Byline Bid Proposal Template Made Easy

Sign bid proposal template

commandment number one thou shalt be RFP compliant ask yourself the question did I respond to and meet all RFP mandatory requirements you need to comply with all of the RFP mandatory requirements review your response to ensure that every RFP requirement in your proposal are met use common language for the customer speak their language it's not about you it's about them they need to see themselves in your bid proposal develop a checklist of all the RFP requirements to make sure that you don't miss anything when completing the bid proposal commandment number two thou shalt write against the evaluation criteria and the question you should ask yourself is that I put sufficient details for each evaluated criteria write your bid proposal to the technical and financial evaluation criteria conduct an objective evaluation of your proposal against the evaluated criteria before you submit it to the customer if you don't achieve the maximum score possible consider adding quantifiable information to your bid particularly where the maximum points are allocated focus on providing more sufficient details on higher weighted criteria as opposed to the lower scored criteria of evaluation section commandment number three thou shalt avoid using a standard proposal template ask yourself the question did I write a unique technical proposal addressing specific needs of the customer avoid using standard proposal templates for all customer avoid using previous bid submissions for the same customer as the requirements mace may change if you must reuse old content rewrite it and tailor it for your client and specific to the statement of work otherwise the client will think that you're not putting enough information or attention into the detail and you they will figure assume that you will make the same mistake when you actually deliver on projects that you will be working on thou shalt submit a price sensitive proposal question that I conduct a thorough analysis of my financial proposal if your price is too low the customer may think that you don't understand the requirements the RFP if it's too high then you need to provide substantive detail to the costs associated with your technical approach if your technical approach is not superior to your competition then you run the risk of not making the competitive range review the weighted evaluation score of the financial proposal against the technical proposal in order to submit the most competitive bid proposal commandment number five thou shalt ask questions this is probably the most important part of a bid proposal development and the most common mistake that we all make we should ask as many questions as possible avoid all assumptions the question do you have all my questions answer to prepare a high-quality bid proposal take advantage of the question time frame during an RFP to seek clarification and monitor other bidders submitted questions and the customers responses ask questions early in the the evaluation phase if a customer RFP is unclear it's important to communicate with a designated Contracting Officer as soon as possible to seek additional information or clarification your question may trigger a change in the solicitation so be careful not to ask questions I may also give your entire technical ideas an advantage to your competition commandment number six thou shalt quantify what I qualified the question to ask did I provide sufficient details on all qualified statements I made in my bid proposal avoid making general sweeping statements without providing any justification for details customer wants to know why and how your company provides high quality service while you're a first in class and how you provide timely and cost-effective services you made a qualifying statement now you need to quantify what that means use examples to demonstrate your corporate approach and methodologies provide useful information of about about your proposed resources the skills the competencies or experiences as well as their attributes to make them ideal for the role that they will undertake commandment number seven thou shall explain what I what it will take to win the question you should ask yourself did I present the customer with a low risk and best value alternative in my bid proposal right to beat your competition not just meeting the rfp's basic requirements understand the customer's requirements do your market research and review customer information such as annual reports main estimates historical data plans on priorities your technical proposal must convince the customer that you have a strong management team a strong corporate approach and philosophy that will minimize risk and you have a strong track record with projects and customers of similar size complexity and scope commandment number eight thou shalt have someone review my bid proposal question that I have my plate proposal objectively reviewed by someone else you are spending time and money to prepare a bid proposal yet you really cannot afford not to have it reviewed before submitting it when one person completes a submission they become very familiar and they make mistakes and avoid picking up some of the errors and omissions in their bid proposal have someone else review the content and grammar of your submission as well as gaining new ideas there's no substitute for an eagle-eyed review that solely focuses on this commandment number nine thou shalt seek customer debrief question did I seek feedback from the customer following the evaluation of my bid whether you win or lose a bid always request feedback feedback will provide information on your strengths your weaknesses areas for improvement where you have failed on your technical evaluation as well as getting a pulse on in your financial bid customer feedback relief it will even abled you to submit a better bid proposal the next time you're asked to do so commandment number ten thou shalt submit a professionally looking bid proposal does my bid proposal follow the numbering and presentation sequence of the RFP the appearance of your proposal matters use proper format tables of contents charge graphics tables picture etc to bring clarity and straightforwardness of your bid proposal use proper language punctuation grammar most evaluate evaluators will tell you what that appearance doesn't matter it's the content that counts however the best looking bid proposal will always be the winning one and I have added other commandments for consideration thou shalt not make the bid proposal all about me it's about the client demonstrate how you can provide added value and how this will benefit your customer thou shalt add value demonstrate in your bid proposal how you can minimize risk and add value to your customer thou shalt have well-thought-out approaches and methodologies if you can demonstrate a strong corporate approach and a strong processes strong processes it demonstrates the maturity of your organization maturity of your processes and it benefits that the good and the benefits to your client lastly for consideration thou shalt develop sound teaming agreements in the event that you are not able to submit a bid or comply with the mandatory requirements on your own at firm level join another organisation form a strategic alliance form a joint venture have a subcontractor they will all contribute to qualifications of your bid proposal at firm level as well as resource level thank you