Sign Montana Banking Contract Now

Can i document type sign electrical services contract montana

i don't know how to do that uh so um today we're going to be recording this zoom webinar and we'll get started here and i'm patty cox i am with a government contracting advisor at the missoula p-tac office and i'm happy to i'm happy to have so many people join us for the state of montana procurement bureau webinar today i will be um putting up some screen uh my sharing my screen i would just remind everyone to stay muted unless you're while we're doing the webinar and also if you have questions you can raise your hand or you can type the question in the chat box and we'll be happy to answer those questions at the end uh i'm going to um okay let me pause for a moment i'm gonna try to send this link to someone hold on all right they're probably going to be a few people still coming in all right all right i i think we'll get started now and i'll we'll start the webinar i'm going to share my screen in a moment and we'll have a um time if you haven't done so already you can type your name and your business name in the chat so we have everyone signed in and then also make sure you're muted during the presentation and if you have questions we'll just take those at the end and you can type them in the chat box or use the controls to raise your hands and we can you can ask questions that way i'm patty cox i'm with the montana ptac and i'm happy uh to be here today um and to see everyone and uh that everyone from the state of montana procurement bureau that's helping out today with this great webinar i'm really happy about that and um one of um we're going to get started here i'm going to go ahead and share my screen just take me a second i'm uh i don't know that i've had enough coffee yet today so hold on all right now go back to these controls all right so um you already heard my name at least five times i'm patty cox and i'm going to go through this quick slideshow to tell you a little bit about ptac our program here in missoula is located at the sorry it's a little glitchy it keeps going to the end all right i'm gonna try something different well that is that's something all right well i think i'll just skip the slides today unless i might give it one more try okay that worked a little better can everyone see my slide natalie can you give me the thumbs up okay yep we can see it okay thanks so um our montana ptac is a program here statewide program and the missoula center is located at the university of montana as part of the accelerate montana team which provides a lot of great out-facing support economic development support to our communities and um we have uh centers all across the state um from billings to lewistown to missoula to hamilton and great falls and kalispell so you can find a ptac counselor close to your business and we'll be there to help you with your government contracting needs so the ptac can help you understand how the government buys products and services and can help you learn how to connect to the government customer we provide our services at no cost to the montana businesses and we're always providing a whole wide range of services such as teaching you how to do the market research to find opportunities helping you with hands-on technical assistance for vendor registrations and we can also review solicitations and help review your proposals and make sure everything's in order we also help many small businesses certify for any of the small business programs such as service disabled veteran-owned small business or women-owned small business we help you develop your government marketing plan and we'll cover all the topics from um federal contracting all the way to local and we um have a great we help all types of businesses and said since the government buys everything um there's usually an opportunity to sell what you your product or service to the government and one of the things we like to just remind businesses about is that the um the readiness factors um so it's you have to have capacity and focus for government contracting and um and you can take it one step at a time and that's why ptac is here to help we have a great website and we have news articles on there and also an events page will when we have all different trainings coming up over the year you'll be you could find those on our website you can also sign up for our quarterly newsletter there as well and i think that's all i have to say about ptac and so um let me stop the screen share and um i'd like to introduce uh natalie petersey she's with the state of montana and she is a procuring procurement training specialist natalie has been great to provide the support for these webinars and also provide support to all our ptac clients we often work and collaborate with the state of montana procurement bureau and so i'd like to welcome natalie thank you hi everybody i am juggling remote learning uh with my two kids with this um presentation and i'm sure it's going to go perfectly i don't know if any of the rest of you are in that situation but anyway good morning this is our final ptac webinar of the fall we've done this five or six times and um every time i learn something else i think and so hopefully you will too this presentation is about contracting with the state of montana which i bet you guys are all interested in doing and um my name is natalie petersey i'm a state procurement bureau training specialist and also from my bureau i have um lisa though do who is an e-procurement specialist she's gonna go through um our electronic procurement system and i've got rhonda grady on the line who is um a contracts officer to answer any really detailed questions i've also got colby manderlay who's a procurement supervisor over at the department of transportation and i'm pretty sure i saw maggie metzger sign in she's a business development specialist he's going to talk about some special programs there i'm going to talk a little bit about what procurement techniques are at work here and how and then what goods and services the state of montana is looking to who buys what some specifics of contracting with the montana department of transportation the dba and sbe programs and then we're going to look into our emac system which is electronic montana acquisition and contract system where you can find bids and proposals how you can register as a vendor and how you can respond to things i'll share some resources i'll share these slides and i'll share a handout and we are we will also be here to answer your questions if you can save them to the end or type them into the chat so some important things for you guys to know about this how the state goes about doing business is that we have agency purchasing thresholds so the purchases of any um item that is 5 000 or less is considered a small purchase and you know the agency can do that directly from the vendor or buy a good directly sort of at our discretion purchases of services above 5000 and below 25 000 are called limited solicitations and an agency must may purchase the service using kind of an informal process it still needs to be documented but it could be three written or oral quotes so an agency can go look out and do kind of an informal market research for services and the same thing is true for goods when purchases of services goes over 25 000 or purchases of goods goes over fifty thousand dollars agencies must use a formal competitive procurement method to purchase that service so the formal procurement methods formal solicitations first one is invitation for bid that's easy the lowest bidder wins okay when an agency knows precisely what supplies or services services that wishes to purchase the award is based on the lowest cost request for proposal is a little more complicated rfp that's used when an agency needs to consider different factors in addition to cost and so then the award is based on evaluation of different criteria um like responses staff qualifications experience methods and costs and then we have a sole source and that's used by an agency when there's no equivalent good or service the compatibility of current goods or services is the paramount consideration or there's only one source available so the example i keep giving is bureau chief over at agriculture was telling me she had a sole source purchase of a specific piece of equipment that fit on a specific truck that they had that was used to recycle contaminated herbicide and pesticide containers it cleaned them and turned them into these little um pieces that people could line that could be used to line um the beds of gullies and ditches and stuff to stop erosion so that's an idea that's an example of something very unique commonly purchased items we see vehicles and heavy equipment office supplies office furniture maintenance and janitorial products computer equipment clothing fuel and propane and then the services you see commonly it services janitorial services weed spraying and fertilization tree thinning auditing environmental services marketing services wireless communication services so where to find bids and proposals you can go to bids.mt.gov and we will also walk you through this process at the end of the presentation so don't worry i'm going to introduce coleman manderlay he's the purchasing supervisor at the montana department of transportation and he'll give you a real clear idea of how they do things in their neck of the woods well good morning everyone um so i like to preface uh this presentation um with just a quick intro and overview of mdt um so of course when you when you think of mdt you probably think of you know snow plows and road construction but we're much more than that we work with a variety of vendors and we have a lot of diverse needs so we definitely appreciate the opportunity to speak about who we are and what we do mdt's mission is to serve the public by providing a transportation system and services that emphasize quality safety cost effectiveness economic vitality and sensitivity to the environment and we achieve this with nearly 2200 employees which include among others transportation planners historians chemists fiscal specialists mechanics motor carrier enforcement officers of course those snow plow drivers and engineers our responsibilities include road and bridge design and construction highway maintenance motor fuel tax collection and enforcement materials design and testing public transportation rail programs general aviation airport planning and again that impending winter road maintenance um so you know in addition to typical highway infrastructure mdt owns and operates uh 15 airports we own one railroad and we minister federal funds for 36 of montana's 40 general public transit providers and then additionally we own and operate 35 rest areas throughout the state most of which we procured caretaker services for so as you can see we have a lot of needs and we rely on the vendor community to help us achieve that our mission so thank you for being here so um right here we've got a list of uh three main areas at mdt that are responsible for bidding and contracting so these three fall under different statutes with different bidding and contracting requirements the engineering construction contracting bureau is responsible for letting all highway construction and reconstruction projects these include design build projects where both the design and construction phases of a project are solicited together other unique contracting methods include cmgc or construction manager general contractor where the contractor is hired very early in the system the design and cost estimating stages and then they also use job order contracts similar to timing materials where the contractor will bid on items they will supply the consultant design bureau is responsible for procuring the professional services of engineers architects and surveyors so these this would include soliciting for the design of road construction projects and then finally my section the procurement services section is responsible for the procurement of all goods and services that do not fall under the other two areas so we issue a variety of contracts for services and commodities including some commodity contracts for statewide purchases at mdt each division and field office completes their own limited solicitations so they'll gather quotes from vendors and then submit their documentation to my office for the issuance of a purchase order or contract and then my office completes all those formal solicitations that natalie mentioned so ifbs rfps sole sources those those other items are completed locally at my office and i do like to to mention that because limited solicitations are completed by the division and field offices um vendors that are interested in those opportunities um it's important that you reach out to me or this specific area and make them aware of this those services or those products that you provide and and really how you can help us um you know put on your sales cap if you will so that um you know you're you're um on our vendor lists locally and um you know we have an understanding of you know how how you might be able to to provide a product or a service solve a problem for us when we are doing those limited solicitations locally so uh here's a list of you know some commonly purchased items at mdt that are in addition to many of those items that natalie just mentioned so traffic line paint glass beads road oil aggregates crack fillers various winter maintenance materials salts and de-icers and patching materials and sanding materials guard rail items mower blades cutting edges for those plows shop supplies equipment vehicle parts lab equipment survey equipment transit vehicles traffic signals poles and arms just a variety of items and then the next slide lists just some commonly purchased services so maintenance and state funded construction projects such as chip seals overlays epoxy painting those rest area caretaker services i mentioned janitorial services for offices throughout the state research projects facility repairs equipment repairs aircraft repair and maintenance we do we do own a few airplanes demolition projects training and then engineering contracts as i mentioned through the consultant design bureau and those highway construction projects through the construction contracting bureau and then in addition um you know we just have a variety of you know smaller as needed services whether it's you know again vehicle repairs or septic pumping or environmental services um we just have a you know a whole host of of needs and then the next slide is a good is a screenshot of our mdt doing business web page so this is mdt.mt.gov business and we have links to all of the mentioned contracting and bidding areas at mdt so the alternative contracting those are those design build projects links to upcoming projects as well as currently advertised projects and the the civil rights link includes uh some dbe information and sbe information the contracting and bidding for highway construction projects we will drill down on this page in just a moment the design consulting are those professional services solicitations that i mentioned those are located here and we also do post those to emacs and then the supply and service vendors includes information on general bidding guidelines uh and links to emacs for for current solicitations for all those other items that are done through through my shop and then all of these links include contact information including the ability to request a notification of of solicitations or lettings and then on the next slide if we drill down into the mdt highway construction projects on this page includes good information for contractors including both primes and subs so the left section in yellow includes important announcements and projects they are looking to highlight and then uh upcoming projects and preliminary packages are listed in the next section um this includes the letting schedule typically there are one to two lettings per month and an average of 18 per year and then the next section includes current invitations for bid and related information um this also includes the plan holders list which allows a contractor or subcontractor the ability to see what subcontractors or what contractors have polled plans for a specifi project which can be a resource for a sub looking to be proactive and provide contractors a bit early in the process so for example maybe a project requires some fencing or tree clearing and a subcontractor that provides those services could reach out to bidding primes to provide their subcontract bids this also includes a contractor list where you can search for registered contractors and contact information and then similar to our emacs system there's a q a forum where all questions and answers are are posted for for current lettings and if you register using the contact information on this page you will receive notification of those bid lettings and then the the right column includes some good historical information on previous awards so if you are interested in further information on highway construction please contact me after the presentation appreciate your time thank you i'll be available for any other questions at the end of the presentation and up next i believe we have maggie to discuss the dbe and sbe programs hi and this is actually shannon hahn not maggie and i'm going to talk to you a little about a bit about the dbe and the sbe programs so the dbe program is basically the disadvantaged business enterprise program and what that does is certify small women-owned and minority-owned businesses in the state of montana the sbe program is a program that is basically for a husband and wife team or two white males that are 50 50 percent owned so the disadvantaged business enterprise program you have to be 51.49 so if you're a husband and wife the woman has to be 51 percent owner and control the day-to-day operations and in the sbe program it can be 50-50 so that's basically the difference between the two the dbe program is a federally mandated program with federally funds the sbe program is federally mandated program but with state funds so the difference between the two is basically federal and state funds both the programs mimic each other in that they have the same criteria so for each program we offer free training throughout the state and on the seven reservations we also offer a directory for anybody that's certified so we are the only small business directory in the state of montana so if you want to be recognized as a small business or a minority or a woman-owned business we are the only certifying agency in the state we not only certify highway related businesses but we also certify any small businesses interested in getting certified so that's huge because we're different in the fact that a lot of states so the dbe program is in all 50 states but not all 50 states certify businesses that are not high relate highway related and a lot of the states contract out the dbe program to a subcontractor to do the certification we do it in-house we meet with you face-to-face and like i said we cover the entire state of montana our program is unique in another way than the other 50 states is that we have a reimbursement program so if you're highway related it would be huge for you to be certified because we have a program that gives reimbursements up to thirty five hundred dollars and what that means is it's not a grant which a lot of people get that confused about it is a reimbursement program and the reimbursement program basically what happens is if you go to let's say that you go down to a training for concrete world in vegas we pay for your entrance fee to the conference we pay for your hotel depending on if you drive down or fly down we pay for mileage and we also pay for your flight so for a lot of people training is obsolete because it's something that they can't afford as a small business so we like to try to help the small businesses as much as we can and we are the only state with a reimbursement program most of the other states use the funding for the program at stealth instead of giving back to the small businesses so our program like i said is unique program and we are there are three of us that run the program and we do it right here in house so once you do complete all your paperwork our turnaround time is about two weeks for certification so it's well worth your time and energy next slide if there's another next slide so right here this shows our web page site which is mdt.mt.gov backslash business backslash contracting back slash civil back backslash business holy buckets i don't know how you'd remember that but anyways on here you can see that we have tabs below small business enterprise that is if you're not a woman or a minority but you're a small business looking to get certified next tab is the dbe tab now these tabs tell you exactly what the program is all about plus it has the certification paperwork that you'd need to fill out so we're still old school you have to download it and then fill it out by hand and then either email it to us or mail it to us we have a business resource tab and basically it tells you all about the other businesses that are out there that help you like the small business development centers that we work very closely with the doing business tab is basically our directory like i said once again we're the only small business directory in the state of montana so if large crimes come into the state and they're looking for small women owned minority owned or small businesses to fulfill their internal percentages that they need to meet this is the only directory in the state we also have a quote request system so what that does is primes go in and they put in their quotes and ask for requests from all the small businesses so you only get those if you're in our directory we also have a prompt payment law that requires that primes pay subcontractors within seven days that we are currently revising but we enforce that law to help small businesses get paid in a timely manner um the next tab is program information it's basically questions and answers and then we have an event calendar of our upcoming it says 2018 events wow we're gonna have to get that updated uh of our events that are going on next slide so this is all about emac so i'm guess i'm done and i want to thank you for giving me the time to explain all about our program and i will be around later for questions and answers also thanks it looks like there is a question um someone says how do you become certified so you become certified by filling out the application so once again if you're a minority or woman-owned business you go to the dbe tab and you download the application and the application on the last page it has a page that everything all the documents that you need to attach to your your application after you fill out the application you uh submit that application and all the applying paperwork the applicable paper work after that and you just mail it to us or email it to us is there a cost no there's no cost we're a hundred percent free in everything that we do does this apply for service disabled veterans um we do not have a veteran program but it is considered if your uh disabled and you can you're considered disadvantaged so each application is looked at in a different way so for instance we have a gentleman that is white and he is paralyzed to from the waist down and he owns a heavy equipment company so does he is he disadvantaged because he's paralyzed with the heavy equipment operation so yes he is some people the disadvantage just kind of depends on the business that you're in so if you can prove that you've been discriminated against in any way shape or form then yes you're eligible for the program but not specifically because you're a veteran well thank you you're welcome oh my goodness hunt it over to lisa ledoux our e-procurement specialist to enlighten us about emacs oh there looks like there's one more question i have my own business with just me as an employee do i qualify yeah we're we're you can just be yourself and be you're considered a small business you don't have to have employees to be considered a small business so any business um and of course in montana the percentage of small businesses is usually about 10 employees and that's a mini small business and that's what basically we deal with so yes you're considered a small business and yes you're eligible thanks all right so i guess i will jump in here my name's lisa ladue and i am with the c procurement um office and the emacs unit and i usually work the help desk and do various other projects so if you call in um it's either myself or justin harris who's really great he is there to help and then we also have a new person starting and her name is katie oppar so she'll be on the help desk as well so if you hear her um she is great as well so i am going to try to share my screen here [Music] hold on okay so here um so what i'll kind of be going over is one where to find um different solicitation or events um also where you as a vendor um what resources um that you can use and this is just for you know the state procurement website and the state program emacs so and then i'll also kind of do a high level overview of how to register i'm not going to go through all the details but i'm just going to point out a few things just to keep in mind to make sure that you're doing so you can get registered and you don't have any hiccups so the first thing here as you can see this is the state procurement website so here um we have a lot of different resources for you guys under vendor resources there are a few different items so i'll just kind of go one by one here so the agency procurement contact so kind of like colby was saying with mdt if you are if they're doing a limited solicitation and you know that you can provide a service potentially but you just don't have that contact information you can come here and whatever agency that you're looking to potentially work with or you know if you know that there's something all of their agency procurement officers are going to be listed here so we'll just kind of go down to department of transportation and so you can see here colby's information is right here so you can always just send them a quick email give them a call if you know you provide a service that they may be able to use so this is a really good resource if you're looking to kind of just reach out and let the agencies know that you're out there another tab is the contracts awarded so these will show so let's say you had submitted a bid and you're wondering um okay so this last month so september who was awarded those contracts and you can click on either the pdf or excel and it'll show you what contracts were awarded another resource is emacs so if you have any questions on how to register um and how to submit a bid and things like that um we do have a separate emacs resource page and there's two different tabs so you as the vendor would it just defaults to this one you can click under the little we call them accordions and you can see all the different information that you can select and it'll provide you additional information on how to register or even how to submit a bid so if you have any questions you can kind of use this as a guide but of course you can always give us a call and we're here to help you on that and this is one spot too that you can find the link to the vendor portal so this is where you're going to start the registration process and also to to respond to different events or solicitations that are out there for the state and then there's just a couple other different resources here this kind of talks about you know the dbe that mdt uh puts on so it has a link there and just a few other items on there if you want to read through that another great tool for you guys as a vendor to kind of see what is coming up for different solicitation or bids we do a quarterly procurement forecast so every agency the majority of agencies if they are going to be putting out solicitation for um usually it's over twenty five thousand dollars um it's going to be listed here so we collect all those that are potentially going to be out for bid so you guys can take a look at that um within the next few months so i just posted the most current one so that's a really good resource for you guys to kind of see and keep an eye out for potential future solicitations with the state and then another thing too is if you are in the rfp process so that's the evaluation process if you want to be a part of the public meeting so that evaluation process is open to the public now it's a little trickier because it's everything is online so we do either a zoom or teams meeting so just make sure you need to get those programs to have that well if you don't need it but this allows you to see when these are going to occur so you can contact that person and get that meeting and meeting information so this is kind of a good opportunity for you guys to see how that works too and of course we do have a link to ptac because they are a great partner that we work with so um that just kind of provides you additional information for them and then the last is the vendor portal um a registration so again this is where you are going to find that link and it also kind of gives you a couple um descriptions on what the difference is between profile one and profile two so you may hear that terminology and this just kind of delineates the difference between the two so profile one is when you just go in to register on your own it's just the basic information like your contact information and what your business does profile two is usually what we want you guys to be in when you guys get a contract with the state of montana it just provides us additional information such as your payment information and tax information so like your w9 we want you to upload that and as always if let's say you have registered with us and you don't remember what you know the email that you used or your password jaeger or cyquest is our customer partner and they would be the ones to reset your password and things for you fortunately we can't do it in our office so you just contact the customer support and make sure you mention that you're working on the montana portal and they can help you out so from here what we're going to do is so when you are going to the vendor portal you are going to come to this main page and this is what it will look like so what the first thing you're going to do is just type in your email and make sure it's an email that is either you know associated with your business and that you can get access to i know that's silly to mention but sometimes it happens and so on this one you can see okay this is already registered so i'm just going to go ahead and you can put your password in but let's say i haven't registered before so what it'll do it'll say hey doesn't look like you have an account so you're going to want to create an account and so it'll actually go through step-by-step instructions so sorry about this technical difficulties here okay so from there you're going to click that continue with registration and it'll take you to the create account so the one thing i just want to point out for this is just make sure that anything with the star you fill in the text id and duns number you don't necessarily have to worry about that just make sure you enter in everything and change your time zone enter confirm your email create your password and they do have a security question feature on this so just choose whichever one that you would like and create an answer to that and just check the box and then of course confirm you're not a robot and it'll create an account for you so at this point you are going to get an email and from that email is how you're going to continue your registration so this is what the email will look like it is from montana acquisition contract system emacs so it's not junk mail so if it does go to your junk mail make sure you check that and what you're going to do is you're going to click the link that says complete your registration and of course technology is a little slow all right so ultimately it'll take you to um the same page so you're just going to enter in your password and then it'll log you into your account so when you first get in there it's going to provide you with a little welcome message um if you have any troubles or if you like to have step-by-step guides you just click here and it'll provide you with a pdf for a step-by-step guide but what you'll do essentially is just walk through each of these tabs here company overview business details and just again anything with a star make sure that you submit a response to those so in this case um this profile or this registration is considered a profile two and how you know the difference is that it's going to require your tax number so when you're in profile one or if you're just starting out getting registered it's not going to ask you for this so don't panic if you're if you go in to register and you don't see this that's okay just fill out all the information that's needed with the stars and if you're not sure on something the great feature about this is it has a little question mark and it'll provide you additional details on that so one thing um i do want to point out on this page too is if you do enter in your tax number do not put a dash in there it will create an issue and it won't once you go forward so just remember tax ids you do have to enter that in no dashes and then like i said just kind of go through each of these tabs and under the business details this is where you're going to put what we call a commodity code that best or as closely represents your business so a lot of these are really broad as you can see here this is building and construction lease rental so a lot of them may not seem like it'll fit so just kind of put a couple different commodity codes that you feel fit your business the best again if you have any questions on that you can always call the emacs help desk and we can help you kind of navigate and choose which one that best suits your business and so on this one this essentially allows the system to send you out notifications of upcoming potential bids that are out there with the state of montana so when we create or the agencies create their events or solicitations they choose commodity codes that that solicitation is related to so if a solicitation goes out and they include this building and construction code you're going to get an email or notification um letting you know that there's this event or solicitation out there so that's why the importance to have this on here that's why that's there addresses you want to make sure that you have at least a fulfillment and physical address entered in if again you are in profile if you're requested to register as profile 2 there's just this additional remittance address that is needed and ultimately how to get those specific address types you need to click on add address and down here there's check boxes so you want to make sure that you know let's say if you didn't have remittance you want to make sure that's checked and you go through this little four step wizard to add an address and then under contacts very similar so when you enter in one thing i'll point out is your sales contact so again this kind of works as the addresses if the system won't let you proceed forward you have to come down here to add contact and specifically select sale fulfillment remittance and of course you can only do one at a time and just to point out the sales contact that is the person who will be getting those emails to let them know that there is an event for solicitation that has been posted so you want to make sure whoever has the sales contact type or the corporate contact type is the person that needs to receive those and again you can always come in and update those if needed but usually addresses and contacts is where a lot of people get hung up on because they forget to or it's not quite intuitive you have to come in and specifically select the type locations those are usually automatically added when you're doing the addresses so you don't necessarily have to worry about this if you have like multiple fulfillment centers just think of amazon this is where you would add all those extra locations so diversity um this is where you know like sharon was talking about if you qualify for a small business or disadvantaged business enterprise this is where you would indicate that but if you know you don't qualify you can click on this or you can just decline to answer it's it's not a big deal you can just decline an answer to move forward but you have to choose one of those two in order to move forward so um again these next two this is only if you have been requested to register for profile 2 and received an invitation to do so payment information you can add a paper check so basically you'll just get a check in the mail or direct deposit so if you do end up doing direct deposit we would like you to upload a copy of avoided check or if your bank has a specific form upload that and for tax information this is where you're going to upload your w-9 assigned copy so you want to make sure that it is signed and you just save your progress and once you are done and your profile is registered in the next time you log in you're going to see this page so now i'll kind of start going into how to submit um a bid or how do i you know what's the step steps for that so after you're registered usually here under sourcing events you're not going to have these events showing when that you can see events showing here it's the ones that you have already went into to take a look at so it's kind of nice so if you went into like three of them and you kind of want to see which ones you went into they'll always pop up here so you can go back and either respond to that event or continue your response if you had to stop um for some reason so there's two different ways that you can access the different opportunities so like natalie mentioned there's that bids.mt.gov here's a link to it from this page so you can access it from your vendor portal and it'll show you all of the different ones that are currently open and what essentially you want to do is you want to click to respond now or if you want to see just like a very brief detail of what's kind of what they're asking for and the questions that they're asking you can click the pdf now remember it's not a detailed description of what's going on with this event so just note that and another great thing that i want to point out here is it's always going to provide you with our single point of contact so this gentleman brett if you have any questions he's the person that you're going to want to contact so let's say i want to fit on this one so i'm going to click on respond now so it's going to take you into that specific event or solicitation so here a couple things that i want to point out is up here you're always going to see the status of the event so it's open and wow i have 28 000 days to complete this response perfect that's plenty of time right and then here you want to pay close attention to the time most of the events or solicitations they close at 2 p.m on that day so if you are 5 minutes to 2 and you're having issues chances are you're probably not going to have enough time to submit it so make sure you give yourself plenty of time in order to respond to an event so the next thing under the summary is you need to set your intent to bid so now on this you don't have to set it if you want to take a look at the questions so you can just go past that and you can kind of see here okay i have to look at this attachment and here are the different policies so you can click on that and it'll download for you so you can read through them and then also with the questions so you can see the questions that they're going to ask you can't respond to it at this point but you can kind of see and review the bid or the event prior to actually declaring what your intent is but the great thing about our system is that if you say yeah i do want to bid but you change your mind if you come over here underneath the title there's this intent to bid and it says not set and a little pencil you can click here and you can change what your intent is so if you had it on i do intend to bid but you're like oh man no i don't want to bid on this you can come back and say no bid so that's a really great feature just to point that out for you guys so um so once you click on that it's going to tell you um so i want to bid on this this is going to tell you before you can proceed forward you have to go to the prerequisites to proceed and answer the questions so you can either click here or you can use this navigation pane right here so ultimately what you want to do is you know you download it you read it and you certify that you've read it and you understand and then you hit your save progress same thing if you answer those it'll go forward and let's say you have additional documents or if you have like a product list or something like that under supplier attachments that is where you're going to add that um and you're just going to use it on most of these there's going to be like a little wizard to kind of walk you through everything so it's pretty intuitive but again at any point if you have any questions you can contact us at emacs so here you can upload different files and this is where you can add as many attachments as you need to review and submit this is where it's going to kind of give you a summary to make sure that okay got everything done you got everything added you're good to go and you certify that this is all good to go so you have submitted your response you're good to go on this um but let's say you know a couple days later you're like oh man you know i have a couple questions on that i'm not sure if i did something right one you can go here and contact the single point of contact that we have or if you think that you know other people may have that question you can go to the q a board so here you can see all the questions that have been posted and the answers on this tab these will be the questions that you have asked so you'll be able to see those there and how you ask a question is up here is this little button and if you don't see that button up there it means that the q a board has closed so you can't ask any questions via the q a board usually we'll uh redirect you to again that single point of contact um to ask questions but for the most part if if the q a board is still open the single point of contact will probably direct you there to let you know that and if you again have any troubles just call us and we can walk you through that but ultimately that is how you submit your response um and there's a lot of different so each solicitation will be different some will require line items some won't just like that one that one was super simple and easy and at any point in time if you have submitted your response and the event hasn't closed you can click on view your submitted response you can go back in here and you can add attachments and you know update anything that you wish on that [Music] and another um way i did mention i'm going to backtrack here another way you can see the different opportunities is under here under public events you can click on this number so i see i have nine open events that could potentially you know i would want to bid on and it's going to take you right back to that same bid site and on this page this is the home page it's just going to show you our contact information so this is for our help desk and if you need to change anything in your profile it's going to be right here so quick links to common tasks and you can come back in and edit that other than that uh if you have any questions that's all i was going to go over today it looks like there aren't any questions is there a mechanism in the individual emacs biz proposals to express interest as a subcontractor um no so really the only um you would have to contact the agency to really say hey you know i provide this service but also too one thing is if you are registered in our emacs system sometimes um the person who is creating the event may jump in our system to see what vendors are out there that do like a certain type of business but there isn't a specific thing like you're talking about thank you and then is there required paperwork to procure a contract with the state like work comp exemption general and professional liability registered with sos etc good question so that is going to be dependent on each contract so most of the time you're going to want to have commercial general liability workers compensation or that exemption so really they'll just request like a certificate of insurance for that commercial general liability auto professional liability if you're into i.t cyber security and things like that so it just depends on the contract but we usually do ask for those yeah and i'm sure rhonda can probably chime in if she needs to and then can you touch on term contracts and cooperative purchasing ooh so my general knowledge i don't have a deep knowledge of that so cooperative purchasing and term contract so these are contracts where different government agencies um so like city agencies can utilize these contracts so like for it is a huge one so we have what we call a master i.t contract so the government agencies can see if a vendor is listed on there and potentially create a i don't know what i don't know like a subcontract um in order to use that so you don't have to go through like a formal solicitation process um and again that always will be dependent so tia snyder and amanda henrich they're cooperative purchasing contract officers um they definitely have a lot more information on that and if you want to be on one of those lists like the ip list i don't know how often they put that out to let people know let vendors know that you can essentially submit um you know that you're a contractor that would like to work with the state for it so that's kind of the general idea of the cooperative contracts and another main thing is so for the state we do have what we call exclusive contracts so like for office supplies and things like that we work with specific vendors um that provide us the best prices for the market so that's my general very limited understanding of the cooperative term contracts does that help i think that was a good explanation okay i also have a short video i can share if you need more information and we can put you in touch with the right people like lisa said um please keep asking questions i just am adding um the slides to the chat box so you can download them and i'll also add a resources player with all the links and fun stuff oh so leah i think you said for work comp exemption can you use an email from dli sitting or exempt or do you have to have the certification we do want to have that certification so just a copy you can email it to the contract officer just a copy of that certification any other questions on registering or well i just want to thank everybody from the state procurement bureau and make sure you reach out if you need us great thank you natalie and lisa and colby and everyone that helped participate in this um webinar um we are going to post uh the uh recording at our youtube channel that's the one for the ptac and um if you haven't done so already can you type your name and your business name in the chat and um that way we have know that everyone that attended and that really helps us out for our um reporting that we do for all our trainings and the other i i was going to i'm going to try to grab the link to the youtube channel we do have some other um videos posted there of other webinars as well that are free to watch so i'm going to copy that and let me just put that in the chat if people want to have that i think that should work and if there's no more questions i just think that's great that everybody could come thanks everyone [Music] thank you thanks for coming susan nice to meet you nice to meet you too thank you for the training today it was great oh you're welcome stacy nice to meet you thanks for coming gabriel good to see everyone thanks durant i'm all done so oh you