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Frequently asked questions
How do you make a document that has an electronic signature?
How do you make this information that was not in a digital format a computer-readable document for the user? "
"So the question is not only how can you get to an individual from an individual, but how can you get to an individual with a group of individuals. How do you get from one location and say let's go to this location and say let's go to that location. How do you get from, you know, some of the more traditional forms of information that you are used to seeing in a document or other forms. The ability to do that in a digital medium has been a huge challenge. I think we've done it, but there's some work that we have to do on the security side of that. And of course, there's the question of how do you protect it from being read by people that you're not intending to be able to actually read it? "
When asked to describe what he means by a "user-centric" approach to security, Bensley responds that "you're still in a situation where you are still talking about a lot of the security that is done by individuals, but we've done a very good job of making it a user-centric process. You're not going to be able to create a document or something on your own that you can give to an individual. You can't just open and copy over and then give it to somebody else. You still have to do the work of the document being created in the first place and the work of the document being delivered in a secure manner."
How to insert an electronic signature in word?
The same as in any other document. We can't do it in a document, you just can't.
Q: Do we want a paper-based signature?
A: I'm talking about, do the signatures have to be in the same place in the document? If it had to be in the same place, you can't. You have to put a stamp on it and the same with an electronic signature. It needs to be in the same place.
Q: Why does this matter?
A: Because it shows that the electronic signature was created from a human to an electronic signature. It can be used for the signature of a person for a document when the person is not available. So if you have a business trip to another country and you go to a hotel. You want the signature, the electronic signature to look like the signature of the business trip, the person that went to the hotel is the business trip agent, or the person in the hotel. So that signature is the electronic signature for the business trip.
Q: Is it okay to use it for the signature of an organization instead of an individual?
A: Yes, and that's okay. You can use electronic signatures to represent your organization's position when you are representing that organization in a negotiation or for a legal matter. That's okay. We don't see the government as a company.
Q: How do you authenticate somebody's electronic signature?
A: We have a number of methods. We may just be able to see that somebody is an electronic signature. So if somebody puts his or her thumbprint on a document, and you can look into a compute...
What qualifies as an electronic signature?
An electronic signature must be:
(1) a mechanical, electronic, or digital signature that is issued by a person authorized or required by law to use such a signature; or
(2) a writing, recording, or other medium on which is recorded a digital signature; and
(3) a copy of this Code that is signed by a duly authorized employee of the Division, the Secretary, or the County Clerk under the direction or authority of the Division, the Secretary, or the County Clerk, and in which the person by whom it is signed certifies or records:
(A) the person's name, date of birth, and the address of the person; or
(B) the person's signature as a certified or recorded electronic signature or as a written or other medium recording a digital signature, as applicable.
(b) This Code does not apply to an electronic signature of a minor.
(c) If you have any questions, please contact the Division of Elections at (936) 633-7590.
(Source: 98-1356, eff. 7-16-14; 99-30, eff. 6-1-16 .)
325 ILCS 5 (325 ILCS 5)
Sec. "Electronic signature" defined. "Electronic signature" means any record or copy of which is signed with the use of a computer program or with the use of other electronic medium by one person upon behalf of another and, for purposes of this Code, any record or copy of an electronic signature signed by any person or the agent of any person may be received as legal evidence of any fact within the purview of this Code.
(Source: 98-1356, eff. 7-16-14; 99-30, eff. 6-1-16 .)
325 ILCS 5 (...
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