custom development and speed deployment.
Configurable retention, legal disclaimers, and optional encryption-at-rest to align with ESIGN, UETA, and sector-specific obligations.
Specify field mappings, trigger points, and expected data synchronization cadence to ensure signed documents update customer records without manual steps.
State destinations, folder rules, and retention labels for signed assets to support backup and eDiscovery requirements.
Describe the template import/export behavior, merge field syntax, and permission expectations for collaborative document preparation.
Require REST API endpoints to create, prefill, and send templates programmatically for automated, high-volume workflows.
| Setting Name | Configuration |
|---|---|
| Reminder Frequency | 48 hours |
| Signature Order | Sequential |
| Expiration Period | 30 days |
| Notification Channels | Email and SMS |
| Auto-archival | 30 days after complete |
Identify supported platforms and minimum device specifications to ensure consistent signer experience across web, mobile, and tablet clients.
Document fallback options for unsupported environments, offline signing expectations, and any browser plugins or mobile OS minimums to avoid deployment surprises and support requests.
A hospital required signed consent forms with strict retention rules and HIPAA protections
Resulting in auditable, compliant consent capture and faster patient throughput.
A sales organization needed automated quote-to-sign workflows integrated with CRM
Leading to faster contract turnaround and consistent post-signing recordkeeping.
| Feature / Provider | signNow (Recommended) | DocuSign | Adobe Sign |
|---|---|---|---|
| Legally enforceable (U.S.) | |||
| BAA for HIPAA | |||
| Bulk Send capability | |||
| REST API access |
90 days in active system
7 years compressed archive
Retain until hold removed
Secure delete after retention
Monthly exports to long-term store
| Plan / Vendor | signNow (Recommended) | DocuSign | Adobe Sign | HelloSign | PandaDoc | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Starting price (per user) | From $8/mo | From $10/mo | From $14.99/mo | From $15/mo | From $19/mo | |||||
| API access included | Yes, available | Yes, available | Yes, available | Yes, limited | Yes, available | |||||
| HIPAA support | BAA available | Business plan | BAA available | Enterprise | BAA available | Enterprise | BAA on request | Enterprise | BAA available | Enterprise |
| Bulk Send support | Yes | Bulk Send | Yes | Bulk Send | Yes | Bulk Send | Yes | Bulk Send | Yes | Bulk Send |
| Mobile signing apps | iOS and Android supported | iOS and Android supported | iOS and Android supported | iOS and Android supported | iOS and Android supported |
Create, deliver, and manage workflows of any complexness, digitally from virtually anywhere. Scalable eSignature functionality ensure you can share papers with the right people in the right way and define roles for every recipient. Stream document workflows faster and easier than ever before.
Optimize intricate signing tasks with airSlate SignNow�s effective features to improve your business. Take control of your automatic eSignature workflows to guarantee they're operating at maximum performance with fast notices and reminders.
Join teams together in a secure, shared workplace. Manage documents, use form templates and notifications to produce better cross-company interaction. Relieve your employees from having to spend time on repeating routines to enable them to concentrate on valuable, business-essential activities.
Run your tasks with market-leading integration. Capture Salesforce, Microsoft Teams, and SharePoint all in one business stream. Hook up your software to a single system for limitless possibilities and more productiveness.
Feel confident understanding that your information is protected by the most recent in encryption security. airSlate SignNow is GDPR and eIDAS compliant and gives you exposure into your signing process with court-admissible audit trails. Set up user authorization and rights to manage who has access to what.