Enjoy Streamlined eSignature Workflows: Add Signature in Outlook 365 Online

Quick guide on how to add signature in Outlook 365 online

Every business needs signatures, and every business wants to enhance the process of gathering them. Get professional document managing with airSlate SignNow. You can add signature in Outlook 365 online, create fillable web templates, configure eSignature invites, send signing links, work together in teams, and more. Discover ways to improve the collecting of signatures electronically.

Follow the steps below to add signature in Outlook 365 online within a few minutes:

1. Launch your browser and access signnow.com.
2. Sign up for a free trial run or log in utilizing your email or Google/Facebook credentials.
3. Click on User Avatar -> My Account at the top-right area of the page.
4. Modify your User Profile by adding personal data and altering settings.
5. Make and manage your Default Signature(s).
6. Get back to the dashboard page.
7. Hover over the Upload and Create button and select the appropriate option.
8. Click the Prepare and Send option next to the document's name.
9. Type the email address and name of all signers in the pop-up screen that opens.
10. Use the Start adding fields menu to proceed to modify document and self sign them.
11. Click SAVE AND INVITE when you're done.
12. Continue to customize your eSignature workflow employing extra features.

It can't get any easier to add signature in Outlook 365 online than that. Also, you can install the free airSlate SignNow app to the mobile device and access your profile wherever you are without being tied to your desktop computer or office. Go digital and begin signing contracts online.

What is the add signature in outlook 365 online

The add signature feature in Outlook 365 online allows users to create and insert a personalized signature at the end of their email messages. This signature can include text, images, and links, providing a professional touch to communications. Users can customize their signature to reflect their identity or brand, making it an essential tool for effective email correspondence.

How to use the add signature in outlook 365 online

To use the add signature feature in Outlook 365 online, follow these steps:

• Log in to your Outlook 365 account.
• Click on the gear icon in the upper right corner to access settings.
• Select "View all Outlook settings" at the bottom of the settings panel.
• Navigate to the "Mail" section and then click on "Compose and reply."
• In the "Email signature" box, create your signature using the formatting options available.
• Choose whether to automatically include your signature on new messages and replies/forwards.
• Click "Save" to apply your changes.

Steps to complete the add signature in outlook 365 online

Completing the add signature process in Outlook 365 online involves several straightforward steps:

• Access your Outlook 365 account and go to settings.
• Locate the "Mail" section and select "Compose and reply."
• Enter your desired signature in the designated field, utilizing formatting tools as needed.
• Decide on the inclusion of the signature in new emails and replies.
• Save your signature settings to finalize the process.

Legal use of the add signature in outlook 365 online

The use of signatures in Outlook 365 online is legally recognized, provided they meet specific criteria. An electronic signature can be considered valid under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA) in the United States. Users should ensure their signatures are created with intent and consent to maintain legal integrity.

Security & Compliance Guidelines

When using the add signature feature in Outlook 365 online, it is essential to adhere to security and compliance guidelines. Ensure that your signature does not contain sensitive information that could be exploited. Regularly update your email settings and review your signature for any outdated information. Additionally, be aware of your organization's policies regarding email signatures to maintain compliance.

Sending & Signing Methods (Web / Mobile / App)

Outlook 365 online supports various methods for sending and signing emails with your signature. Users can access their accounts via web browsers, mobile devices, or the Outlook app. Regardless of the method, the signature will automatically be included in emails based on the settings configured. This flexibility ensures that users can maintain a consistent professional appearance across all platforms.