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hello welcome to another weekly procedure and today we are going to look on how you can obtain a business certificate of incorporation in Kenya down here below we have given you a link which is going to direct you to a Wikipedia website page where we have given you detailed information on how you can go about the application process and additionally on the right-hand side of our screen we have given you a select language option through which you can select the language which you find easy for you to understand or comprehend and by choosing that language all the information on Wikipedia website page will be translated to the language of your choice and you can easily read through the instructions using the language of your choice and you can easily revert back to English by clicking on the downward pointing arrow again and choose an English and everything will be translated back to English we've also included external links to other websites where you can visit and get more information on how you can go about the registration process of getting the certificate of incorporation in Kenya additionally we've included links to forms which we are going to use or which are we used to make the application and they're conveniently placed throughout the throughout the procedure and you can easily download them as you read through the procedures we are going to go through these forms as we move or as we move on with the presentation today and we are going to talk about them to see how they are used when they are used and where they're submitted as you move on with the presentation today but before we move on I'll add you to click on the like button the subscribe button and the notification bells so you can get notifications every time we upload new content in our YouTube wiki procedure page so let's get back to our presentation the list of items which are going to cover in this session include the need for the certificate of incorporation the eligibility the required documents steps to follow in making the applications the fees validity period processing time office location and called information and any other information that we may find relevant on how to apply on to get a business certificate of incorporation in Kenya so welcome to our presentation today which is brought to you by wicket procedure comm the need for certificate of incorporation a certificate of incorporation is a legal document proving the legal formation of a company in Kenya certificate is required for the smooth operations of any business undertaken by a company in Kenya and it's illegal to operate a company in Kenya with the water certificate of incorporation the eligibility criteria citizens and non-citizens are can can and are eligible to make the applications for the certificate of incorporation all the directors of the company must be over the age of 18 for the company to make this application and a company is required to have at least one director who is a natural person if any of the directors are foreigners then then a Kenyan director and a shareholder is needed the required documents you need copies of identity the identification cards of all directors or passports in case of foreign directors pin certificate copies of all directors passport size photograph of all directors and this is not applicable to foreign directors foreign directors you need the copy of the of the passports the original passport we need the duly filmed application forms at the memorandum and articles of association and statement of nominal capital steps to fall note that all application and registration forms can be obtained from the office of the Attorney General or from the website of www dot state law to Jo dot ke this application can only be done in person and the first step is to carry out a name such and reservation to obtain the company name and Loan inception reservation it takes about three days to complete and it costs around 100 shillings ensure that the name of the firm is in order and acceptable and it portrays the kind of work being undertaken and and undertaken and the serve it for period of 30 days this can be done online through a citizen platform or by visiting the attorney general's office or DOMA Center after the third day you will obtain an named approval letter and Registrar will issue you with a letter confirming that the name is available for registration so let's see how this is done okay you go to each citizen work once you've logged in to each citizen browse down to business registration services click on this icon this is going to direct you to this page once you in this page you can come to company limited by guarantee and click here so I'm sorry okay make a click on make application click on name such and reservation and scroll down click on apply now and select a business type say Private Limited preferred name special instructions if any just if any can write a description of preferred name you can add whatever you want to add then click on continue but we already have a video on how to acquire a business name you can you can browse and through our wiki procedure YouTube channel and find how to apply for a business name in Kenya so click here I hereby confirm and click on finish going to take to the next page which are now supposed to pay for the business name which charges a fee or a hundred shillings so let's just go to the next page a fee of 100 shillings which you can pay using m-pesa you'll get an acknowledged acknowledgement receipt after you've gotten your cannot limit receipt you can print and reserve the name for three days after the third day you will get a certificate of name reservation and you can use that name to apply for okay so here so you can choose the payment method you can choose m-pesa as you can see it's 100 shillings and 50 100 shillings for application and 50 shillings for facilitation so just click complete and after the third day you'll be able to print so it's that simple you'll be able to print let's get back of this after the third day you'll be able to obtain an approval letter from your dashboard if you issued by the Registrar and can be able to print it and use the business name which were preserved so the second tip step is to prepare the memorandum move and article of association and statement of nominal nominal capital of the company and here you are then required to engage an advocate or company secretary to drop the memorandum and articles of association which will set out the objects of the company and the internal constitution of the company and before this is done and supposed to fill in the company registration form which you are to stub to submit to the advocates to help in the preparation of the company's a memorandum an article of association and statement of nominal capital and quickly the article of associate a company registration form looks something like this you fill in the name of the company type of the company give just the physical address general information about the company details about the directors objects of the company shares the ability of the members paid up capital and this after fill in this form it was now only just supposed to give it to the to the Advocate who is going to the under information is going to help him draft up the company's memorandum of Association on statement of nominal capital so the Advocate will use form C r12 which is a memo model memorandum overcome of a company with share capital to prepare the memorandum and articles of association of the company and the Advocate will also use the statement of nominal capital form to prepare your company is a nominal capital statement note that there is no payment of staff duty under the new company after of 2015 so a company registration document have been exempted from stamp duty eliminating the requirement for all four stop duty assessment and franking the third step is loading of the registration document with the Registrar of company and once the memorandum wants the memorandum and articles of association are prepared they advocate to enlarge the documents with the Kenya register of companies to encourage companies to incorporate a company while she lodge the following documents with the Registrar of Companies the cr1 which is the application to register a company containing the proposed name has reserved the registered office the liability of members with a limited or current or by limited by shares or by guarantee the nature of the company if private or public the name constant of the initial directors and secretary of the company address address of the agent if an agent is used to make the application and the foam combines the application of company registration key a pin in nhi F NSSF NSSF registration from CR 2 will also be lodged together which is the model memorandum for company limited by shares statement of nominal capital form from CR 8 which is the notification of company's residential of notice notification of Directors reduce the initial address from CR 10 notification of appointment of secretary or secretaries particulars and this only applies to company with with more than five million Kenyan shillings in nominal capital shares articles of association in those provided in the regulations of note if if those provided in the regulations have not been adopted and copies of identification documents personal identification number which the pin and colored passport photos after loading the the application form the fourth step is paying for the registration fees so make payment of the registration fields at the Registrar's Office and submit the payment receipt together with the application document for processing the registration fee is ten thousand shillings for all companies regardless of the nominal share capital the fifth step is the issuance of the certificate of incorporation so if the registration is approved you will receive a certificate of incorporation between two and three weeks which is 21 days and finally you need a company seal which is the face that include your company name with that include your company name on documents and it's used as a signature of the company this can be purchased from a stitch station and so before we move on let's just take a look at these other mentioned forms we have the form first of all we had the company registration form which is going to be used by the by the Advocate to prepare the the memorandum for a company we share capital so using the take up the company registration form the Advocate is going to use the information to fill in this document from cr2 also fill in from CR 1 which is the application to register company limited by shares or guarantee this is going to use the information through filling the the directors details the our shares have been divided the class of shares nominal shares the paid up capital the name of the of the company and it's also going to use the details to draft up the statement of nominal capital of the company and with these three documents is going to load them to the register of companies together with the passport copies ID copies team certificates of the directors and after a period of 21 days the certificate of incorporation will be ready and we were supposed to also acquire a company seal 4 which is going to be used as the signature of the company and it can be bought at the stationery and the registration fee is ten thousand shilling for all companies we give gutless of nominal share capital the stamp duties fees was capped off now only ten thousand is paid up regardless of the nominal share capital the validity period is forever at the processing time the name such and the reservation takes a period of three days and you pay one hundred and fifty shillings if you use the e citizen service if you go to the registration Registrar of Companies you're going to pay one hundred shillings the processing time for the certificate of incorporation is 21 days after loading your registration document they look office location and contact information on the Registrar General there are 2 sharehouse around the avenue and contact them through their website of debby debby debby dot state loaded ke r the information is that if any of the directors are foreigners then a kenyan director and shareholder needed and there is no payment of staff duty under the new Companies Act company registration of documents have been exempted from stamp duty eliminating the requirement of stamp duty assessment and fracking franking and 10,000 shilling is the flat rate which is paid regardless of the nominal share capital so thank you for watching the procedure today if you have any queries you can just go through the hour procedure website where we have giving detailed information and also given links to the application documents which you can download and I have a view on what what is required but these documents are also available at the registrar's office and also the Advocate who was going to help you who is supposed to help you in him in making the application I believe also have this document so you can download them here and have a look before you visit the Advocate also thank you for watching go ahead and hit the like button hit the subscribe button notice also hidden a notification bell so you can get notifications every time we upload new content on our wiki procedure website page so thank you for watching and all the best