Streamline Your Invoice AP for Export Processes Effortlessly

Invoice ap for Export

[Music] invoices play a vital role in the export process providing information to everyone involved in the export transaction from the buyer and Freight forwarder to customs and Banks but there's a catch invoices used for exporting often need more details than the ones you use for domestic sales this can be confusing especially for new exporters we've seen many cases where shipments get stuck in customs or payments are delayed simply because the invoice was incomplete so what's the difference I'm Ki crane editor of shipping Solutions International Trade blog passages I'll explain but first make sure you subscribe to this channel so you don't miss any of our basics of exporting videos sharing practical advice for exporters and importers [Music] think of export invoice as an umbrella term it covers specific forms like commercial and proforma invoices which detail the buyer and seller the goods being shipped their value in the sales terms these are used by governments to calculate duties and taxes some of you might be looking at sample export invoices and wondering why they have extra information you're not used to seeing that's because your probably comparing them to your standard accounting invoices the ones used for domestic sales these invoices are primarily for getting paid and often lack the details needed for [Music] exporting here's what an export invoice typically includes that your accounting invoice might not either the schedule be or HTS code for product classification the last country in which the product was manufactured are significantly altered not necessarily where the supplier or manufacturer is located or where you purchased the product the inco term the buyer and seller have agreed to these internationally recognized terms define responsibilities of the buyer and seller during the shipment you can download a free inco terms chart to understand them better look for a link below the true value of the goods even if they're free samples export invoices need this for Customs purposes a destination control statement which is a legal statement required for items controlled under the e or itar stating that the goods you are exporting are destined to the country indicated in all the shipping documents this is not required on every export invoice but it is allowed and it is considered a good practice you may also want to include export license information if appropriate import country requirements if known additional certifications and statements required by the buyer's country US Government certifications finally remember the original export invoice form must be signed in blue ink and three copies of the invoice should be provided understanding the difference between accounting invoices and Export invoices is crucial each serves a distinct purpose using the wrong one can lead to a lot of headaches if you still have questions about export invoices leave a comment below and we'd be happy to help and if you need help creating your export invoices or any other documents required for exporting thousands of successful exporters use shipping Solutions export documentation and compliance software we'd love to show you how it works look for a link below to schedule a free demo if you liked this video like it share it and subscribe to our Channel watch for more videos sharing real practical advice about export documentation compliance and the latest changes affecting exporters you'll also find hundreds of articles about every aspect of exporting on our blog shippings solutions.com blog you'll find a link below