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Emergency Equipment Rental Agreement - USDA Forest Service Form

hi welcome to eat the bed rental agreement enjoy that the app is developed by GRS innovation and the objective is to provide a paper free alternative to execute the rental agreement with your customer now the major objective of app is to provide you access to all kind of equipment so you could utilize it for bicycles motorbike cars or any industrial equipments when you lease it or rent it to your customer the app comes with the main home screen there we see the option to create agreement dashboard has the prior agreements where we can see them in a screen that how do they look on any agreement we can touch we can view edit or delete an existing agreement and under the equipment we maintain the inventory of the current vehicles for example I have two equipments in my inventory now on the bottom right side there's a plus sign if I touch the blue plus will give me option to enter a new equipment and there i have option to select from variety of equipments i can go check the construction equipment the variety of subcategories for each one of them so agriculture equipment or vehicles and buses we can go and pick up a car or auto mobile and we can select the meter reading based on the miles kilometers or ours see the number and plate numbers to define the specific equipment details or it may be a chasis number or any unique identifier for that equipment may be a set number if you have inventories without the serial number and that information will identify it uniquely in your inventory model number model number will define the make and type of the vehicle you could type it with the year of manufacturing and more details about the particular equipment and this process will save it new equipment now you would notice two different colors here available available and the bottom one has a language damaged so inside the equipment inventory when you touch any vehicle it has the option added delete or status now the status is a key parameter if we touch on the status it will give us variety of options what are these options as you see before you rent your equipment to your customer you want to make sure it's in there ready for interstate or it may be in maintenance maybe unavailable damaged need service and repair so these are the variety of status now ready for end does very clear that when equipment is fully available for enter we set it ready for rent it will turn into green color will look available if we market in maintenance and will have a different color here and it's gonna make it visibly that this equipment is not ready to rent we can change it to damaged need service and repair so this is to give you an idea that if there are more than one person or the employee involved in the process of renting shipment however is receiving the equipment can send the equipment status and whoever performed the cleaning or the maintenance on the equipment can change the status back to available when it is ready so the person at the time of rental is sure that equipment is fully readied for enter the plan comes the section for the renter's where we would feed the information about the customer so it will have all the detail about the customer that include rent her name address contact email and the company name and then we have the return process so let's let's start with a create agreement unfortunately my trial is over so I would continue with an existing agreement I would go ahead and edit that ooh okay so for now let's look in the other features the return process now the return process is very important part you would use the section when the customer is bringing back the equipment we can click on the plus sign at the bottom of the page and it will bring us to the dashboard so we can select which of the equipment agreement we are talking about or the Wrentham so at the bottom we have the vehicle information and the agreement detail to the customer now we select one of the detail it will pre-populate the agreement number and the rental name now we can select which you could meant we are talking here so in normal case it would be in the status of all the rental we would select that equipment it will fill up all the information now it will pre-populate the rental date and it will put today's date as the return date so here we need the personnel who's receiving the equipment so the employee whoever receiving the equipment can input his name in it him an employee would mark the equipment condition at the time of receiving it if the vehicle is in the same condition as it was given or it has some wear and tear or some minor repair so if I mark it as a minor repair required I would mention the more details he'll Orban either oil change or something more before we you could put it back for the rental and I say that contained now at the bottom it bring a new return list and it has all the detail about this so that would bring it to the return process and then once we return it and we find everything satisfactory we can process the payment to customer and receive that or release it inverse to our customer so I'll open one existing invoice we'll view the invoice oops must be the old one okay so that's one of the invoice it has the customer detail on the Left invoice number the date and the due date and it has the equipment details you know life what are the rental charges if there are any damage or incidental charges discounts and adjustment and a final equipment rental agreement or the total annoys about to the customer now we have option to share this or send the invoice via email we have variety of options to send it to the customer we can email it add it to a Dropbox we can print it send it by Bluetooth or just the print option you know if you have a printer available you can use the app ready printers like kennel printer has a mobile app so the PDF would directly open in the printer app and will print a physical copy for the customer so in this session that is all we'll talk about thank you for our time we'll come back with a note