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Invoice doc for non-profit organizations

to remain compliant nonprofits must adhere  to various federal and state regulations each   state has specific requirements but many mandate  that charitable nonprofits file an annual report   with the Secretary of State this report typically  includes the organization's current address a list   of officers and the registered agent ensuring  the nonprofit maintains good standing and can   qualify for tax exempt status for sales and use  tax purposes on the federal side nonprofits must   file an annual form 990 informational return with  the IRS this form provides detailed information   about the organization's operations transactions  Revenue expenses assets and liabilities it does   not calculate tax liability as the entity is  exempt under IRS code section 501c there are five   versions of form 990 mainly form 990 the standard  return for large nonprofits form 990 EZ shorter   version and 990n also known as the E postcard two  very helpful websites for ensuring compliance are   Foundation group provides resources and guidance  on Federal and State compliance and National   Council of nonprofits which offers a detailed  information on the specific requirements for   each state in the next set of videos I will share  resources offering Business Financial and employee   information on nonprofits along with guidance on  filing an annual report with your state requesting   a certificate of good standing changing the  registered agent searching for financial   information on nonprofits via the IRS website and  other resources and filing the text from 990 first   on the state side we will search for nonprofit  information on the Secretary of State websites   for Illinois in California and file an example  annual report in Illinois go to ilsos.gov and   select the drop-down menu under business then go  to search businesses click the search the database   under Corporation SL llc's entity database you  can use number of different criteria to search   for a specific nonprofit information you can  start searching with a business name or who is   the registered agent president Etc if you have the  file number which is a unique identifier assigned   to each nonprofit at the time of registration  you can use that if you don't have any of that   information you can also use a keyword I'm going  to search for a fraternity organization so I will   use Sigma as a keyword I got over 500 entries as a  result the summary research result table provides   me with each entity's unique file number entity  type including nonprofits and llc's corporations   and limited Partnerships entity name current  status registration date and the registered   agent on file since I am interested in finding  nonprofit information I will use the filter option   to only show me n fpce which stands for not for  profit I can quickly tell which entities have been   dissolved merged or Consolidated are Act active  or are active but not in good standing meaning   maybe an annual report is missing if I click on  the sigma organization I can see all the publicly   available business information for this nonprofit  it gives me some general business information as   well as has some additional options at the bottom  like being able to purchase a certificate of good   standing for the entity or change ing the  registered agent information under filing   history I can see a link to a digital copy of the  annual reports I can click on any of the reports   to download it and view it similarly to Illinois  go to California's Secretary of State website then   select business in the top menu then click on the  bis file online and select search on the left to   search the California business entity database  I can search by entity name or file number I   will type in Kappa and press return there are also  advanced search options such as entity type status   and filing date that you can use to search for  different organizations similarly as with Theo   database you have a summary results with entity  information initial filing date current status   type of entity and the current registered agent  if I select any of the entities I will see a   brief summary of the business on the right when  you select the view history you will get access   to any filings with the California Secretary of  State some of the documents have a digital copy   that you can download and view that is how we can  search for and find annual reports for nonprofits   what about filing an annual report how do you go  about that first follow the earlier instructions   to locate the nonprofit on your state Secretary  of State website let's use Illinois as an example   go to ilsos.gov select business at the Top If  you don't know the file number start by using   the search businesses option to find it first if  you do know the file number for your organization   select file an annual report you can file  annual reports for corporations limited   liability companies and not for profit entities  here which is what we want first enter the file   number if you don't know it click the find a  corporate file number below which takes you   to the search business's place I'm going to go  back and enter the corporation file number the   first screen displays the entity name date of  incorporation and the address address for the   register agent you need to confirm these details  at the bottom regardless if you say yes or no you   will have to enter the principal place of business  for the organization the next section asks for the   officer's names titles and addresses if you don't  enter the address information you will get an   error message and you will need to correct it the  next screen is similar as it asks for the Board of   Directors for many small nonprofits the top three  people are often the same so to save time copy the   officer names from preview screen to a notepad  and paste them here under statement briefly   describe the nonprofit activities conducted by  the corporation such as ones listed here finally   you will need to answer two questions about  Cooperative housing and homeowners association   ations you may have different questions depending  on the state where you are filing before you   proceed you will have an opportunity to review  all the information you entered and make any   edits only an authorized corporate officer can  sign the annual report under penalty of perjury   so only file annual report if you are authorized  to do so next you will be directed to the payment   screen if you're filing late there might be  a small late filing penalty provide billing   information for the credit card that will be used  to pay for the annual report here are examples of   how annual reports for nonprofits can look in  four different states Illinois California Iowa   and Florida they all contain very similar  information thanks so much for watching