Add Form W2 Byline with airSlate SignNow

Add Form W2 countersign

[Music] hi we're looking at w2's in this video w2's is a fairly simple process in quickbooks the times when you find really serious problems in the creation of w-2s as a reflection almost always of errors in payroll setup so that you may have errors in multiple paychecks and that's where the corrections need to be made and of course that's a topic that we could spend hours on is too big for one video but if your payroll set up correctly if it's been going along pretty smoothly for a while you really shouldn't have much trouble creating the w2's so let's look at that process I'm going to go to the payroll center and I'm going to make sure that I've got the file forms tab open here this is my list of forms so I'm gonna scroll down here until I find w2 and there is a w-2 see and I do get this question every once in a while people wonder if they should be filing down the answer's no the only reason you would use a w2 c is if you had completed the filing of your w-2s and then found an error and needed to make it correct that's what the C stands for corrected so we don't want to go there take w-2s we're gonna go to create form yes we want w-2s for all of our employees the sample company has three and we want to create w-2s for the year 2018 so I'm gonna click OK at this point and these are they so first of all QuickBooks wants to know if we want to review they with we will want to review our three employees or go straight to print well we're not ready to print yet so I'm gonna click on the review edit and then there are a couple of couple of questions that QuickBooks wants to to know about let me make this fit the screen just a little better there we go this is this a page of instructions and we're gonna have a couple of questions on this one so here's our company information to review make sure that that's all correct then do we file 941 which is by far the most common 943 for agricultural employers and then there are some other lesser common forms as well almost every one's gonna be either a 940 one or 943 and even between those two 940 one is the most common the next question is what kind of employer are you here again and QuickBooks tells you right here most common is is none of these special types of employers so other options are for say a 501 C non-government so that would be a nonprofit a church or something like that that's using QuickBooks would make this selection cuz they were a not-for-profit business state and local government you certainly oh here we go state and local government it's not charitable they there be a few people that will use that small irrigation district Utility District Cemetery district those kinds of things may use that setting third question here is for special situations so do you have any of these statutory employees not very common employees with a retirement plan yes that that certainly comes up every once in a while and employees who receive third-party sick pay not very common fortunately only had to deal with that once in 20 years so but this retirement plan certainly is is fairly common so I'm at the sample file has a retirement plan for its employees so I'm gonna leave that selected as yes control number purely optional for internally us-- only haven't seen anybody use that I click Next then here's my list of employees with special situations marked that applied to these while all three of my employees are on the pension plan so this is correct and then I get to review the information that would go on to each w2 and then that's pretty much it the the process is done QuickBooks gives you this little chart here if you want to keep track of you know you print this out and mark this when you give the employees there's or or send in the Social Security Administration copy or something like that so if you wanted to use that you certainly could and then this is the w3 now the w3 is just a summary of all the w-2s that you've sent in so when you mail this to the Social Security Administration assuming that you print you are going to package all of the w-2s together and then you're going to submit one w3 with that batch of w-2s and the w3 then totals all of the wages all of the withholding all of the Social Security and so forth so our forms are complete at least in QuickBooks so let's look at the printing process there are three sections to the the print window sorry or I should say I guess I'm talking about this section where we choose what forms we're going to print we have three sections I'll mention first here that we complete sorry we can print on blank paper which is really nice you don't have to go by those read forms youyou don't need that the only thing that you do need is a special copy for the employees and the only thing that's special about that two things actually it's supposed to be perforated paper so that it can easily tear apart the different copies and it's supposed to have instructions for w2's I'm not sure if anybody's ever read the instructions on the w-2 for how to use it but it is a requirement that they be there so the only special paper that you need to buy is for the employees copy perforated with instructions well where does so you have the option for pre-printed forms but I'm not sure why you would you would choose that plain paper is just so much easier okay so here's our three sections that I was referring to for employees we have two options we can print their w-2s on a three per page format we can use a four per page format that's going to depend on the paper that you buy no the four per pages is actually a sheet of eight-and-a-half by 11 paper quarters one two three four the three per page are from top to bottom one two and three so you would choose that and and then you would print let's go ahead and do this it says print PDF because all of the printing for payroll forms now goes through a PDF process creating a PDF at PDF and then printing that so that's what the four up is often the term used that's what a for up W to looks like okay second section is for employ and well sorry let me make sure I'm clear on that I'm gonna print all of my employee copies and then I'm done with this section it's going to print in one batch I put the special paper in I tell QuickBooks to print those copies and and they're done in one batch then I go to this section for employer if I want a paper copy for myself and some people do that I'm going to select this W to copy D for your records by your records it QuickBooks meaning the employer and I'll print that on plain paper yeah you get the perf paper out of the press and use plain paper for these of the print - on a page once I make that selection and I print it prints in one batch and it's done the next section then is for government so copy a that's the copy that goes to the Social Security Administration again plain paper I'm going to click the print button here let's just pick up the take a look at the PDF so this is how it's going to print - per page they'll cut them apart if you have a blank form on a page just leave it Social Security Administration wants them to be that eight and a half by eleven size you don't want to alter that they're going to scan those into their system and then that's all my w2 so there's my three batches I have a batch on perf paper for my employees I have a batch on plain paper for my myself for my records and then I have a batch on plain paper for the Social Security Administration the next step is to print the w3 which as I said before the w3 is just a summary of everything that we created total of all the wages for the year for all employees Social Security wages and so forth it does have our contact information on here you can see the phone number and the email address and that goes with the Social Security Administration copy instructions for mailing and the address to use and so forth to mail those w-2s is on that w3 once that prints out you'll have that address right there in front of you and that's about it you can save as a PDF you see that option here in the lower part of the screen so if you are trying to get rid of papers as some of us are you might not print a copy for yourself you might just print it I'm sorry you might just save it as a coffee with that I think unless you have problems in your payroll I think that's going to get you what you need for at w-2s for your employees at the end of the year like I say it's a pretty smooth process if you do have any questions you can leave those in the comments below and thanks for watching