Edit Sign Word Now

Edit Sign Word Now

If you were to print a copy of your document, and ask a friend to proofread it, they'd probably mark the errors in red pen, and write any suggestions they had in the margins. Wouldn't it be easier if you could do that electronically? In Word, you can—using two features called Track Changes and Comments. I'm going to turn on track changes right now so I can show you what I mean. To do this, go to the Review tab… then click the Track Changes command. Now any changes I make to the document will appear as "markup," which is Word's answer to the traditional red pen. For example, when I delete text, it doesn't go away… it just gets crossed out. When I add more text, it gets underlined. This lets the owner of the document see what changes I've made before making them part of the final draft. You can also add comments in the margins by selecting the text you want to comment on… then clicking the New Comment command. In this example, it would be best to address the letter directly to the hiring authority, so that's what I'm going to suggest. When you're done, press the Esc key, or click anywhere outside the comment box to close it. So how does it work if you're on the other end of the document? Well, as the original author, it's up to you accept the changes to make them permanent, or reject them if you disagree. Take this change here. Just select it with your cursor… then go to Accept to keep it, or Reject to go back to your original text. You can even open the menus underneath the commands, and accept or reject all the changes in the document at once. I'm going to accept just this one change. To remove any comments, start by selecting the comment box… then go to the Delete command. If you have multiple comments, you can delete just the current one… or you can delete them all at once. At this point, you might find it helpful to view some of the markup off to the side instead of in the text itself. This should make the document a little easier to read. First, go to the Show Markup command… then Balloons. Now click Show Revisions in Balloons… and many of the changes will move to the right. If you want to hide all of the changes temporarily, take a look at the options in the menu here. Right now, what we're seeing is the final version of the document, but with all the changes and revisions still visible. Choose No Markup… and the markup will disappear, so we can see what the final draft might look like with all the changes in place. There's one thing to keep in mind, though (and this is very important): hiding the markup isn't the same as accepting all changes. You still need to accept or reject the changes in your document...