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good name I'm Andrew Schaffer from the Trafalgar Property Group I'd like to cover the importance of convening a first trustee or director meeting as soon as possible after an AGM ideally within a week the important items to cover in that meeting or firstly to net chairman which is elected by nominations and then a majority vote assigning portfolios to individual trustees or directors and the important ones would be a finance direct or trustee maintenance security communications gardens and grants and these may be combined or shared depending on capacity and time constraints it's also very important to review the standard resolutions which need to be up to date and on file for the complex these would be an interest resolution authorizing the interest rate to be charged to really react us for the benefit of the building secondly a handover resolution to hand over a real levy accounts on a standard three months basis to make sure that a really connections can continue promptly and the resolution to authorize levies to be charged on the first in advance which is necessary for legal connections and commonly scrutinized by judges and magistrates in legal matters also important will be discussing the roles and responsibilities in terms of requesting quotes documenting scope of works for quotes and hard quotes should be approved because of the decision-making parameters can be agreed upfront this all greatly streamline communication and email volumes down the line and make sure decisions are made correctly it's important to make available to new trustees and directors documentation such as the management agreement explaining the role scope and responsibilities of the managing agent the insurance policy to make sure that is available and the scope of that is understood and importantly as well the preferred contractors that are currently doing work on the the common property also important is to understand the tenure maintenance plan for sectional title schemes the word to be planned ahead and how that will be undertaken and when in terms of quotes and getting that work done the annual general meeting minutes should be approved for circulation at the first meeting and that will then keep the governance of the building up to date which is a very important expectation of the Board of Trustees or directors the challenge to a new board is to make sure that the building is run effectively their communication to all residence is prompt and complete and to make sure that they add value to the facility management and the lifestyle of all of their stakeholder residents thank you