Establishing secure connection…Loading editor…Preparing document…

Proposed Amendment to the Certificate of Incorporation

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

TEXT OF PROPOSED AMENDMENT TO THE CERTIFICATE OF INCORPORATION TO AUTHORIZE A SERIES OF PREFERRED STOCK TO BE KNOWN AS THE COMPANY'S 10% CONVERTIBLE PREFERRED STOCK, SERIES I

FOURTH

D. 10% Convertible Preferred Stock, Series I: shares of the Preferred Stock are hereby constituted as a separate series of Preferred Stock with the rights, preferences and limitations stated herein.

Section 1. Designation and Amount. The shares of this series shall be designated as and the number of shares constituting the Series I Preferred Stock shall be shares.

Such number of shares may be increased or decreased by resolution of the Board of Directors; provided that no decrease shall reduce the number of shares of Series I Preferred Stock to a number less than the number of shares then outstanding plus the number of shares reserved for issuance upon the exercise of outstanding options, rights or warrants or upon the conversion of any outstanding securities issued by the Corporation convertible into Series I Preferred Stock.

Section 2. Dividends and Distributions.

(A) The holders of record of shares of Series I Preferred Stock shall be entitled to receive, if, as and when declared by the Board of Directors out of funds legally available for the purpose, quarterly cash dividends payable in arrears on the first day of January, April, July and October in each year, commencing on the first Quarterly Dividend Payment Date after in an amount per share equal to one-quarter of the total annual dividend of per share.

(B) Dividends due pursuant to paragraph (A) of this Section shall begin to accrue on outstanding shares of Series I Preferred Stock from the Quarterly Dividend Payment Date next preceding . Dividends accruing on outstanding shares of Series I Preferred Stock shall be cumulative.

Section 3. Certain Restrictions.

(A) Prior to , and after that date whenever dividends are in arrears, the Corporation shall not:

(i) declare or pay dividends, or make any other distributions, on any shares of stock ranking junior to the Series I Preferred Stock;

(ii) declare or pay dividends, or make any other distributions, on any shares of stock ranking on a parity with the Series I Preferred Stock, except ratably as provided herein;

(iii) redeem or purchase or otherwise acquire for consideration shares of stock ranking junior to the Series I Preferred Stock.

(B) The Corporation shall not permit any subsidiary to purchase or otherwise acquire for consideration any shares of stock of the Corporation unless permitted under paragraph (A).

Section 4. Voting Rights.

The holders of shares of Series I Preferred Stock shall have the following voting rights:

(A) Each share shall entitle the holder to votes equal to the number of shares of Common Stock into which it would be convertible.

(B) Holders of Series I Preferred Stock and Common Stock shall vote together as one class on all matters submitted to stockholders.

(C) Except as set forth herein, holders of Series I Preferred Stock shall have no special voting rights.

Section 5. Conversion.

(A) Conversion Privilege and Conversion Price. Each holder shall have the right, at his option, at any time or from time to time, to convert such share into fully paid and nonassessable shares of Common Stock.

The Implied Conversion Price shall be equal to shares of Common Stock for each in Original Liquidation Value per share.

(B) Manner of Exercise. The holder shall surrender the certificate or certificates, accompanied by written notice of election to convert.

(C) Issuance of Scrip in Lieu of Fractional Shares. No fractional shares shall be issued upon conversion. The Corporation shall issue scrip certificates in lieu of any fraction.

(D) Adjustment of Conversion Price. The Current Conversion Price shall be adjusted as provided in the following circumstances:

(i) issuance or sale of Common Stock for consideration less than the Current Conversion Price.

(ii)(1) grant of rights or options to subscribe for or purchase Common Stock or Convertible Securities.

(ii)(2) issue or sale of Convertible Securities.

(ii)(3) dividend or distribution payable in Common Stock or Convertible Securities.

(iv) stock split or combination.

(v) change in purchase price or conversion rate of rights, options, or Convertible Securities.

(vi) stock options granted to directors, officers or employees within the stated limits.

(vii) effective date of any new Implied Conversion Price.

(F) The Corporation shall at all times reserve and keep available out of the authorized Common Stock the full number of shares issuable upon conversion of all outstanding shares.

Section 6. Redemption of the Series I Preferred Stock.

(A) Redemption at the Corporation's Option. At any time on or after , the Corporation may redeem all or any portion of the Series I Preferred Stock then outstanding at a price per share equal to the Redemption Price plus Accumulated Dividends.

Redemption schedule:

On or after January 1, 1996:

January 1, 1997:

January 1, 1998:

January 1, 1999:

January 1, 2000:

January 1, 2001:

(B) Partial Redemption. If fewer than all shares are to be redeemed, the number of shares to be redeemed shall be determined by the Board of Directors.

(C) Notice of Redemption. Notice shall be given not less than fifteen nor more than sixty days prior to the Redemption Date.

(D) Dividends After Redemption Date. Shares called for redemption shall cease to accrue dividends from and after the Redemption Date.

Section 7. Required Shares.

Any shares purchased or otherwise acquired by the Corporation shall be retired and cancelled promptly after acquisition.

Section 8. Liquidation, Dissolution or Winding Up.

Upon any liquidation, dissolution or winding up of the Corporation, the holders of shares of Series I Preferred Stock shall be entitled to receive: per share plus accumulated dividends.

Written notice of any such liquidation, dissolution or winding up shall be given by mail not less than thirty days prior to the payment date stated therein.

Section 9. Consolidation, Merger, etc.

In the event of consolidation, merger, combination or other transaction, each share of Series I Preferred Stock shall be exchanged or changed into an amount equal to the amount received if converted to Common Stock immediately prior to such transaction.

Section 10. Restriction on Transfer

(A) Series I Preferred Stock and Common Stock issued upon conversion may not be transferred to a Prohibited Transferee owning more than 4.5% of the Corporation's stock.

(B) Transfers made in violation of paragraph (A) shall not be effective.

(C) The Corporation may demand transfer of Prohibited Stock and related distributions.

(D) Prohibited Stock shall be sold by the Corporation and proceeds remitted to the Prohibited Transferee as described.

(F) Proceeds and distributions shall be transferred to the Initial Transferor, subject to stated exceptions.

(G) The Board of Directors may waive application of this Section to a specific transaction.

(H) This Section shall expire thirty-seven months after the date of initial issuance of the Series I Preferred Stock.

Authorized Signature

Date

Enter text✕

What the Proposed Amendment to the Certificate of Incorporation Is

A Proposed Amendment to the Certificate of Incorporation is a formal written document that describes changes a corporation intends to make to its charter filed with a state Secretary of State. Typical amendments update authorized shares, par value, corporate name, registered agent, or purposes. The proposal records the specific revisions and the effective date, demonstrates board or shareholder approval where required, and serves as the basis for the official filing package submitted to the appropriate state filing office to change the corporation's public charter records.

Why Propose an Amendment and What It Achieves

Proposing an amendment clarifies corporate authority, enables capital structure changes, corrects errors, or aligns the charter with strategic needs. It creates a documented trail required for state filing and later corporate governance.

Why Propose an Amendment and What It Achieves

Who Prepares and Reviews the Proposed Amendment

After approval, the executed amendment is filed with the state and retained with corporate records to document the change.

  • Board members and officers: Review legal effect and authorize submission; coordinate board resolutions and minutes.
  • Corporate counsel: Draft language, confirm compliance with state law and bylaws, advise on shareholder notice requirements.
  • Registered agent or corporate secretary: Assemble filing package and ensure proper execution and submission to state authorities.

Core Elements Every Proposed Amendment Should Include

A professional amendment sets out precise changes and supporting approvals. Clear drafting reduces rejection risk and speeds processing by the Secretary of State.

Amendment Text

Exact revised charter language showing deletions and additions, including article and section references.

Effective Date

Specify when changes take effect; immediate or deferred to a stated MM/DD/YYYY.

Approval Statement

Statement confirming board and, if required, shareholder approval including meeting or written consent reference.

Filed By

Name and contact of the filing party or registered agent to receive state correspondence.

Signature Block

Authorized officer or secretary signature with printed name and title, and date of signature.

Filing Instructions

Indicate the filing method (online, mail, in-person), required attachments, and any state filing codes.

Quick Step-by-Step: Prepare, Approve, and File

Follow these sequential steps to produce a compliant amendment and submit it to the state filing office.

  • 01
    Draft amendment: Draft precise charter language to be changed.
  • 02
    Obtain approvals: Secure board and shareholder approval as required.
  • 03
    Execute documents: Have authorized officers sign and date the amendment.
  • 04
    File with state: Submit to the Secretary of State with required fees.

Filing Workflow Overview

A consistent workflow ensures required approvals, correct execution, and timely state filing.

  • Preparation: Assemble draft, resolutions, and exhibits.
  • Internal approvals: Record board/shareholder votes or written consents.
  • Execution: Authorized signers sign in ink or electronically where permitted.
  • Submission: File online or by mail with payment and confirmation.

Configure an Electronic Workflow for the Amendment

Set up fields and routing so signers and approvers receive the document in the correct order.

Field Configuration
Signature Required for authorized officer; date stamp enabled
Initials Optional for each page confirmation
Approval Role-based approval step for board chair or secretary
Routing Sequential order: preparer → approver → filer

Digital Signing and Submission Considerations

Preserve the signed PDF and the platform audit record with corporate minutes and the filed certificate for corporate records.

  • Authentication: Email link, SMS, or two-factor options
  • Audit Trail: Timestamp, IP, and action log included
  • File Formats: PDF/A or PDF accepted by state systems

Typical Timing and State Processing Expectations

Filing timelines vary by state and by processing method; check the Secretary of State for exact service levels and expedited options.

Board/shareholder notice:

Provide notice per bylaws; timing varies by corporate charter

Execution deadline:

Sign once approvals recorded; avoid backdating signatures

State filing window:

File promptly; processing ranges from same-day to several weeks

Expedited filing:

Many states offer paid expedited services

Record retention:

Keep filing receipt permanently with corporate records

Key Milestones From Proposal to Official Filing

Track these milestones to ensure governance compliance and timely state filing.

01

Draft Completed

Final text prepared and reviewed by counsel

02

Approvals Obtained

Board resolution and shareholder consent recorded

03

Document Executed

Authorized officer signs and dates the amendment

04

Filed with State

Submission and receipt of filing confirmation

Common Pitfalls to Avoid When Preparing an Amendment

  • Unclear amendment language that omits the exact article or fails to specify whether text is added or deleted, leading to state clerk requests for clarification.
  • Failing to obtain the necessary shareholder vote or written consent per the bylaws and state corporate law, which can render the filing defective.
  • Mismatched names or inconsistent entity details on the amendment, corporate minutes, and filing forms, which commonly triggers rejection.
  • Submitting the amendment without required attachments such as a board resolution, certificate fee, or signed officer affidavit can delay acceptance or cause rejection.

Risks and Consequences of Incorrect Amendments

Rejection: State may reject filing
Delay: Business actions may be postponed
Liability: Directors/officers risk governance disputes
Tax Impact: Changed share structure may affect tax reporting
Record Issues: Inaccurate public records can impede transactions
Restatement Needed: Costly re-filing or restatement may be required

Document Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Immutable timestamps and action logs
Authentication: Multi-factor options for signer identity
Certifications: SOC 2 Type II and ISO 27001 available
Regulatory: ESIGN and UETA compliance supported
HIPAA BAA: Business Associate Agreement available

How a Proposed Amendment Differs from a Restatement

Compare common charter update approaches so you can choose the correct filing type for the scope of change.

Criteria Proposed Amendment Restated Certificate
Purpose single-change consolidates many changes
Filing required
Shareholder approval often required often required
Typical use minor adjustments major reorganization

eSignature Vendor Pricing Snapshot for Document Workflows

Comparing core pricing and capability indicators helps choose a vendor for filing and signing corporate amendments.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Proposed Amendments

Answers to common procedural and technical questions help prevent delays and ensure correct filings.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users