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Electronically signing construction proposal and agreement template

hello everybody and welcome to this month's contract administration practice session with that I do want to hand it over to Jim rain to get started with today's topic so Jim over to you Thank You Matthew and welcome everyone to our continuation of an introduction series and the construction contract administration we are following along with the practice guide and we are at chapter 5 which covers submittals so without further ado let's just jump right in and please everyone remember raise your hand to interrupt be sure to let Matthew know that you have something you want to ask or to talk about a specific point to follow up on these are always better with your participation so let's go to the next slide and talk about what the heck are submittals and what specifically are they not because that can be just as important to know so what submittals are or a component of the project that offers detailed information about components of the building they can be product data drawing samples any kind of informational detail that needs to be transferred from the producer or the provider through the architect in a quality assurance process they also can indicate how the work is intended to be fulfilled by the contractor and they can give the owner some information in the process about the products and equipment they're going to be a part of the project what's important to remember that they are not they are not contract documents and this is often confused and they also are not items that can be used to modify the contract by any party and this is also something that can frequently occur so let's take a look at the next slide these are some examples of what might be submitting information whether they are charts of detailed information about weights and gauges and heights they can be samples to choose from or blown up details about how product is assembled either about a manufacturer or maybe in the field they can share technical information about products are going to be used in particular details or be something that could be used to just select patterns and finishes so they cover a pretty wide gambit let's go to the next slide and talk about what these products are what submittals information is covered and we're going to start with the contract documents typically in Division one this is where the administrative and procedural part of submittals is covered either within aia documents EJ CDC documents etc so they can be discussed in the general requirements but often designers will include a supplementary general conditions section in the specifications to drill down into more detail about submittals and we'll talk about some of those details but this is where the engineer or architect would spell out using their best professional judgment how these products will be installed within the project itself and where and what kind of appropriate action the contractor may consider that will be returned the homeless submittals so let's take a quick look at the next slide in a diagram of how these submittals will move and I won't spend a lot of time with this but basically from the producer of a particular product through the contractors hands first project managers and superintendents to the architect whether that firm has project architects managing architects perhaps through the superintendent on the project to make comments about specific field measurements installation techniques and then to the installer to use in actually performing that work so these submittals may come to us as engineers or architects and be returned to the contractor and then back out into the field to be used for the installers so this is a rough diagram of the path that those submittals will follow and if we look at the next slide this is a typical kind of schedule that those submittals may follow and I want to stop here and talk about this for a second and then see if we have any questions because the schedule becomes a very critical and important part of many projects sometimes for not very good reasons either on the contractor side or the architect and engineer side so generally our documents AIA ej2 CDC documents will say that submittals need to be reviewed in a in a timely manner in order to support whatever the construction activity is at the time on the construction schedule and those timelines can vary so for example the paint is not a critical thing to look at at the beginning of the job but steel rebar or concrete mix certainly are in particular kinds of projects these schedules some designers include in their specifications some do not sometimes they include what is to be submitted with a date of when it's to be submitted and also a date of when it is needed backed by the contractor and this is used to coordinate the overall ruction schedule these schedules will allow adequate time for review by each of the parties that are going to touch them and then they also include examples of products that are to be bundled submittals that might come in together as a grouping so again these are schedules sometimes the designers include themselves in their specifications and at other times these are schedules that the designer may require the contractor to prepare and submit for their review in the project so let me pause there for a second Matthew and see if there are any comments or questions at this point at this point everybody is still pretty quiet okay great let's go to the next slide and we'll break down with some specificity the types of submittals that are involved with the project and then we'll take a little a little look into each one of these there are pre-construction submittals which we'll look at in a little more detail there are construction phase submittals that are basically in two categories one action submittals and the other informational submittals and then finally there is a phase four closeout and maintenance type submittals so let's go to the next slide and look at the pre-construction submittals first of all we in and when we talk about pre-construction which was chapter three of the practice guide we covered in a little greater detail what types of pre-construction submittals exist but we'll touch on those just a minute here sort of as a refresher these can be certificates of insurance specific to the project depending on the delivery type they may be payment and performance bonds they could be subcontractor lists or product lists where your specifications may have required those be submitted as a proposed project team they can be preliminary such as a construction schedule as a rough layout some projects require submittals of the construction schedule and perhaps a schedule of values for the job early in the process before any pay applications are processed the submittal schedule we just talked about a little bit there may be a logistics submittal for how the site is going to be used particularly if it's in connection with an existing facility if the owner is going to remain in operation and sustainable project action plans with projects that might in the end receive some sort of a certification maybe just a few examples of what may be considered pre-construction submittals that you would look at and take action on let's go to then the construction submittals on the next slide again we broke those into a couple of categories action type informational type closeout types and then maintenance types of submittals so we'll look at each of these and in some detail sort of item by item but as you can see there on the screen this is in general all the categories that we'll talk about and Matthew wouldn't go right to the next slide and look at action submittals unless there are any questions so within action submittals these can be things like product data for example illustrations of how components of the building are going to be put together perhaps how they're going to perform instructions about what the physical appearance ought to be once it's pulled together and its specificity with size and characteristics of materials and it should be these should come in marked appropriately with sufficient detail that may vary widely so in this example where there's a particular type cleanroom the specifications would be much more extensive than some other kind of a product that you may be looking at if this were a prepackaged cleanroom with great detail and so these are some of the submittals that of course the designer would take action on and we want to be sure or we're thoroughly looked at as a important part of having this product be delivered and installed on the project and so that would be an idea of what kind of product data you may see let's take a look at the next slide and these might be examples of drawings that you would see shop drawings that are more diagrammatic and that are in sufficient detail to illustrate very clearly particularly some portions of the work so these may be fabrication details that are created by the manufacturer of the provider done in specific comparison to project conditions and how's the project culturally will lay out in the end being checked particularly with existing renovations additions to project dimensions these would have perhaps comments of particular components of the site so these drawings will be very specific to the job and it's important that they not be just reproductions of your contract documents the plans that you have created they they can show installation instructions and sequencing but they should be independently produced by the fabricator or manufacturer of the product in specific relationship to what they are going to do and that would be an example this detail of some steel connection as an example of a drawing diagram that you may see there will be an action submit let's take a look at the next slide and in addition to these two types of actions the Middle's might be samples where you would be selecting with the owners input some particular colors or textures things related to appearances and they can be finished appearances or they can be finishes that may may be hidden you may see physical examples of what those materials are going to be or there may just be copies of products that indicate colors this can be a time-consuming part of the process particularly if there are custom colors which you have specified then those examples need to be there you know in in my area there's a current hardware big-box store that guarantees its paint and it has an individual looking at paint colors and we knew there were so many blues in the world but that is the way it is and so these would be very particular samples to your specific custom colors their variations between manufacturers and so often these samples are used to obtain owner approval which can take a lot of time again and needs to be in reflecting back to the submittals schedule a component that you measure into what's going to be required for your review time so they would need to be particularly the manufacturer and be coordinated between various products I have had the experience where we gathered all things that needed a color and of course this is where you need to be very specific in your general conditions your supplementary general conditions and establishing and we're going to touch on this a little later the bundling of various products to make final decisions and we'll we'll come to that later in a little more detail so those are that's a quick review of action submittals and Matthew we can go to the next slide and see if they are any questions yeah there's a question that came in here from Robert he's saying confirm that informational submittals do not require that a es responsive action if no response is required why do we even request them well I think it's a great question what so let's look at the and maybe we'll give you some answer to that as we look at what they may be so this is a listing of information that is within the title informational coordination drawings and we'll will touch on these each specifically but so I won't read that list but so you can see within the AIA documents these this is a copy out of the a 201 they are submittals which we are not expected to be responsive to and so if it's identified that way in the construction documents but it is information that may be critical to coordination on the job and verification that certain criteria are being met so these would be come I would say pieces of information that we want to be sure everyone understands and we see it transfer from Party to party so we are sure that they are informed but we don't have to take a specific action on it because it's related to the quality requirements and and it's related to the performance of the work to be and importance with the contract documents so let's look at the first one and and maybe I'll answer that question over this series of slides so if you look at the next one Matthew so nation drawings why why would we want to see those well we want to see that there's an assignment of who's on first first and whether the sequence has been thought through by the general contractor to avoid conflict so that the the the pieces of the project that need to be installed before others has been thought through now you know building modeling has taken a huge leap forward depending on the type delivery you have with the construction project in helping to avoid problems and have coordination issues thought-out and this is something that you want to see distributed to everyone now having said that I can tell you that on many jobs that I've been associated with coordination drawings were done almost as a has built record or as constructed record as the work went along and they were not at all the coordination drawings that that we were hoping to see folks were coordinating as they went and I think that that has hurt the projects where that was allowed to happen it things weren't thought out in advance of having conflicts in the field so that's a type where we want to see the assigned parties in from the constructor side communicating and coordinating prior to installing the work and then with certificates we want to be sure that the people that are doing the work are qualified to do the work so we want to see that they are in fact certified that they have passed some performance kind of tests and that the people that are on the job are in fact who we want to be putting the structure together let's look at the next slide and again informational submittals we we may choose the way see this happen often with trusses on a project where we assign or delegate the design to licensed engineers trust Heights very the particular data of how they are how they're designed how what the connections look like can be very specific to a manufacturer if you're doing a design-bid-build type work you have to accept equals and they can be equal yet have a varying structure so we assign that we delegate that design to the manufacturer and we want to be sure that they have done that so we want some information in the file saying well license engineer has looked at this and signed off on the design and it meets the criteria that we specified in oftentimes the authorities having jurisdiction want to have this documentation in the within the records of the project in case anything happened then they got those engineers information that actually engineered the products and then testing an evaluation reports we'll want to see the same sort of recorded documentation that independent parties have been there and looked and verify that yes in fact is related to the products they're in compliance it's been used in the way that is supposed to be used we're not going to take any action on that we're being sure that the contractor has a watchful set of eyes besides ours over her shoulder to be sure that the products are being used in compliance with how they were tested so that's another kind of informational smell let's look at the next page and I think that there's two more let's take a look at the next slide and I don't want to I don't want to not stop Matthew for a question but maybe if I get through the informational submittals they're just this slide and one more and then we can go back and see if i address that question so another informational submittal that we would not take action on how the manufacturer actually requires this to be installed whether their instructions are being followed and any kind of reports that might verify compliance of that so you know sometimes that subcontractors are licensed to do a particular installation by a particular manufacturer we want to be sure that they are properly authorized and we want to see that documented so that we can have that for our owners protection and potential follow-up we want to be sure that they're complying with it sometimes these are done in the field as a follow-up inspection sometimes they're done during the sequence of construction but those would be something that would come in during the life of the project also sustainable design reports how the contractor is tracking the materials you know as as part of recycled content also that the the contractor has on-site materials that meet our vo C content requirements for the project these are separate submittals that can be critical to receiving some sort of certification or rating for the building and so these are used to document that sort of information during and then particularly at the end of a project and then one more slide the last one for informational let's go to the next one Matthew and that this would include qualification statements for fabricators directors these would be again very similar to the licensing of an installer but would list levels of expertise and experience it's important to keep an eye on these because they can expire or require some sort of renewal by a particular subcontractor on projects so you want to when you get these put that calendar reminder same thing with performance and payment bonds on a project or particularly insurance coverage on a project there are things that that require renewal particularly if a job last over a calendar year so that's something that you want to stay aware of and follow up on and then the last thing under informational submittals may need construction footers we may require in our specifications that there's some record that the contractor keep being there every day these can be critical to dispute resolution but that's a visual record that we may assign responsibility to the constructor to keep so that that's a quick pass through informational submittals and I'll stop and see if there are any new questions and if I answered a bit of the original question about why would we different I'm going to take action on models we asked to do so Matthew any follow-up questions yeah two questions came in so far one aren't the construction photos done as part of the observation reports and punch lists if you don't clarify one more time when the phone our part of the middle I'll start with that question okay yes yes we typically do take construction photos with our observational reports and document what we're seeing and it helps to create a record of when we were there so yes they they would very definitely be a part of what we do in our performance of our duties but they also can be something that we require the contractor to do as a record of what is occurring because they are there much more frequently and so some in fact some projects even go so far as to have cameras set up that take time-lapse photos of particular areas of construction so they can be in informational types of metal on some projects depending on the constructor so I would say yes to both we do take them and they are a part of our reports but these would be construction photos in addition to that alright and the next question came in from Peter here as do we increase our liability when we approve in quotes informational subs well I think that the intent of an informational submittal first of all should be very well described in your general conditions or your supplementary general conditions to say this is a informational submittal only that we are not taking an action on it but they are being shared with us for information purposes only so what let's use the coordination drawings for example we are not looking at these we're not putting a stamp on them and sending them back we our our involvement in a set of coordination drawings is we require it and that's it the the rest of it is the responsibility is on the group of constructors we know it's important to do because all work needs to be coordinated so I think if you if you took these submittals in and you did look at them and take action on them and put your stamp on them then I believe anything that we end up putting our submittals stamp on can begin to involve us in the reliability part of a project and we're going to talk about those stamps a little later here but these are something that I would suggest for your consideration that you don't Stampin in return all right we have a few more questions that have kind of popped in here one from Bobby asking where in the Seavey's does it state information informational submittal specifically is it in specs or somewhere else yes yes I would include it in the specifications actually if you go to the practice guide in Chapter five and take a look at that I would absolutely break down my general conditions into supplementary general conditions and include these descriptions of the submittals that we are going to take action on in the Middle's that we want to see as informational all right next question comes in from Chris what if a reasonable to stamp some informational submittals with that for record purposes only or a similar stamp language to communicate clearly back to the field well yes you could do that you know I will we'll get to a slide here that has some examples of stamps and maybe maybe we could come back and answer that in more detail when we get there would that be okay sure and then we also have one last one coming in from Robert saying in Folsom it'll say receive acknowledge no stamp unless the info is incorrect so I think that's his take on some of the conversation we talked about with stamping and hoping an apply ability but those are the questions we have at this point so I will move to the next slide for you okay and and we'll be we'll get a chance to talk about another action which is we take no action as we go further here in the in the slides and so the next category we're going to talk about would be the closeout and maintenance phase submittals so that the owner will be provided their operations and maintenance manuals if there are particular bonds or particularly warranties for various components of the project whether its products roof or equipment there would also be record documents that would include all of the shop drawings that have come in any kind of drawings record drawings any addenda changes that happen within the project and these construction photos so they may be important for an owner to use to relocate hidden items in the future or future additions or renovations this closeout process would include particular tools that are needed to maintain the project as well as the key and keying information typically those are delivered straight to the owner with product data or any of the submittals about keys or centered around the keys and anything else that is a closeout document itself it might be a copy of these final certificate of occupancy and those types things those type of documents that are used to conclude the project and make final payment that these are more related to the owners operation of the facility they may be in these binders that remain at the job for facilities maintenance personnel or operations people facility management people to use at the site so let's I'm going to backtrack a little bit and let's go to the next slide and talk about when we do receive action submittals what kind of actions are involved in the submittal itself and what's the what's the sequence for the life of a submittal so let's go to the next slide master year and talk about preparation so the submittal is going to come from a fabricator a subcontractor or a supplier and go through the contractor the general contractor typically these the description of management of that submittals preparation of it is in Division one of the general conditions but within each division of a product there's more explicit information about the preparation of the submittals and sales per product so that that gives the detail of what it is you expect to receive from the contractor numbers required how they where they go that sort of thing and this may include information from the contractor it may include information from the project representatives and [Music] that comes through the general contractor to you to be looked at and and processed so let's take a look at what what kind of actions in once it has been prepared and let's look at the next slide and talk about how it's reviewed so so we've looked at tracking we've talked a little bit about schedule and you know who produces it and processes it to us the contractor should always receive this prepared submittal first and take action on so the contractor reviews the documents for compliance and then stamps that package before you receive it our action would be that as the architect or engineer we would decide is it consistent with our design intent but that's as far as we go is this consistent with our design intent and that is what our review is about we are not determining accuracy of quantities or not determining dimensions that is a part of the process that the contractor is responsible for and I will share with you in a comment that I add at the bottom just from past experience that the owner should always have their opportunity for input in a submitted now the book doesn't describe it that way the practice guide doesn't necessarily describe it that way but I frequently have owners who say you just keep those submittals and turn them all over to us at once when you're done well I don't do that I send them the submittals if they involve a product or color selection I'll send them to them as I review them I then follow that up with a submit --all to them once a review is complete and I have sent back to the constructor I think it's important particularly when owners have facilities and maintenance personnel I have I have received extremely valuable input from the owners team when I involve them in the review or in the action that is taken on submittals and and I we could spend a whole webinar talking about owners input into areas that that I guess maybe those in the risk management business would say you really shouldn't do but I find more communication with the owner more input that you can have from them into those products the better and happier they are when they move in so what are the actions that we may take while we're reviewing and and these are words that again risk management people have argued about for years and we're going to take a look at some of these stamps that that change this wording but in essence we are either approving a semental and the work can proceed as it's been submitted or we're approving it as noted so there may be some modifications that are needed and we're able to note those they're pretty minor we may say you know there are a lot of things here that need to be changed you need to revise this and resubmit it we can take the action to reject it outright and say try again this is non-conforming we may say no action taken or required so for your for the previous example that might be something that you do with an informational submittal so the contractor knows you did see it you do have it and that requirement has been met so you have it and there's no action taken or you may stamp something that says this is not required for review and we'll talk about that in more detail here in a second let's go to the next slide and talk about what might be an incomplete submit --all that we're unable to take any action on whatsoever so what if the what if you receive a submit --all that is incomplete well then you do take on unnecessary risk in doing anything with that submitted in in processing it perhaps the general contractor didn't look at it perhaps there are only certain pieces of it that are in the package but there are more pieces that are necessary this can create delays and the project it certainly causes a delay in your review and it can impact how things turn around on the job delivery of materials etc it's really important that when you receive a submittal you open that package look at it even if it's a two-phase review where you look at the submit and decide this is incomplete stamp it as such say not reviewed and if you can send it back the day you got it or the day after that is critical to the timeline on the project and might be very advantageous to you and to the contractor so so a package can be incomplete is sent back to be completed and processed properly on the other hand there may be packages that come to you as a partial package and unlike something that's incomplete this may have been done on purpose for example with HVAC systems the contractor may be able to get the ductwork reviewed and in fabrication which can take some time get the air handlers reviewed and in production which can take some time and have more time to get the hvac controls worked out into a submittal and sent to you now this this should be something that's decided early in the project in the in the creation of the specifications you may even say in Supplementary in general conditions here are some systems that we would consider accepting partial submittals on for example rebar can be turned around especially on a fast-track project so that you get that back in their hands this this this procedure this process has got to be clearly defined the package needs to be noted as partial and processed as such and the final requirement to assign the coordination of parts to the general contractor is something I personally believe is important and again this is something that can go in your supplementary general conditions to say we'll do this to help the project we'll do this to help the schedule but understand we're assigning you specifically the coordination of these parts once the partials are finished and we accept no responsibility or risk related to that partiality if you will Matthew if we don't have any questions let's go to the next slide yeah we had a one that was in another one just popped up actually from Bobby if I have a said middle that is reviewed and stamped by our consultant say structural as an example what is my responsibility as the architect to stamp the action semental well that's a great question and my experience has been that we we are the contracting party with the owner so it's our responsibility the structural engineer is a consultant of ours so we are ultimately responsible for the entire project typically we're the ones that sign the certificate certifying the built in accordance with the plans and specifications so we take on a part of the responsibility there whether we want to or not now the things that are under the purview of the licensure of an engineer related to law certainly lie with the engineer so they're responsible for their design let's say structural their calculations let's say structural and it has always aggravated me especially structural engineering that our stamp is on that set of documents as well my review with structural engineering has been not about the structure itself but about the coordination around the structure so that dimensionality of the spaces and particularly the systems are included in that review so so let me say that a different way often I will send the structural engineering drawings to the HVAC engineer and I've told them this and they work with me enough to know I'm going to do this to ask the HVAC folks to take a look at elevations Heights of Steel dimensions of materials to be sure we're not going to have any conflicts with ductwork crossing in certain spaces now pay for that yes it's a I do as a fee but I think it's important to have that kind of coordinator so I I don't know if that answers the question but I miss my buddy Doug when we start talking about legalistic implications and I wish you were here to answer that a few more questions that have popped in here I'm going to go out of order so Chris who are questions coming up shortly but Merced uh I believe is how you pronounce your name is asking who's responsible for declaring that it's the middle is not our lettuce the middle is incomplete of sorts well I would retain that authority as the designer of record if and I would make that judgment based on what the specifications require so within my general conditions I would generally describe what what type of submittals what type of packages are due but then with each component of the specifications in each product it also lists what is required for that particular product let's say paint as an example and so I would make that judgment based on the information listed within the spec section itself and I would tell them that in my general conditions that we're going to review it and if it's not complete based on the specifications it would be returned so I think you have that authority all right we have a actually while I was going on Chris give me some more info so Chris's question is when part of the contract when a part of the contract doesn't the AIA 201 general condition state that by submitting a contractor acknowledges review of assam middle by submitting to the AE and this is that is it necessary to obtain them stamp and specifically he's referring to clause 3.1 2.6 of the a 201 wow that's really specific so I assume yes I'm not looking at that so I would say yes it does I think the stamp might be more a procedural thing I want to see that they have seen it I want them to have to initial that they have seen it as as will touch on if we have time here today you know these stamps should be on every page and so I want them to prove to me that they've touched it and I think that's why it's important to ask them to stamp it but you're right if they send it to us there I think that is a legal implication that they have in fact reviewed it and processed it okay you're right all right with that then I will move to the next letter for you Jim okay well we'll probably run out of time before we get all these done so I'll try to move expeditiously but as we touched on earlier there are submittals that are bundled and these are occurrences where it's to the benefit of the project and to the project components to be looked at at one time and I try to spell this out in my supplementary general conditions look we're not picking carpet until we get the wall base and the vinyl tile and the paint and the mini blinds and the door finish because it's all together and so we have these work packages mr and ms contractor that we need to receive from you so that we can look at those together I know they involve multi subcontractors and so it might help them for example in a curtain wall system that has windows and doors that are being provided by a different supplier then you know they need to see this together so we want to know that all those parties have looked at these so we want you to bundle some of these and sometimes it's it's important to have concurrent reviews so your structural engineer may have had some wind calculations curtain walls may require integral structural components that aren't necessarily a part of the curtain wall system so we've got some concurrent reviews that we need to see these products together and I try to spell those out and say these are opportunities for you to bundle things and get them processed expeditiously so I want to touch also on the not required so more and more often because the contracts are handled the way they are I here the general constructor say to me look I receive this these people aren't going to sign my contract with them if this submittal and looked at I got it in the mail so I sent it to you if it's not something that I list in my specifications I do not review it that's important if you receive a package and it's not required by your contract documents you are not obligated to review it and in fact I would stamp it no action taken and Doug who presents these along with me and other attorneys have said and when he do that you return every single copy and do not retain any copies in your office if you receive a submit all let me say that again it's not required by your contract documents stamp it no action taken and send them all back because you don't want a copy of something that you don't require related to that contract in your project files so that's an action that that might generate a lot of hard feelings but it's important to do let's take a look at the next slide and talk about the stamps as you as we do that I was just going to say Marissa chimed in with related to that last question we had she remembers correctly the removal of the required GC stamp was included in the updated a201 so I'm not sure of that right now but that might be something for all of us to look at after this call as well oh okay well thank you absolutely that's great that's kind of stuff that I love as a product of these webinars because thank you for pointing that out and I'll look it it's so the old one said the contractor said we'll review approve and submit and we will take action on that but it doesn't say there that they'll stamp it ej cdc says one thing which is almost the same but it does say it will bear stamp so these these stamps have become very much a center of discussion when something goes awry your professional liability carrier has great interest in them any legal counsel you have certainly wants to see the wording it's interesting I don't know how vague we could get with a stamp but I've seen some that almost seem like they say this submit all was in our office and it did pass through and that's about it the stamp isn't a contract document so it can't add to any responsibilities but it also cannot take away any responsibility that your responsibility and liability with the project lies within the contract documents other than this stamp that stamp is not that so you know it they they the general conditions enforce what is required legally as far as what a submittal means and that's where the meat of the responsibility and liability lies and if you go Matthew just to the next slide and take a look at what these stamps can look like they can say approved they can say accepted they can say reviewed they can say no exception taken wordsmith it any way you want the requirement of the liability the application of responsibility on you as a designer rests with in other parts of the contract so these are all entirely acceptable stamps that say maybe different things but end up meaning the same thing so Matthew let's stop right here the the next slides talk about the participants responsibilities and we sort of kind of covered those things in general and basically I'll just summarize all of them by saying we are all part of the team responsible for keeping current responsible for keeping project records responsible for following construction schedules and allowing reasonable time to be responsive and to reply to things as necessary to keep the project on schedule and you can look these when Matthew posts them at the end of the webinar and this includes the owner and the consultants and the contractor and the architect and the engineers that are associated with the job and all of that processing all of that review and return needs to be done in a very timely basis and and very thoroughly documented back and forth I apologize for running out of time but I want to stop talking and see if there other questions and unless you use our last few minutes to talk about those things without looking through the rest of the slides well we did have the one question asking for how to get the PDF of the presentation so I had some for everybody hopefully you should be able to see on your screen within the GoToWebinar panel there should be an option for handouts and the PDF of today's slides has been uploaded to that area so hopefully you all can find that to download the slides if it's not immediately visible as a section called handouts in that GoToWebinar area you may need to go under either the options or the view figure out what they call it at the very top of that panel and make sure that it's highlighted so you can view that so hopefully you'll be able to get to that that PDF is up there for you all to download additionally Peter is asking Morgan a general topic about suggestions on electronic submissions so I guess if you have any of them yet you'd like to talk to about that well only that it is becoming the norm for sure and certainly is much more sustainable activity and we probably should maybe we could do a follow-up at some point about electronic submittals and be sure Doug is here to talk about how that may change or modify things I would just say one last thing about these submittals is when they come to you be timely with them they become the center of litigation more often than any of us would like to imagine because we don't handle them in a timely basis and they they are an important tool for the contractor to stay on schedule and while they the submittals themselves may not lay a lot of responsibility on us the return of that information is critical so in the specifications when it says you'll return them within five days you be sure and do that or change your specifications and this is what has led to people including a submittals schedule in their documents because as I said they don't need paint immediately they need steel immediately and so you can set that up in your project specifications to protect yourself as much as inform the contract alright there's another question coming up from Brian he's asking as an owner who has guides specifications and specifics and middles I want to see or I want to see where I asked theyi to let me review specific information submittals like contractor qualifications once I verify the qualification if I find the incomplete or invalid what actions can I take well first that would be disappointing if your designer and had not caught that but absolutely communicate that back to your architect or engineer of record pointing out that there's something there that you see that is a concern and discuss that with them and that might lead to a meeting with that particular provider or subcontractor and and if they aren't qualified then that could add up to them being removed from the project and one who does meet the qualifications being brought in and you know that's not something to shy away from if they truly are not qualified and don't meet specifications and you have the grounds there to say you know they can't do this work okay well we don't have any questions at the moment again reminder that we do this monthly so this is number five and what looks to be probably a 10 to 12 part series so we'll be going into early 2018 with these we do meet once a month on the the fourth typically the four Thursday aren't four sorry the fourth Tuesday of the month so look forward to that when we get into September with the next section no additional questions seem to be coming in at this point so I guess Jim if there's anything else you'd like to close out with we are a few minutes after the hour sure no just thank you everyone for being here our next webinar is going to start to talk about site observation reports so I hope you all come back on the fourth Tuesday of September and I appreciate you being here and I really appreciate the questions and the involvement it always makes it better thank you so much great well thank you again Jim we look forward to seeing all of you there so with that thank you again for attending you may now disconnect from the meeting thanks everybody