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if there's one thing architects love it's their letter agreements no matter how many times I try to tell architects not to use letter agreements basically every architect I know so you know succumbs and uses letter agreements more often than that a letter agreement is another way of saying or having the same meaning as a proposal form when an architect submits a proposal form and requests that the owner who he submitted the forum to signs the forum to show his agreement that becomes a letter agreement it's a written contract that is valid so I can't over stress how often we get cases due to faulty letter agreements letter agreements the way the architects are normally preparing them are warm and fuzzy they're friendly in nature they make they try to make the the owner feel good the architect is so pleased to get this project he he's just bubbling over with excitement and he's rare and ago however it doesn't discuss what he's doing for the fee that he's asking for and this disparity here the fee and the services is is ripe for conflict and lawsuit I would highly recommend that if you're going to use a letter agreement that you retrieve a reasonably decent association agreement to use as a reference source to make sure that you're covering the basic subject matter of any well-prepared agreement things such as the actual date that the agreement begins the scope of your services the amount of fee you're charging when the payments are due whether you'll be involved in any construction observation what the limits of your liability exposure are that being you are not in charge of construction means methods techniques sequences safety procedures or precautions you have to make that clear to the owner you're you're strictly a design professional you are not having anything to do whatsoever with construction of the actual project you should have a termination provision you should have a description of what your basic services are so that they are specific and anything that is not described in your letter agreement that needs to be performed at a later date should be performed as an additional service the agreement should say what you're going to charge for the additional services by the time you get through putting in all the necessary ingredients in your letter agreement you might as well use a properly prepared association agreement which has been tested by the court system you know in numerous cases and you'll be better off doing that being warm and fuzzy will just help you become sorrowful when the lawsuit comes in