Carbon Copy Signature Block Title with airSlate SignNow

Save signature block fact

hello everyone this is Tommy Stephens with k2 enterprises dropping in with another in a series of technology focused tips today's tip is going to focus on how you can quickly and easily add your signature to a word document using a little-known feature of word known as building blocks building blocks and quick parts are fantastic tools inside Microsoft Office Word that really don't get the airplay that they deserve they effectively give us just very simple easy to implement shortcuts to insert all types of content into a Word document up to and including even a scanned image of our signature so let's jump into Word now and see how we can take advantage of this feature now as you can see I've got a sample Word document on the screen perhaps it's a letter that I've written to someone and I want to attach a image of my handwritten signature to this document I don't want to print and then sign the document and then turn around and email it or anything of that nature rather I want to take an image of my signature and attach it to this document let's be clear we're not talking about digital signatures here we're not talking about electronic signatures we're just talking about facsimile zuv your signature first to make this happen we're obviously going to need to write our signature perhaps on a sheet of paper and then scan that sheet of paper or perhaps if we have a touch enabled device maybe in some cases you could take a digital pen and write your signature and capture it on the touch enabled device in my case I've actually gone ahead and scanned a copy of my handwritten signature now what I want to do is set word up so that I can very quickly and easily not just for this letter but perhaps or all other communications where I need to attach that signature I want to set word up so that it can do this with essentially just about one or two clicks of the mouse the way we will make that happen is by taking advantage of words building blocks and quick parts features building blocks are simply collections of predefined text and images that you store inside word in various categories as you'll see momentarily and these building blocks you can then very quickly recall and insert them into your document these could be long paragraphs of text these could be perhaps multiple pages of text and in our case today they could also be our signatures so that's what a building block is it's just a collection of predefined information that you can insert into a Word document a quick part is a subset of building blocks when we start to save all of our building blocks we can begin to divide them into different categories to make them a little bit easier to find and as you can see on the insert tab of the ribbon quick parts are available we can simply click and choose whatever quick part we want or need to without having to get into the entire library of all of the building blocks that we might have saved so essentially a quick part is just a shortcut to a building block that you expect that you might use with some degree of frequency now to begin the process of setting word up so that it can save and recall my digital so I'm sorry my scann signature I was about to mess up and call it a digital signature to begin to do this so that I can recall it as a quick part probably the best way of approaching this is to go out and go ahead and insert a copy of your signature into the document manually so in my case I'm going to say that I want to go and grab this signature and I will browse to where I have it located and then once I browse to where I have it located I've got a lot of images on my computer as you can tell I'll scroll down just a little bit further until I get to that signature it's down toward the bottom as I recall in this listing there it is so I will click and go ahead and insert that into this document in kind of a manual fashion and I'll go ahead and resize it kind of clean things up just a little bit as if I were actually going to use this so we've got the signature in the document the old-fashioned way now what we need to do is save it so that we can bring it back in as a quick part moving forward to make that happen make sure that the signature image is active make sure that it's the selected object on the screen and then go to the insert tab of the ribbon and click underneath quick parts and say that we want to save the current selection to the quick part gallery now when I click and say that I want to save this to the quick part gallery I'll give it a name I'll call it for example my signature I want to keep it in the quick part gallery so that it's accessible directly off the ribbon I could change that to other galleries if it were necessary but quick parts in this case is probably the right choice I could further add a category to it add a description if necessary I won't take your time to do that it's pretty obvious that when we save my signature that that's what we're talking about finally I will click OK to complete the process now at this point that signature has now been saved as a quick part in fact you see that I have deleted the original signature that was already there let's suppose I'm in another document now and I'm ready to sign that other document all I have to do is go to quick parts and there is my signature I click on it and bingo it's in the document this is a real simple real effective way not only to insert your signatures into documents but frankly any other text that you might have long disclaimer messages or standard paragraphs and contracts any and all of that can be saved as a building block labeled as a quick part and then easily recalled upon demand so as you think about how you work inside Microsoft Office Word and you think about all of the repetitive passages of text and paragraphs and sentence and even signatures that you find yourself inserting into Word documents over and over and over again take just a moment and save each of those as quick parts so that you can streamline and economize on the amount of time you spend creating routine text inside your documents on behalf of everyone at k2 enterprises thank you for stopping by we hope that you found this tip to be useful and we look forward to the opportunity of sharing additional information with you in the future stop by often we refresh the videos on our channel periodically and again hope that you'll find the content to be useful