How to Invoice for Hourly Work with airSlate SignNow

Understanding hourly invoicing

Invoicing for hourly work involves detailing the hours worked and the corresponding rate charged. This practice ensures transparency and clarity for both the service provider and the client. When creating an invoice, it is essential to include specific information such as the date, description of services rendered, hourly rate, total hours worked, and the total amount due. This structured approach helps maintain professionalism and can prevent misunderstandings regarding payment.

Creating a professional invoice

To create a professional invoice for hourly work, start by choosing a clear and organized template. Many digital document solutions, like airSlate SignNow, offer customizable invoice templates that can be tailored to fit your needs. Include your business name, logo, and contact information at the top. Below this, add the client's information, followed by the invoice number and date. Clearly list the services provided, the hours worked for each service, and the rate charged per hour. Summarize the total amount due at the bottom of the invoice.

Tracking hours worked

Accurate tracking of hours worked is crucial for invoicing. Consider using a time-tracking tool or app to log hours as you work. This practice not only helps in maintaining accuracy but also simplifies the invoicing process. When preparing your invoice, refer to your time logs to ensure that all hours are accounted for and correctly reflected in the final amount. This level of detail can also enhance your credibility with clients.

Including payment terms

Clearly stating payment terms on your invoice is essential. Specify the due date for payment, acceptable payment methods, and any late fees that may apply. This information helps set expectations for both parties and can facilitate timely payments. Including payment terms can also reduce the likelihood of disputes over payment timelines and methods.

Sending invoices for eSignature

Using airSlate SignNow allows you to send invoices for eSignature, streamlining the approval process. Once your invoice is ready, you can easily prepare and send it for signature through the platform. This feature ensures that you receive a legally binding agreement from your client, confirming their acceptance of the terms outlined in the invoice. The process is quick and secure, allowing you to focus on your work rather than chasing down signatures.

Following up on unpaid invoices

If an invoice remains unpaid past the due date, it may be necessary to follow up with the client. A polite reminder email can often resolve the issue. In your follow-up, reference the original invoice, reiterate the payment terms, and inquire if there are any questions or concerns. Maintaining open communication can help preserve the client relationship while ensuring you receive the payment owed.