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okay [Music] oh so yeah i think commander paschall is the only committee member i don't see listed here um that said i think uh if i if it's all right with everyone i'll call the meeting to order here and uh and i guess we'll do the same process as we did last time if you don't mind is that we'll go ahead and do a verbal attendance to make sure basically that everybody's audio works as well so i'll just follow the list alphabetically so first off cheap here all right chief dennis jones andover player here all right chief jeff caters ramsey here uh let's see commander paschal right there all right attorney tony i'm here uh mayor tom ryan here uh nokia county commissioner um scott your audio was bad i didn't quite hear that did you stay here hey here can you hear me now yep all right that was good uh central val i'm here uh mayor trude here and of course me and then i'll just ask if um you're able to mute your volume if you're not speaking that'd be great we had a little bit of feedback but i think we'll be all right all right so uh first order of business is approval of the meeting minutes and i know they have been sent out from july 8th so i'll be looking for a motion to approve the minutes i'll make the motion motion by palumbo second by schulte and um oh actually we didn't discuss this tony in advance are we gonna do one of those uh votes online or will we do it i think we can just do it orally at this point um you probably ask uh if they're any when you ask for the no votes okay sounds good all right so there's a motion and a second um i don't know all those in favor say aye aye any opposed no all right minutes are approved all right on to item number two subcommittee report um the first item is listed as budget committee the the project status is um as you all know it's it isn't much of a conversation anymore because we're basically at the final system acceptance still i know manager jensen will provide some update because we are getting close to that final system acceptance for central squared um we'll just talk about that when um we get to the um his psds update and review because there are some it's just talking about how some of the uh unspent money or how the store credit i guess is the term we've been using how that store credit has been utilized so far and maybe what um how the store credit can be used in the future i guess quasi-related george the item number two under budget next payments um did you want to comment here about that or do you wanna just wait for the update or review oh we can cover it here uh let me just make sure i'm talking from my notes um so yeah we're waiting on one more item really at the end of the day we're waiting on one item but in order to get to that item which is and that item is ncic queries out of fbr um but in order to get there there's a couple of steps that have to take place and um and we're just not there's just no movement well they started movement on it uh earlier in the summer and then uh i think they did the final install of sim which is uh let me get my notes on a better spot here um common identity management so one user one login across the entire system we need that in place before they can do the install the ncic queries in fbr so some progress has been made i think i think sim is installed now we need the training britain i need the training on how to operate with it it's installed in in training we need to operate with it make sure it doesn't mess everything up and then we'll move it to production which will move us to the next step so we're just waiting on that one piece to get done and then we'll be able to sign off on the project all right does anybody have any questions related all right good um and i think one of our uh guests here corey camp will provide the financial status report corey are you there yeah i mean can you guys hear me excellent yes i can all right so as you have in the packet or what came out extra from doreen today is this is through uh third quarter as as of september 20th of september september 30th of 2020. um we have received all our revenue revenue is totally in the 1.4 million when we look at expenditures we're probably running a month or so behind on billing and so even though it looks like our administrative support is coming in under budget i believe it will come in a little bit under budget um we'll probably be in the 80 to 90 percent overall um spending our budget partially part of that is trainings um and meetings are obviously going to come in lower due to the fact that we couldn't go to conferences and things were changed and canceled and most things went online but also we're tracking a little bit under um we are tracking pretty much on budget when it comes to the system maintenance and support we've got about we've got about 27 left to spend we've spent about about 890 000 of 1.1 million so we will come in pretty close so i expect us overall to come in under budget probably in that five to ten percent range um like that which will help us going forward as we look further into the um need for revenue or changes um in the future so any questions on the financial scenario uh i do mr chair uh corey um so that million 68 000 estimated fund balance for the 2020 asheville you think is actually going to decrease um yes yeah the um the budget had planned on 575 000 being our ending fund balance i think we're probably going to be somewhere around 650 000 maybe 700 000 at the end of the year okay so it'll be a little bit it won't be quite what we had projected it'll be better than what we projected but not quite the million 16th that's just right now because we're only through third quarter okay thank you all right is there uh anybody have any questions they'd like to ask corey before he signs off on that topic i guess all right it doesn't seem to be any questions related to the financial status report so moving on to item b then data standards chief caters thank you chief the data standards group met this morning we had one item on our agenda i think we had an addition and we talked about a couple other things but that one item was related to single names within our system so i know brita use the example of share or prints i think are those people who go by one name how is our system going to handle that or what is the proper way of doing so when we have our staff enter these into our system i think we came up with an answer which is just using the last name only field we'll update the manual or brita has already updated the manual so we have a reference point for all of our users to go to should they have these questions about how to enter data it's uh it's critically important that that we have these data standards so that multiple systems as part of this psds and we need some type of standard to make sure that we can talk amongst those systems and operate efficiently i think we're getting there and we continually strive to make sure that we try and reach that standard of interoperability there's certainly plenty of examples where even within like the state systems they don't talk to one another or their standards are all different we understand that that that is uh beneficial for us to make sure that that we can operate that way and have those systems talk to one another if it's within our purview to change those um and then we also ended our discussion this morning talking about um the really the position that we're in as a county and then um with our 911 system i don't want to take away from what val might talk about but um recently there was a news story about the failure of some of the 911 systems and val talked about that um you know what how residents of anoka county we're in a better position because of the 9-1-1 system that we have um and i'll let her talk a little bit more about that but this is exactly why we do this i think that is important to know and that's it for my report all right thank you chief haters [Music] i'm assuming yes and there's a section in the agenda that's for central common i'm sure val will update us then on all the issues that she has in front of her so on to item number three contract services and change orders george yes so we have the wyman llc contract it's voted on to have a not to exceed contract of 10 000 per year she ran out of that uh beginning of uh with the august invoice she ran out of ten thousand so what that means is there's lots of the agencies are reaching out to her to help maintain that legacy rms system that's her that's what she's taking on for us um reminder that you know the legacy rms system is the antiquated system that we had prior to 2015 november 2015. not a lot of people in the county still know how to use it jolene has remained proficient in using it and uh so she's the go-to for most agencies on on keeping that uh data um managed um which is important to to the county um and and some of our other subsystems so uh i met with uh all the clios at a luncheon back on september 16th and i asked if it would be okay uh for for jolene to continue working under the concept that i will use some money out of some of those unused accounts like gis there's uh forty thousand dollars i do i think i've spent three thousand less than three thousand of the gis money because of covid uh their vendor isn't coming in so i'm asking uh i asked them if it was all right if i basically uh take uh gis money to help keep jolene working and then i told him i would come to the the group again and ask to raise her contract up another five thousand dollars uh so she has plenty of funds for 20 for the rest of the year and then 2021. um reminder that we're going to keep uh browser of the legacy rms system up and running until november of 2022 so we have just over two years left on it and she's uh contracted with us to do that so so what i guess i'm asking is i'd like the permission to to arrange your contract from a not to exceed of 10 000 to not to exceed a 15 000 and um and i would say for the rest of the members of the community just to weigh in on that as as one of the chiefs is is that the legacy records is very important to us and having access to the records and and them being up to date and maintained is critical and um [Music] and if if some more time is needed from her i'm sure all the record supervisors for all the agencies would concur that jolene provides an invaluable service so in other words my opinion is is that that would be a good expense and a and a good move for 2021 um so and if somebody else unless somebody else has um something they want to weigh in on related to it we could take a motion i would think yeah mr chair just a couple of questions how long will the 5 000 last george given her present well she used 8 000 or 10 000 in eight months so our figure figuring it out is averages that we think five thousand dollars will cover for the remaining four months and we anticipate going into 2021 with this also correct george yeah i think all i'm going to do is i'm not going to ask for any more money i'm just going to rearrange pockets so a great example is the gis account um sure they're 40 grand sitting there we've we've never used all 40 grand so there's a there's a pocket that i i think i did lower it down for the 2021 budget but i still think there's money sitting there that we will we can use just one example of a place where i might be able to pull some money and just kind of balance the checkbook a little bit there yeah so you're anticipating where i'm going with this should we make it up to 20 or do you think 15 is enough i think 15 is enough if you look at the averages of how she's operating it she hasn't gone over 1200 okay well mr chair i'd make the motion and to amend the agreement with julian wyman to uh reflect a fifteen thousand dollar not to exceed president i'm assuming there is no term in terms of time that needs to be changed right all right is it just is just me or did i cut out something did you hear my motion mr chair if you wouldn't mind doing it again tony that'd be great i'm gonna get myself it might be me i'm not certain okay uh i don't make the motion i'm sorry uh i will make the motion to amend the contract with jolene wyman to reflect a fifteen thousand dollar not to exceed price second schulte okay my only question george is is there a time limit on this contract do we have to amend that also or is it an open time limit i would vote a catherine tim on that kathy do you know i don't have the contract in front of me and i wasn't aware that this was going to be on i apologize so um i i have two questions actually for george and i'll clear that up later one is whether or not we need to amend the time and the second is whether or not this is a financial amendment or a legal amendment as to the dollar amount um most of these contracts i have done so that we can amend the money without making it a legal amendment but the date would have to be a legal amendment if that has to be done but i don't have the document in front of me i don't remember well mr chair then i i think my motion would give authority um because this will have to be obviously ratified by the uh the full joint law so between now and the joint law maybe we'll have those questions cleared up but it would still be the intent of my motion to recommend to the joint law enforcement council that we amend the contract and if for any particular reason kathy tim feels that it doesn't need to go through it because of what you've called a financial amendment then i don't have to make that motion at the joint law or no one else has to so how about if we treat it that way procedurally fair enough kathy is that comport with your understanding mr chair and georgia yeah that'll be fine okay mr chair and george are you in agreement with that also sounds great to me yeah it's perfect thank you okay all right so we have a motion by palumbo second by schulte is there any further discussion and i'll just note that uh jolene wyman is paid at a rate of 75 dollars per hour which is a reasonable dollar amount so are there any other um any other comments then are you hearing nothing further than all those in favor signify by saying i and those opposed to the motion no all right the motion carries for that recommendation all right george is there anything else under contract services or change orders mr chair no all right and then just then transition right into item number four then the psds update review that document was sent out dated october 13th for the governance committee um george is there anything you wanted to highlight the changes on it especially no it's pretty much steady state stuff at this point you know if you have any questions on the details just just don't hesitate to ever call the one thing i did forget to mention in there is that uh britta and myself are looking into the possibility of hiring some interns from st olaf college to come help us do some data cleansing that the chief caters had mentioned earlier um are we we believe that we can uh within we'd get them for about a month period of time we'd do a full background on make sure they're all legal and all that get them lined up freda would be in charge of them and we do a mass attempt to get some of our record a massive record under control again and then after that uh our plan is to build some reporting that if an agency does accidentally put in a duplicate master record that we can ask them to go fix it nicely through it through uh email or whatever but so kind of highlight try to find do some reporting that finds those duplicates and and finds the last person to enter and ask them to go to update the database is kind of our thought so i just wanted to make sure everybody's aware that we're doing that i'll add that to the jlk the jlike version of the psds update but other than that if there's mr chair can i ask a question just quickly on that george are you going to hire are these going to be externs are they going to be paid are they going to be temporary employees do you know far as i know what we understand from the agreement that we haven't really signed anything on it but what we're looking into is uh their volunteer their time is um okay they ask for a position to do this kind of work but we don't pay them okay i'm just concerned that it would be the city of freeland after ireland then we wouldn't burst them if they were going to be temporary employees but you're saying they will not be they will be volunteers correct correct right thanks and if that changes we'll stop and renegotiate and figure this thing out but right now from what we understand they are volunteers all right thank you all right i think well actually one other thing i guess i'd like to highlight too is is that as of october 1st brita maddox transition into full-time rms so she is 100 now paid for by joint law enforcement council and i know some people at least expressed concern for rapids is that we were able to find i think what i think is going to be a good uh replacement for the uh eight hours a week that brita gave us which will enhance rapids ability to integrate with the j like in the psds system overall um so but did anybody else have any questions they wanted to ask george before we move on to central com all right so let's go on to spencercon then thank you mr chair we have a lot of stuff going on down here so i'll run through my list and then just break for any questions at the end if that's okay okay so first we have hired a new radio system coordinator his name is corey demuth he has 26 years of experience in the military communications so he's very well versed in radios some of you have met him he came to the chief's lunch his plan was to go to fire protection but that was canceled so he is available if you have questions or you need help um on october 7th we updated cad to we skipped a bunch of versions and we went to a 20.3.1 the main reason we jumped we made that big jump was for field ops um this version works with field ops we're still doing testing on that but we're hoping to get that and have it be more steady and actually work for us this version also has a new mapping tool it's called real time 100 and it's a faster mapping speed to allow the dispatchers to see the responders in a more timely manner and where they are so we can update callers on high priority events we also started work last week on our asap to psap which is it's like a cad to cad with an alarm company it stands for automated secure alarm protocol so it'll save time with the alarm companies instead of having to call us give us the information they can enter into their cad and it'll pop up into our pending screen and then we'll be able to dispatch everything in a more timely manner so we just started work on that the preliminary work i think about two weeks ago so kevin mcnally and carrie and i are you're hitting that along with some support from george is needed um we worked we had a meeting last week with jason and a few of us from here to try to work on the interface between fdm and cad we've been having some issues with addressing and some things that get pushed out through fdm then break some parts of cad so we're making great progress on that we had a really good meeting last week on that um with all of our cares money we have buying a bunch of equipment we are putting five new dispatch consoles in our training room our intent with that is to close down the dispatchers we have out at the alternate every time there's a zeo outage or another problem out there it affects the dispatch center so we're trying to get them back here technically kind of under one roof but they will be in the training room but we've bought new council furnitures radios phones um and then we're also buying the new chairs we've got the dispatchers their own keyboards and their own cords for them plugging in so they don't they're not unplugging from a cord and plugging somebody else is plugging in right behind them uh let's see here we've also are in the process of working with hip link hip link is a integration it'll integrate into our ipaws which is our alerting system so it'll streamline the process make it easier for us to get it out in a timely manner we could use it for like if there was covid things like a testing facility that was open or a vaccine place that was open we could use it for that too as well as other law enforcement it would have been great to have in place the night we had the 9-1-1 phone outage but hopefully that will come in the next month or so we also bought a seek scan body temperature scanning thing for the dispatchers to come in where we've been really lucky we've had none of our dispatchers test positive so we want to keep that up we do not need to infect the dispatch center so this will allow the dispatchers to just walk in walk by this temperature scan and then a lead on duty can make sure that they don't have a temperature before they sit down uh we have also bought some laptop radios which we can use for off-site dispatching if we needed to evacuate our center for cleansing we could go to any facility and dispatch out of there or we could use them like out at the pga tournament and then the last thing that we've purchased is it's called apco intellicard and it's an interface to cad which will streamline our questioning my goal is to have a caller when they call in here not to know if they're talking to somebody that's been here two months or 20 years we'd like to streamline the questions make sure everybody's asking the same questions getting the same information and it's kind of a in-house qa too that we can use to make sure that we're following all of our procedures then the last thing i just want to touch on is the phone the 911 911 outage so that was on the night of september 28th it was 14 states that lost all 9-1-1 in toronto has kind of taken responsibility for this saying they had a tech doing work he should not have been doing we had 79 calls that came into our center it was out for about an hour hour and 10 minutes we had 79 calls that came in that couldn't get delivered to us but using our rapid sos jurisdiction view we're able to see the calls coming in and then it'll show that they were not delivered to us so we had one dispatcher that just sat and called back all those callers to make sure that we did not miss anything we are only us in washington county are the only two dispatch centers in the metro that have this that was really lucky for us that we were able to do that minneapolis hennepin and ramsey are going through turmoil now from this 9-1-1 calls and people that were trying to get through for emergencies that could not and they didn't have any way to get back to them so that was that was a great thing to have that night for that for the outage and i think that's all i have anybody has any questions all right sounds like i'm not hearing any questions thank you for the update val um we're going to move on to item number six on the player protection council one of the before i turn over to chief jones for an update on what happened at their last meeting um as you recall uh we had a conversation at the last joint law enforcement council meeting about the assistant fire chief from columbia heights dan o'brien being added as an alternate to represent the joint law enforcement council at the logis board meeting it's a lot of acronyms um that said is is that the requirement from logis was that they receive a letter from the chair tony palumbo stating the request to add dan o'brien as an alternate well that letter was sent dan was added as an alternate and he did receive an invite to the electronic meeting with voting privileges and that meeting takes place on october 22nd so um i guess it would be next thursday and so we do have an alternate as a representative on the logist board um while most of the activities of the logist board tend to be by consensus it's not very often there's a contentious vote regarding what data systems or management of logis ought to be that said it's important that the joint law enforcement council be represented to provide a voice in in the event that something um does go askew of what we would have as our goals um and for those of you who didn't know chris olsen you know just to remind people i guess that chris olsen beloved chair of the governance committee in years gone by works for lodness and he's still the law of contact and it's uh great for us to have that voice as an employee of the [Music] so with that uh chief jones if you want to provide an update then on what happened at the last fire protection council meeting or what may come up in the next one well to be honest with you um i'm not sure what will be coming up as our last meeting was indeed canceled so chief piper has been sending out emails updating us on various uh various activities such as andover took possession of the of the fire investigation team trailer but as far as anything to do with communications i have not been uh aware of any other activities that the our protection council has been working on so like i said the last meeting that we had scheduled was indeed canceled so sorry that's not much help well no actually no news is good news as far as we're concerned i think so um so with uh that um actually i'm not sure item number seven alibis or alibis what is that alibis are for anything anybody can think of at the end there that was my addition to the uh [Laughter] that's a good point i don't know i was thinking it was a new software system called balabus or alibis but all right so i guess other topics moving forward for governance um i guess maybe the only thing i would say is is that given this covid situation doesn't appear to be going anywhere i would assume that um we we probably should just assume that all meanings moving forward will be electronic until further notice we used to have sort of the reverse view that we thought we would be meeting in person and um and plan b was to have a webex meeting but i think that's probably exactly backwards is that until further notice i think we probably should expect to have meetings like this so but it will be nice to one day get in the room with with all of you at some point or another does somebody else have something they wish to add then for this meeting mr chair i'm just going to ask doreen have you got everything you need in terms of attendance for this meeting um the only thing i noticed was that kathy tim's name wasn't mentioned and the who's been um signed on late so i'll just add those to the attendance okay just for purposes of the minutes is all at it all right is there anybody else who wasn't mentioned who is attending that i don't see on my list all right um mr chair yes just a couple more things that came up between the time the agenda was put out and uh today's meeting there's going to be putting out an email that could uh gather interest on two two items one's uh called tracks cell phone investigation solution um this is a tool that's created uh that help assists law enforcement agencies in creating accurate warrants uh for cell phones using up-to-date templates that the the company provides and then each of the templates are specifically built to meet the requirements of telephone companies the individual self phone companies um the city of friendly stated that this part of that system uh saves just countless number of hours because they're actually going on a more accurate warrant request the other thing that tool does is it takes that data from from the warrant it provides them a place to uh upload it to this this uh this tool on the web and and for uh and do some uh tracking of the cell phone for the period of time of the warrant and provides them analytical information about about the use of that cell phone where it's been where it's uh where even currently you can tell them exactly where it is right now so uh i'm gonna put out some a request from the different clios involved in the dalek and see if there's any interest in pursuing this it's quite a bit of contract if everybody wants to buy it individually the average cost would be twenty three thousand twenty three hundred dollars per agency we can get that down to thirteen hundred dollars per agency if we buy it as a consortium the other thing is uh some i've been hearing quite a bit that uh officers are still interested in maybe going back to aps as the ticket writer i'm going to put that in that email with cleo's also to see if if we want to try to go back to apf aps is now owned by central square um and and they've melded what aps provides the offspring in citation writing in heavily with fbr so we were wondering if there's any interest from the agencies to go back and talk to central square about possibly uh renewing contracts with them so those are two things i'm going to put out there on a vote for the the cleos to tell me what they want to do just wanted to mention that so it's no surprise if i bring it up during the uh jlk all right thank you george yeah there's an upcoming uh chief law enforcement officer meeting before the next j-like meeting so it'll be ample opportunity to have those discussions with a vision an eye on the future um and i i don't think anybody else had anything to mention so it looks like we're talking about upcoming meetings i'm sorry mr chair scott schulte here just a quick question for george on that tracks phone software uh i read currently that three i think departments maybe are using it friday's in a tribal basis if i read it correctly my only question or concern going forward is is it going to be on a per agency basis that they pay for it even though you're a consortium buying the product it's not going to go through the super formula through jay luck or anything like that well that would be a part of the question how do they want to do it um they did break out the pricing by agency based on foreign officers so we could do it that way um okay i would just follow up that my concern would be that if it went through the super formula anoka county would be paying 66 percent of that and the sheriff's office already has it and is willing to do it for every agency uh he i talked to him today about it he says no we we absolutely offer that service to any municipal police officer police department in anoka county and we have trained people in using that system so i would be i mean i'm fine with if the departments want to subscribe to it individually or as a consortium as long as it doesn't go through the super formula then i'd be fine with it thank you mr chair yeah and i'm sure that chief or sheriff stewart will bring that up at the next chiefs luncheon as an option and i'll just i'll just tell you that that software um was absolutely vital in making a safe arrest of a very violent suspect related to a rapids incident so um the the worth of the of the software really isn't in question it's um it's it's very important so like for instance i'll just give you a short story is that we were looking for a particular person and we were able to time his arrest in or at a place where there was leaks likely to be a violent encounter um so it's not hard to see that if you if the officers in the cell phone can make their way to the same point in time at a time that the officers want that to happen that the chances of a of a bad encounter go down um so it's it's worth really isn't like the question for any law enforcement agency so a good point and sheriff stuart i'm sure we'll bring that up so the next j-like meeting then october 28th ostensibly at blaine pd or online via webex um i'm gonna guess that that it's mostly webex but you know um tony can you weigh in on that on whether people actually attend at all or uh mr chair yeah i think it's going to be webex given the present situation just as you stated earlier we're presuming as a webex unless otherwise notified i think it we actually asked fridley to be the standby at this point and they agreed to do it but it just looks like we're going to continue using webex all right thank you and then otherwise um the next jaylak meeting will be in january um at acs so i think i think the calendar would suggest that's january 27th is the next jaylak meeting in that consequently then our next governance committee meeting should be january 13th or two weeks prior and that would be via webex unless otherwise noted um is there any issues that i'm not aware of regarding either of those dates either the jail act or governance none that i see mr chair all right uh sounds good so i think we're ready to wrap up this meeting here in 41 minutes that's pretty good um so with that then i guess i'll take a motion to adjourn so move motion in a second seriously all right thank you all right schulte the second and then all those in favor signify by saying hi opposed no all right we're adjourned thanks everybody thank you you