How do I ask someone to pay an overdue invoice?

Craft a polite email or phone call reminding your client about the outstanding invoice. Be sure to include clear details like the invoice number. Make it easy for them to settle the bill by mentioning your available payment methods, such as online portals, mail-in checks, or credit card payments via a phone call.

How do you politely ask for an overdue invoice?

Email template 7: Invoice overdue I hope this email finds you well. I wanted to politely remind you about Invoice [Invoice Number], which is currently [Number of Days] days overdue. The original invoice was sent on [Date] and the due date was [Due Date]. The total outstanding amount is [Amount Due].

How do you write a polite letter requesting overdue payment?

I'm writing to you today regarding Invoice [Invoice Number], which is now [Number of Days] days overdue. The original invoice was sent on [Date], and the due date was [Due Date]. The total amount outstanding is [Amount Due]. I understand that unforeseen circumstances can sometimes delay payment.

How to word an overdue invoice?

The outstanding invoice amount is [invoice amount plus late fees, if applicable] and is [number of days] overdue. A copy of the invoice is attached. You may make a payment here: [link to online payment or other payment methods]. Please let me know the status of your payment.

How do you say your invoice is past due?

Our records show that [account number] is overdue. The balance due is [amount], and an invoice is attached. I appreciate you giving this your immediate attention. If the payment has already been sent, please disregard this notice.

How do you politely say an invoice is overdue?

Try polite phrases such as your account now appears to be overdue Remind the client of previous discussions. You can say: As you know, invoices are due 15 days after the invoice date. This reminds the client of your original discussion about payment terms.

How do I tell someone their invoice is overdue?

Dear [customer name], This is a reminder that invoice [number] is now [X] days overdue and beyond the set payment terms. Please arrange the payment as soon as possible to avoid escalation. If you're having any difficulties paying, let me know and we can discuss a solution.

Electronic Signature
Features
Invoice templates
How to Write an Overdue Invoice Letter

How to Write an Overdue Invoice Letter Effectively

Streamline your invoicing process with airSlate SignNow. Effortlessly send and eSign documents while saving time and money.

Sign documents online

Learn more

Collect payments & signatures

Learn more

Add wet ink signature online

Learn more

Sign documents on iPhone or iPad

Learn more

Award-winning eSignature solution

Move your business forward with the airSlate SignNow eSignature solution

Create your signature in seconds on any desktop computer or mobile device, even while offline. Type, draw, or upload an image of your signature.

Deliver a seamless eSignature experience from any website, CRM, or custom app — anywhere and anytime.

Organize multiple documents in groups and automatically route them for recipients in a role-based order.

Collect signatures faster by sharing your documents with multiple recipients via a link — no need to add recipient email addresses.

Create unlimited templates of your most-used documents. Make your templates easy to complete by adding customizable fillable fields.

Create teams within airSlate SignNow to securely collaborate on documents and templates. Send the approved version to every signer.

See airSlate SignNow eSignatures in action

Create secure and intuitive eSignature workflows on any device, track the status of documents right in your account, build online fillable forms – all within a single solution.

Try airSlate SignNow with a sample document

Complete a sample document online. Experience airSlate SignNow's intuitive interface and easy-to-use tools
in action. Open a sample document to add a signature, date, text, upload attachments, and test other useful functionality.

sample

Checkboxes and radio buttons

Try a sample document

sample

Request an attachment

Try a sample document

sample

Set up data validation

Try a sample document

Understanding the Importance of an Overdue Invoice Letter

An overdue invoice letter serves as a formal reminder to clients about unpaid invoices. It is essential for maintaining cash flow and ensuring that your business remains financially healthy. By sending a clear and polite overdue invoice letter, you reinforce your professionalism and commitment to customer service. This communication helps to clarify payment terms and expectations, fostering a better understanding between you and your clients.

Key Components of an Overdue Invoice Letter

When drafting an overdue invoice letter, include the following elements to ensure clarity and effectiveness:

Recipient Information: Clearly state the name and address of the client to personalize the letter.
Invoice Details: Mention the invoice number, date of issue, and the total amount due to avoid confusion.
Payment Terms: Reiterate the original payment terms, including the due date and any late fees that may apply.
Polite Reminder: Use courteous language to remind the client of the overdue payment, maintaining a professional tone.
Contact Information: Provide your contact details for any questions or clarifications regarding the invoice.

Steps to Write an Effective Overdue Invoice Letter

Follow these steps to create a concise and effective overdue invoice letter:

Start with a Professional Greeting: Address the client by name to personalize the communication.
State the Purpose Clearly: Begin with a statement that clearly indicates the purpose of the letter.
Detail the Invoice Information: Include the invoice number, date, and amount due to provide context.
Express Understanding: Acknowledge that oversights happen and express your willingness to assist if there are issues.
Encourage Prompt Payment: Politely ask for payment by a specific date to encourage timely action.
Close Professionally: Thank the client for their attention and express hope for continued business.

Best Practices for Sending an Overdue Invoice Letter

To enhance the effectiveness of your overdue invoice letter, consider these best practices:

Use Clear Language: Avoid jargon and keep the message straightforward to ensure understanding.
Choose the Right Timing: Send the letter soon after the payment due date to prompt action while the invoice is still fresh in the client’s mind.
Follow Up: If there is no response within a reasonable timeframe, consider a follow-up email or phone call to discuss the matter.
Maintain a Professional Tone: Regardless of the situation, keep the tone respectful and professional to preserve the business relationship.

Using Digital Tools for Overdue Invoice Letters

Utilizing digital tools can streamline the process of creating and sending overdue invoice letters. With airSlate SignNow, you can:

Prepare and Send: Quickly prepare your overdue invoice letter using templates and send it directly for eSignature.
Edit and Sign: Easily edit your letter to include personalized details and sign it digitally for a professional touch.
Create and Share: Create customized forms for your invoices and share them securely with clients.
Track Document Status: Monitor the status of your overdue invoice letters to ensure they are received and acknowledged.

airSlate SignNow solutions for better efficiency

Keep contracts protected

Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to how to write an overdue invoice letter.

Stay mobile while eSigning

Install the airSlate SignNow app on your iOS or Android device and close deals from anywhere, 24/7. Work with forms and contracts even offline and how to write an overdue invoice letter later when your internet connection is restored.

Integrate eSignatures into your business apps

Incorporate airSlate SignNow into your business applications to quickly how to write an overdue invoice letter without switching between windows and tabs. Benefit from airSlate SignNow integrations to save time and effort while eSigning forms in just a few clicks.

Generate fillable forms with smart fields

Update any document with fillable fields, make them required or optional, or add conditions for them to appear. Make sure signers complete your form correctly by assigning roles to fields.

Close deals and get paid promptly

Collect documents from clients and partners in minutes instead of weeks. Ask your signers to how to write an overdue invoice letter and include a charge request field to your sample to automatically collect payments during the contract signing.

Collect signatures

24x

faster

Reduce costs by

$30

per document

Save up to

40h

per employee / month

Our user reviews speak for themselves

Kodi-Marie Evans

Director of NetSuite Operations at Xerox

airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

Check 5000+ reviews

Samantha Jo

Enterprise Client Partner at Yelp

airSlate SignNow has made life easier for me. It has been huge to have the ability to sign contracts on-the-go! It is now less stressful to get things done efficiently and promptly.

Check 5000+ reviews

Megan Bond

Digital marketing management at Electrolux

This software has added to our business value. I have got rid of the repetitive tasks. I am capable of creating the mobile native web forms. Now I can easily make payment contracts through a fair channel and their management is very easy.

Check 5000+ reviews

be ready to get more

Why choose airSlate SignNow

Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.

Start free trial

How to Compose a Late Invoice Letter

Composing a late invoice letter is vital for sustaining cash flow and guaranteeing prompt payments. This guide will direct you through the procedures to develop an impactful late invoice letter using airSlate SignNow, a platform that eases document signing and management.

How to Compose a Late Invoice Letter

Open your internet browser and head to the airSlate SignNow site.
Create a complimentary trial account or log in if you already possess one.
Upload the late invoice document that requires sending.
If you intend to reuse this invoice format, save it as a template for future reference.
Access the uploaded document and make necessary alterations, such as adding fillable fields or particular details.
Sign the document and include signature fields for your customers.
Click 'Continue' to set up and dispatch the eSignature invitation to your customers.

By utilizing airSlate SignNow, organizations can take advantage of a comprehensive feature package that provides a great return on investment. The platform is intuitive and adaptable, making it suitable for small to medium-sized businesses. With clear pricing and no concealed charges, you can enjoy outstanding support available around the clock for all paid plans.

In summary, mastering how to compose a late invoice letter is essential for your organization’s financial well-being. Start using airSlate SignNow today to enhance your invoicing procedure and secure timely payments!

How it works

Upload a document

Edit & sign it from anywhere

Save your changes and share

airSlate SignNow features that users love

Speed up your paper-based processes with an easy-to-use eSignature solution.

Edit PDFs
online

Generate templates of your most used documents for signing and completion.

Learn more

Create a signing link

Share a document via a link without the need to add recipient emails.

Learn more

Assign roles to signers

Organize complex signing workflows by adding multiple signers and assigning roles.

Learn more

Create a document template

Create teams to collaborate on documents and templates in real time.

Learn more

Add Signature fields

Get accurate signatures exactly where you need them using signature fields.

Learn more

Archive documents in bulk

Save time by archiving multiple documents at once.

Learn more

Connect airSlate SignNow to your apps

Check out airSlate SignNow integrations

Data accuracy, security, and compliance

airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific

Learn more about security

be ready to get more

Get legally-binding signatures now!

Start your free trial

FAQs

Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

Need help? Contact support

What active users are saying — how to write an overdue invoice letter

Get access to airSlate SignNow’s reviews, our customers’ advice, and their stories. Hear from real users and what they say about features for generating and signing docs.

Makes things easier when it comes to signing

5

Ina Eliza

With airSlate SignNow we save time and money. The documents can be signed in a much shorter time and you don't have to pay for sending them. Of course, you pay if you take the package but it is nothing compared to how much you get when you have to send it by post. Plus, in some countries, you have the surprise of not getting the mail at all or getting it too late.

We just started to use this software. I like how easy it is to sign documents! We have coworkers in different countries and this software saves time and money. We are now using the free trial, but for sure we will buy the package.

Read full review

It's the times

5

Heather

Using the templates is an awesome feature and makes sending all my onboarding documents easier. We use airSlate SignNow exclusively for signing contracts, agreements, and policies. All of our employees and vendors are familiar with it, which makes the process smooth.

I like how easy it is to set up a document, send the document and that the person receiving the document doesn't have to have an account or sign up for anything in order to sign it. I also like the notifications I get each step of the way. In the times we are in today, with everything basically paperless and electronic, this kind of a service is an absolute Must-Have.

Read full review

airSlate SignNow - Effective and Affordable

5

Joseph

We were looking for a way to automate our lease signing process that was efficient, reasonably priced and legally binding. airSlate SignNow fulfilled these requirements for us and also lends a bit of credibility and professionalism to this process in the eyes of our clients.

airSlate SignNow is fairly easy to use. What I like most is that this software allows me to automate a process that used to take time and much effort. To get our commercial office leases signed, we either had to meet in person (a half a day's trip) with tenant or PDF documents, email them back and forth, print them out and re-scan for signatures. With airSlate SignNow, we can create documents to sign and store on their website. There is a trail of who has signed and who hasn't signed. No printing out or re-scan necessary. Just save PDF document to folder of choice when fully signed.

Read full review