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Job safety analysis worksafe form

please be aware that it is illegal and company requirement that the intended trainee complete this training this requirement is taken seriously this system contains a number of IT features to detect fraudulent activity welcome to this online job safety analysis training this training is designed to help you understand the purpose of a job safety analysis when to use it where it fits into the risk management process and how to create a good JSA this training does not cover all situations or conditions and is not a comprehensive guide depending on the work that you do there may be other training requirements you must comply with this presentation does not replace these other training requirements for an individual's specific role this training will take approximately 40 minutes to complete if you leave the training before completion you can log back into the system and it will automatically resume at the section you left a job safety analysis is commonly referred to as a JSA depending on where you work JSA's may also be referred to as the job handling analysis or jha job safety and environment analysis or JSA a job hazard breakdown job or task risk assessments and so on in this presentation we're going to use the term JSA whatever your company calls it job safety analysis is an important part of a safety program for preventing work accidents it's about systematically looking at each step of a specific job to identify assess and document hazards and safe work practices to help ensure that appropriate controls are in place so the job is done safely the effectiveness of a JSA can vary greatly depending on the knowledge of the people completing it and the quality of the JSA process this training aims to improve the quality and consistency of JSA's in your workplace it's important that you understand it is not the JSA form that will keep people safe on the job but rather the process you go through to develop the JSA it's of little value to identify hazards and device controls if important hazards are missed if controls are not appropriate if requirements are not communicated or if the controls are not put in place and maintained the process is much more important than the piece of paper that documents the process a well-developed JSA used properly is a useful safety tool however a poor JSA may not only be ineffective in preventing injury but can create an additional hazard a false sense of safety app or JSA may give the impression that all appropriate controls have been put in place and the job is safe workers may relax become less cautious and fall into the trap of unidentified and uncontrolled hazards that are waiting for them some companies prefer to expand the analysis to cover other risks such as environmental damage to equipment lost production and so on these approaches may be known as job safety and environment analysis JSE a total job analysis or job analysis in this presentation we will use the terms job and task interchangeably a JSA is one of several risk assessment tools that help to identify and control risks a JSA is a basic and low-level risk assessment tool and sits above the individual informal risk assessment or risk awareness tools such as take five stop and think break for safety and slam and below more complex risk assessment tools such as rack and formal risk assessments lower level risk assessment tools such as JSA's are used for low risk and low complexity job tasks as tasks become higher risk and more complex higher level risk assessment tools must be used this means that if a task is too high-risk or too complex the JSA is not the appropriate tool and you must use a higher level tool and/or talk to your supervisor in most organizations a JSA is used to evaluate tasks in the following situations tasks is low risk and low in complexity task is well understood tasks is not routine tasks has changed or tasks is new for example people equipment or conditions have changed tasks is too high-risk or too complex for individual informal risk awareness tools such as take 5 an individual risk awareness tool such as a take 5 has been completed and it indicates that a JSA be completed or task has no written job procedure or standard work instructions such as Safe Work Plan safeWork method statement and so on JSA's may also be used to help develop written job procedures pre-start checks and such however JSA is used in this way should have a more complex method of risk scoring and should be developed by a suitably senior and qualified team and signed off at a more senior level this presentation does not cover these higher-level JSA's remember don't use JSA's as the default primary tool to identify hazards and controls when the job has high risk or high complexity a JSA may not be the right tool if the task has a long duration for example over one shift involves multiple work teams is unusual or involves interconnected mechanical items such as hydraulics gears pulleys levers motors gearboxes etc involves interacting systems such as electrical mechanical or hydraulic systems or is technically complex or involves the use of new equipment tools or chemicals jas are not suitable for jobs defined too broadly for example overhauling an engine or too narrowly for example positioning a car jack and remember a JSA is not a pre start check or permit to work a job hazard analysis should be conducted by a team familiar with the task the team should include workers familiar with the job workers who are going to do the job and if applicable supervisors or other relevant specialists a team leader should be nominated who is responsible for ensuring that an appropriate JSA process is followed the team leader should be competent in developing facilitating and writing JSA's the team leader does not necessarily have to be familiar with the task under analysis if the selected team members are the team should involve those who are doing the job and not those who happen to be available at the time by involving a team of people who are competent in the job and involved in the job the likelihood of missing a step or hazard is decreased and the likelihood of efficient and effective controls increase workers who do the job regularly will have valuable job in sites such as unsafe shortcuts or ways to get around protective devices if possible all employees who will be involved in the job should contribute to the development of the JSA this is an effective way of encouraging employees to participate in hazard identification and risk control it also builds a culture of understanding and compliance with the rules a JSA can be completed by a team with or without the participation of the supervisor but the supervisor should review and approve the JSA it is the supervisors responsibility to make sure that the JSA team has the necessary resources to complete the JSA properly this includes skills people sufficient time hazard prompts checklists training relevant records and documents this section will explain how to fill out the JSA form the objective of a JSA is to take a systematic look at a job to identify all significant hazards put in place appropriate controls for each hazard and determine if all hazards are adequately controlled in other words the objective of a JSA is to determine the safest way to do a job and decide if it is safe to continue a JSA involves the following steps break the job down into its basic steps identify the hazards associated with each step identify controls to eliminate or mitigate each hazard determine if each hazard is adequately controlled by the combination of controls communicate the JSA to all stakeholders and make sure controls are in place before the job starts and during the job be alert for changes and monitor the effectiveness of controls while you work the basic JSA form has four key columns in the left column you list the sequences of basic steps of the job in the order in which they occur the next column lists all hazards for each step the next column lists the controls for each of the hazards to prevent accidents occurring and the right column lists the person responsible for making sure that the control is put in place properly remember there is no such thing as a generic JSA all JSA's must be approached with vigilance and it is not good enough to simply recycle a previously completed JSA without a thorough review and update once completed the JSA should be checked during an inspection of the jobsite tasks or equipment this is important to ensure that all hazards have been identified controlled and properly recorded and that nothing has been missed author your department site and so on it's important to list the names of all the JSA team members list the people doing the job other than JSA team members when the JSA has been completed it should be reviewed and approved by the supervisor before the job starts fill in the resources that are needed for the job examples of resources that might be needed for a job are equipment tools materials or parts PPE required including specialized PPE such as harnesses permits isolation equipment such as tags locks etc it may be necessary to add or to review the list of resources required while compiling the JSA has not all resource requirements may be known at the outset a car tire some equipment we might need includes wheel chocks spare tire wheel spanner carjack high visibility vests safety gloves and Road triangles the first stage of the JSA process is to define the job which is to be analyzed where does it start and where does it stop this is called defining the job scope break the job up into a list of small steps in the order in which they occur enter each step in a separate row in this column clearly describe each step in a few words five or less describe what is to be done rather than how it's done each step should be started with a verb such as do remove open or fix each step should be part of the operation necessary to advance the work it's important not to make the steps to general which may result in hazards being missed or too detailed which may result in there being too many steps a good rule of thumb is to describe the job in fewer than ten steps having too many steps may be a sign that the Defiant job is too broad and may need to be broken into parts for JSA or steps may need to be combined or the job may be too complex for JSA and may require a higher-level risk assessment tool you must also keep the steps in their correct order steps that are out of order may miss potential hazards introduced hazards that don't exist or confuse JSA users using our example job of changing a car tire we might break up the job into five steps prepare to change wheel change the wheel fit new wheel and finger tighten wheel nuts lower vehicle and tighten wheel nuts pack up and stow gear and wheel the hazard identification represents the heart of the JSA process identify all the hazards associated with each step of the task and enter them into the form clearly describe each hazard in a few words five or less the most important part of this stage is to not miss any hazards identifying all significant hazards is a difficult thing to do a large part of the JSA development process is designed to prevent significant hazards being missed a hazard is anything that has the potential to cause injury harm or damage remember there is a difference between hazards and consequences for example slips trips and falls are often written in as hazards but these are only the consequences of a hazard we need to know what the hazards are or the causes are so we can control them a hazards such as oil on the floor can cause a slip this has it may be written as oil on floor causes slip the hazard identification process must consider the actual work environment where the job is to be conducted this normally requires an inspection of the job site tasks or equipment human hazards potentially unsafe acts behaviors and oversights by personnel can equipment be used incorrectly can workers take shortcuts can workers deviate from the correct job procedure and so on energy sources the energy concept is useful for understanding safety and health hazards physical damage to people can only occur due to energy using prompts to assist identification such as people environment equipment procedures and organizations or prompt in the form of questions unplanned or secondary knock-on effects of actions behaviors or conditions at the job site hidden hazards that are not obvious developing hazards hazards that can emerge as a result of work activity in each step and changes in the environment hazards that have low initial consequence but over time the consequence may change or increase for example gas buildup hydraulic oil on turbo fuel line failure etc job observation by experienced personnel on the job site previous incidents and accidents and other lessons learnt information relating to similar tasks the hazard identification process must also consider any changes to the work environment or tasks while the job is being conducted and the effects when the job is handed on to the next shift using our example job of changing a car tire we will identify possible hazards associated with the first step of prepare to change the wheel possible hazards include road traffic interaction and unsuitable ground conditions at this stage of the process it's important to consider if the task can be redesigned to be safer can a less hazardous way be found to do the task or can an engineering revision take place to make the job or work area safer can the people equipment environment or conditions be changed is there a better way to do the job a note of caution if the job changes make the task more difficult longer more inconvenient or uncomfortable then employees may take risks or shortcuts to avoid these procedures caution must be exercised when changing job procedure to make sure it is practical and does not introduce human hazards or any other unintended consequences or hazards it's also the right time to consider if the necessity of doing the job or frequency of doing the job can be reduced often maintenance jobs that require frequent servicing or repair of equipment are hazardous to reduce the necessity of doing these jobs ask what can be done to eliminate the cause or condition that makes excessive repair or service necessary at this stage of the JSA the team must determine and agree on appropriate controls to reduce the risk associated with each hazard to acceptable levels list the controls for each hazard into the form clearly describe each control in a few words five or less hierarchy of controls should be used to determine the most effective controls for the hazard when determining appropriate controls consider the following all significant hazards must have at least one control measure the reliability and effectiveness of controls must be reviewed to ensure hazards are appropriately controlled a hazard may have several individual controls that are only effective as a cluster of controls determine if hazards are adequately controlled by looking at the combination of controls all controls documented in the JSA must be in place at all times while the job is being performed all controls must be practical realistic and effective in controlling the hazards the blanket use of referring to procedures or other documents as a control in any job step is not effective and could indicate that the JSA has not been thoroughly completed however it is appropriate to refer to procedures or other documents as part of a control check to see that new hazards have not been created by the new controls for instance a control for a dusty road causing limited visibility to haul trucks maybe a water truck but if too much water is applied to the road it can introduce the hazard of a slippery road this has it now needs to be controlled communicating the hazards and controls to the personnel performing the job is essential remember if no reasonable or practical controls can be identified to reduce the risk to acceptable levels then the task must not be completed notify your supervisor to discuss higher level risk assessment tools or job redesign may be needed using our example job of changing a car tire we will identify controls for the first identified hazard road traffic interaction ensure that there's enough room on the shoulder of the road to change a wheel move to a better safer location if required turn on hazard lights warning triangles placed at 50 metres and 75 metres along the oncoming traffic lane and personnel to wear high visibility vest each control should have a person identified as responsible for ensuring the control is in place that is to say implementing the control and maintaining the control while the job is in progress all JSA's require sign off by the JSA team to indicate that they're in agreement with the content of the JSA will comply with the JSA and that all hazards are adequately controlled sign off by the team leader also indicates that an inspection of the job site tasks or equipment has taken place to check that the JSA is complete and nothing has been missed all employees involved in the job who were not in the JSA team should sign off on the JSA before starting work sign-off indicates they have read understood and will comply with the document and that they agree that all hazards are adequately controlled all employees have a duty of care to refuse unsafe work a supervisor is required to approve the JSA by signing it off sign-off indicates that the supervisor has reviewed the JSA and is satisfied that the JSA has been completed appropriately an appropriate process has been followed to identify all hazards and that all hazards are adequately controlled individuals should never sign the JSA without reading it understanding it and agreeing that the document has been completed appropriately and that all hazards are adequately controlled because that is what you are agreeing to by signing the document JSA's are important legal documents and are often used in incident investigations disputes and court cases once the task begins it's important to ensure that controls remain in place for the duration and to monitor the worksite for any change in conditions that might alter the hazards and controls in place if there is any concerns stop the work reassess the hazards and controls if necessary replan reassess the job and redo the JSA a person must be able to demonstrate the skill and knowledge required to carry out the JSA to an acceptable standard to satisfy the requirements of JSA competency the individual must undergo initial training on JSA's through formal training courses and informal on-the-job instruction to understand the value importance context application and the basic process of conducting JSA s the training module must include the hazard identification process and undergo regular refresher training on JSA's supervisors and JSA team leaders may require more advanced training than other JSA team members ideally the JSA should be reviewed by the work team at the end of the job to ensure it achieved a safe job outcome it's also important to make note of any lessons learnt the JSA should be modified accordingly to document this new information and contribute to continually improving safety to ensure hazards are properly captured and addressed JSA's should only be valid for the job at hand and must not simply be recycled from job to job the JSA needs to be fully reviewed and updated before each use don't just reuse JSA's but previous JSA's can be used as a starting point for the new JSA as well as its primary purpose of identifying and controlling hazards a JSA can be useful in helping develop task training tasks standardization and procedures checklists for safety inspections topics for safety discussions audits and incident investigation all JSA's must be retained for recording tracking and auditing purposes risk central offers an online JSA tool called JSA coach JSA coach is designed to improve the quality of the JSA process and save time JSA coach allows your site to complete quality JSA's in less time using automatic formatting prompt lists drop-down boxes and autocomplete functions easily review modify and update previous JSA's use previous JSA's as a starting point for new JSA's provide instructions prompts and examples to help fill out each step of the JSA form send complete a JSA's to relevant people via email store completed JSA's in a shared and searchable database and provide step-by-step interactive online JSA training you can use the tool as is or risk central can customize the tool for your company sign up for a free trial or give us a call JSA's are an important part of any organizations health and safety management system for the Prevention of work-related accidents injuries and illnesses the JSA technique is a good way of getting employees to take part in assessing safety and reducing accidents through JSA workers can play an important part in setting up and maintaining Safe Work procedures everybody in the workforce should be involved in creating the JSA's the more Minds the more years of experience applied to analyzing the hazards in a job the more successful that JSA team will be in identifying hazards and deciding on suitable and effective controls if you are tasked with producing a JSA or signing off on a JSA and you're unsure of the process or the outcomes of the JSA then you should talk to your supervisor or safety professional before signing the document and before starting the task it is essential that you understand all the information outlined in this presentation if you do not fully understand the presentation or if you have any other questions or concerns you are required to contact your supervisor or host for clarification please click the button at the bottom of this screen if you agree that you fully understand the requirements outlined in this presentation that you agree to comply with these requirements and that you are the intended trainee for this training clicking the agree button will complete this training congratulations