Does a PO come after an invoice?

The supplier or vendor creates the invoice to request payment from the buyer for goods and services delivered. Purchase order comes first and is created before the goods or services are provided while the invoice is usually sent after they have been rendered.

Which comes first, the purchase order or the invoice number?

PO numbers come first, initiating the purchasing process and ensuring authorization, while invoice numbers arrive later, serving as formal payment requests. Together, they help businesses track transactions end-to-end, reduce errors, and maintain organized financial records.

What is first PO or invoice?

The creation of a purchase order is the first step in a business transaction, it is issued by the buyer and authorizes a seller to provide a product or service at a specified price. The invoice is a bill issued by the seller when that product has been delivered or the service has been completed.

Do you send a PO before an invoice?

After it has been approved, the purchase order is a legally binding contract. When the purchase order terms are met, the seller issues an invoice. An invoice contains the previously agreed-upon amount, which the buyer must now pay once the order is fulfilled.

How to convert purchase order to invoice?

Match Invoice with PO: Reconcile the invoice with the PO to ensure consistency. Send the Invoice to the Buyer: Dispatch the invoice using the agreed method. Record the Invoice in the Accounting System: Enter the invoice details into the accounting system and track payment.

What comes first, PO or invoice?

Key differences between purchase order and invoice The key difference is that a purchase order is sent by buyers to vendors with the intention to track and control the purchasing process. On the other hand, an invoice is an official payment request sent by vendors to buyers once their order is fulfilled.

Electronic Signature
Features
Invoice templates
Transform PO to Invoice Effortlessly

Transform Your Po to Invoice Process with airSlate SignNow

Effortlessly send and eSign documents while saving time and money. Experience a user-friendly solution that streamlines your workflow.

Sign documents online

Learn more

Collect payments & signatures

Learn more

Add wet ink signature online

Learn more

Sign documents on iPhone or iPad

Learn more

Award-winning eSignature solution

Move your business forward with the airSlate SignNow eSignature solution

Create your signature in seconds on any desktop computer or mobile device, even while offline. Type, draw, or upload an image of your signature.

Deliver a seamless eSignature experience from any website, CRM, or custom app — anywhere and anytime.

Organize multiple documents in groups and automatically route them for recipients in a role-based order.

Collect signatures faster by sharing your documents with multiple recipients via a link — no need to add recipient email addresses.

Create unlimited templates of your most-used documents. Make your templates easy to complete by adding customizable fillable fields.

Create teams within airSlate SignNow to securely collaborate on documents and templates. Send the approved version to every signer.

See airSlate SignNow eSignatures in action

Create secure and intuitive eSignature workflows on any device, track the status of documents right in your account, build online fillable forms – all within a single solution.

Try airSlate SignNow with a sample document

Complete a sample document online. Experience airSlate SignNow's intuitive interface and easy-to-use tools
in action. Open a sample document to add a signature, date, text, upload attachments, and test other useful functionality.

sample

Checkboxes and radio buttons

Try a sample document

sample

Request an attachment

Try a sample document

sample

Set up data validation

Try a sample document

Understanding the PO to Invoice Process

The conversion of a purchase order (PO) to an invoice is a crucial step in the procurement and payment process. This transition ensures that the goods or services received align with what was ordered. By using airSlate SignNow, businesses can streamline this process, making it efficient and secure. When a PO is generated, it typically includes details such as the item description, quantity, price, and vendor information. When the goods or services are delivered, an invoice is created based on the original PO, ensuring accuracy in billing.

Steps to Convert a PO to an Invoice

To convert a purchase order into an invoice using airSlate SignNow, follow these steps:

Log in to your airSlate SignNow account.
Navigate to the document section and select the purchase order you wish to convert.
Use the “Edit PDF for Signature” feature to modify the PO into an invoice format, ensuring all necessary details are included.
Review the invoice for accuracy, including line items, totals, and payment terms.
Send the invoice for eSignature to the appropriate parties.

Benefits of Digital Conversion

Utilizing airSlate SignNow for converting POs to invoices offers several advantages:

Efficiency: The digital process reduces the time spent on manual entry and paperwork.
Accuracy: Automated features minimize errors associated with manual data entry.
Security: eSigning through airSlate SignNow ensures that documents are securely transmitted and stored.
Accessibility: Access documents from anywhere, allowing for remote work and collaboration.

Common Use Cases for PO to Invoice Conversion

Businesses often encounter various scenarios where converting a PO to an invoice is necessary:

When receiving goods from a vendor, ensuring that the invoice matches the original purchase order.
For service-based industries, where services rendered need to be billed according to the agreed terms in the PO.
In project management, where multiple POs may need to be consolidated into a single invoice for billing clients.

Ensuring Compliance and Record Keeping

Maintaining compliance with financial regulations is essential when converting POs to invoices. airSlate SignNow helps ensure that all documents are properly signed and stored, making it easier to retrieve records for audits or reviews. By keeping a digital trail of transactions, businesses can enhance transparency and accountability in their financial processes.

Integrating PO to Invoice Workflows

Integrating the PO to invoice process into your existing workflows can significantly enhance productivity. With airSlate SignNow, businesses can automate notifications for pending approvals, track the status of invoices, and ensure timely payments. This integration not only saves time but also fosters better communication between departments, such as procurement and finance.

airSlate SignNow solutions for better efficiency

Keep contracts protected

Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to po to invoice.

Stay mobile while eSigning

Install the airSlate SignNow app on your iOS or Android device and close deals from anywhere, 24/7. Work with forms and contracts even offline and po to invoice later when your internet connection is restored.

Integrate eSignatures into your business apps

Incorporate airSlate SignNow into your business applications to quickly po to invoice without switching between windows and tabs. Benefit from airSlate SignNow integrations to save time and effort while eSigning forms in just a few clicks.

Generate fillable forms with smart fields

Update any document with fillable fields, make them required or optional, or add conditions for them to appear. Make sure signers complete your form correctly by assigning roles to fields.

Close deals and get paid promptly

Collect documents from clients and partners in minutes instead of weeks. Ask your signers to po to invoice and include a charge request field to your sample to automatically collect payments during the contract signing.

Collect signatures

24x

faster

Reduce costs by

$30

per document

Save up to

40h

per employee / month

Our user reviews speak for themselves

Kodi-Marie Evans

Director of NetSuite Operations at Xerox

airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

Check 5000+ reviews

Samantha Jo

Enterprise Client Partner at Yelp

airSlate SignNow has made life easier for me. It has been huge to have the ability to sign contracts on-the-go! It is now less stressful to get things done efficiently and promptly.

Check 5000+ reviews

Megan Bond

Digital marketing management at Electrolux

This software has added to our business value. I have got rid of the repetitive tasks. I am capable of creating the mobile native web forms. Now I can easily make payment contracts through a fair channel and their management is very easy.

Check 5000+ reviews

be ready to get more

Why choose airSlate SignNow

Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.

Start free trial

How to transform a purchase order into an invoice with airSlate SignNow

Converting a purchase order (PO) to an invoice is an essential task for companies. Utilizing airSlate SignNow allows you to accomplish this efficiently. This guide will lead you through the procedures to use airSlate SignNow for converting your PO into an invoice without hassle.

Procedures to convert po to invoice

Launch your web browser and go to the airSlate SignNow website.
Establish a free trial account or log in if you possess one already.
Upload the document you intend to sign or send for signatures.
If you intend to reuse this document, save it as a template for future reference.
Access your uploaded document and make any necessary modifications, such as adding fillable fields or inserting specific details.
Sign the document and incorporate signature fields for the recipients.
Click 'Continue' to set up and send an eSignature request.

airSlate SignNow provides enterprises with a robust solution for document management, ensuring a signNow return on investment with its comprehensive features. It is built to be intuitive and scalable, making it suitable for small to medium-sized enterprises. With clear pricing and no hidden costs, you benefit from excellent support that is available around the clock for all paid subscriptions.

Begin using airSlate SignNow today to streamline your document signing process and boost your business productivity!

How it works

Access the cloud from any device and upload a file

Edit & eSign it remotely

Forward the executed form to your recipient

airSlate SignNow features that users love

Speed up your paper-based processes with an easy-to-use eSignature solution.

Edit PDFs
online

Generate templates of your most used documents for signing and completion.

Learn more

Create a signing link

Share a document via a link without the need to add recipient emails.

Learn more

Assign roles to signers

Organize complex signing workflows by adding multiple signers and assigning roles.

Learn more

Create a document template

Create teams to collaborate on documents and templates in real time.

Learn more

Add Signature fields

Get accurate signatures exactly where you need them using signature fields.

Learn more

Archive documents in bulk

Save time by archiving multiple documents at once.

Learn more

Connect airSlate SignNow to your apps

Check out airSlate SignNow integrations

Data accuracy, security, and compliance

airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific

Learn more about security

be ready to get more

Get legally-binding signatures now!

Start your free trial

FAQs

Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

Need help? Contact support

Does a PO come after an invoice?

The supplier or vendor creates the invoice to request payment from the buyer for goods and services delivered. Purchase order comes first and is created before the goods or services are provided while the invoice is usually sent after they have been rendered.
Which comes first, the purchase order or the invoice number?

PO numbers come first, initiating the purchasing process and ensuring authorization, while invoice numbers arrive later, serving as formal payment requests. Together, they help businesses track transactions end-to-end, reduce errors, and maintain organized financial records.
What is first PO or invoice?

The creation of a purchase order is the first step in a business transaction, it is issued by the buyer and authorizes a seller to provide a product or service at a specified price. The invoice is a bill issued by the seller when that product has been delivered or the service has been completed.
Do you send a PO before an invoice?

After it has been approved, the purchase order is a legally binding contract. When the purchase order terms are met, the seller issues an invoice. An invoice contains the previously agreed-upon amount, which the buyer must now pay once the order is fulfilled.
How to convert purchase order to invoice?

Match Invoice with PO: Reconcile the invoice with the PO to ensure consistency. Send the Invoice to the Buyer: Dispatch the invoice using the agreed method. Record the Invoice in the Accounting System: Enter the invoice details into the accounting system and track payment.
What comes first, PO or invoice?

Key differences between purchase order and invoice The key difference is that a purchase order is sent by buyers to vendors with the intention to track and control the purchasing process. On the other hand, an invoice is an official payment request sent by vendors to buyers once their order is fulfilled.

What active users are saying — po to invoice

Get access to airSlate SignNow’s reviews, our customers’ advice, and their stories. Hear from real users and what they say about features for generating and signing docs.

Always easy to get it done

5

Aaron Gibson Jr.

What do you like best?

How easy and simple it is, you really don’t have to put too much into it.

Read full review

Best App I've Tried

5

Tiffany Myers

What do you like best?

I am able to do everything from filling out forms to getting them notarized.

Read full review

airSlate SignNow is a great service, highly recommended!

5

Philip Autelitano

What do you like best?

The ease of initial setup, the ability to store templates and the cost savings versus other document solutions for the same service.

Read full review