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[Music] hey everyone kevin here today we are going to look at outlook rules and yes i know outlook is amazing but we're actually going to look at how you can set up rules in outlook so what is a rule it's a way that you can filter your emails automatically so what are some examples of that well maybe your manager sends you an email and that's probably pretty important you can separate that from your inbox into its own separate folder or maybe you get an email about an important cookie conference coming up you can automatically flag that message for follow-up or as another example maybe you get the kevin cookie company newsletter and to be honest the content's not really that valuable you can set it up to delete that automatically if you spend any time manually organizing or sorting emails in outlook rules can help you save time alright let's jump into outlook and let's create some rules here i am in my outlook inbox here at the kevin cookie company and i'm looking forward to setting up some rules so i can gain control over my inbox it's just overflowing with messages here we're gonna start off with how you can set up a very basic rule in outlook and right here i received a message from patty fernandez she's my manager here at the kevin cookie company and i want to take all messages from patty and i want to put them into its own separate folder over here this way i can stay on top of all of the messages that i received from patty to set up a role in outlook there are two different ways you can get to it right here i have the message from patti selected i can right click on that and this opens up a context menu within the context menu about halfway down there is the option for rules and here i could set up a very basic rule now alternatively i can also select the message here and right up on the top ribbon within the home tab about midway through under the move category there's also an option here to set up a rule let's click on this within this menu at the very top i can set up a very basic rule here it says always move messages from patty fernandez and then i can decide what happens with that message in a little bit we'll come back and we'll look at how you can create a rule entirely from scratch but for now let's click on this option right up here this is also one of the most common rules that people set up this opens up a dialogue with rules and alerts when i receive a message from patty i could decide where i want to put it now i can choose any folder over here that i've created now i already have a folder called my manager patty...