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Add Accounts Receivable Purchase Agreement signatory

hello today we're going to talk about windward system 5 and the accounts receivable module i like to think of ar as the art of getting paid so today we're going to walk through the creation of an ar sale we're going to run a statement and show what type of information from the transaction can make its way onto the statement and how you can get that information out to a customer clearly and efficiently so that you get paid on time let's start with the creation of an invoice i'm gonna hit new sale and i think it's worth pointing out this is an invoice type w a work order a work order will not hit ar but once a product leaves your business or gets delivered of course you would then flip that to a receivable and it'll impact the customer record as far as the value of that ticket what i'm going to do instead of just assigning smith construction i'm actually going to go to the bottom and do a quick sneak peek of our jobs and projects functionality i've assigned job 3 which is hillside development and what that does of course especially if you're doing ar for builders or designers is that it's going to track the project that they're working on so smith construction is the bill to hillside development that job data contains ship to and po information that will make its way onto the invoice which subsequently makes its way onto the statement and helps you get paid so if i get into the invoice here the bill 2 is smith construction the ship to is now this hillside estates address and if i go to the invoice tab it's actually auto filled the po number in this example the builder just wanted to use the word hillside as the po because this demo is not about inventory i'm going to just add some items to this quickly simple invoice 54. at this point i will make mention of the topaz signature pads that is one input device that can be really helpful for accounts receivable if it is one of the workers from the hillside development you might want that employee to sign off on receiving this product and of course the capture of that signature will then carry through to this invoice and subsequently the statement which will help the ap clerk at your customer really reconcile what this invoice was for who signed off on it and ensure that you get paid on i'm going to flip this work order now to an accounts receivable this will remove the inventory from stock and now bill that 54. to the smith construction record you can print a receipt at this point the receipts can look and feel however you like i don't have a lot of logo and design put into this one but you can see that the part numbers are on there the taxation information and more importantly there's some terms at the bottom regarding the transaction itself and if you were using the signature pad this information would make its way here so now it's the end of the month and it's time to go get your statements ready i'm going to go into accounts receivable and hit ar reports statements this is an important part of the process because you have some filters here to make life easier for yourself and your customers in this example i'm not going to change a lot of the settings but i am going to print the invoice summary and the part summary this is especially important when you have big jobs going on and really detailed accounts payable clerks at your at your customer businesses who want to know what exactly what was bought this is now showing us that we have one customer with an ar balance smith construction the total is 665. there's a couple transactions that are on that customer statement and we're going to go and print this notice here there's the email all statements with email addresses and then print remainder as far as the statement itself you can see we've got the customer's name we've got the balances forward new purchases you've got the two invoices here the 54 one we just did you can see that the word hillside has made its way onto the statement both of these invoices were regarding the same project and at the bottom you've got your current 30 60 and 90. what i'll point out if i hit next page because of that checkbox at the beginning i've chosen to reprint the invoices and send alongside so if you're emailing this is especially practical because you don't have to waste a bunch of paper but this will include the two invoices as backup evidence and that signature capture would appear there is also a quick summary of all the parts if you wanted to put all the invoices on a simple report so this is a bit of an excessive statement there's a lot of information here but it does give you an idea of what type of info you can communicate and i will point out the statement is designable you can you can have your terms on here you can change the look and feel of these and really get that information communicated clearly so you get paid on time now of course the other part of this equation is once you send the statement out how do you get paid and i think there's a few different uh tools and options both within windward and outside of windward there's items such as tokenization with your credit card processing to be able to run some cards on file using tokenization method then of course there's other third-party payment links and things like that that you can make it easier for your customer to pay that bill and then reconcile the payment against the invoices within system five the last thing i'll show payments on account new payment you can find that customer it will bring up the invoices that they owe you can choose what payment your uh what invoice you're applying the payment towards pay the invoice and then apply your tender method check mastercard or visa of course at the end of this that'll print a receipt and you can get that information back to the customer that it has now been cleared thanks for watching the video today and good luck with your customers and collecting those payments please consider subscribing for more related videos and 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