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Cleaning services invoice example for organizations

what's up boss family boy dj the boss coming back at y'all with another video i hope everybody had a wonderful holiday merry christmas happy new year we are we have all made it into 2021 thank god and it is the first of the month which means it's payday for your boy so that's what we're gonna be talking about today is billing how to get paid how do you get your money since that's what we all do this fight nobody trying to be out here cleaning for free uh running no businesses where we don't make money so how do you get paid all of that and much more right after this [Music] what's up everybody so first before we get started everybody go ahead and hit that thumbs up button for your boy subscribe to the channel so that you get notified every time i upload a video and also help support the channel and helps other business owners find the channel more people we have in the community the better for us all so definitely hit that thumbs up button and subscribe to the channel for your boy but today we'll be talking about uh billing so how do you build your clients how do you go go about getting paid and uh there's a number of ways you can go about setting it up i'm gonna save some of the the more important things for the end just for the sake of organization just because uh there's some upfront things you kind of got to know about billing before some of the you know more specialty things that i'm gonna bring up so as far as billing a few different ways you can go about building when you're first starting out don't get caught up on trying to use systems like you know invoicing software and things like that a lot of building you know operation managers and businesses are very old school they're very very willing to still use checks more old-school forms of payment you know cash with receipts and checks and things like that so if you're just starting out you know just let that be the case and just you know take checks until you have enough revenue to where you start looking into actual software systems to help you actually send out invoices or you know sales receipts and things like that but getting into the whole sales receipts and invoicing there's a few free software as i'm sure i'm not sure if square is still free i know quickbooks has a free version there's a bunch of different invoicing software's out there you literally google it and 50 000 will come up they're all for the most part relatively the same i've i have experience with square and quickbooks these are the only two that i've i've used i've looked into other ones in shopping around and they're all for the most part relatively the same when it comes to invoicing there's gonna be a couple different terms that you're gonna hear thrown around the industry a net 30 being one of the big ones you know arrears advanced net 15 all these different types of terms i'm breakdown i guess kind of what what those things mean so you guys aren't confused when you when you hear them billing terms and basically an agreement of how or when your customer or client is supposed to pay that invoice for whatever services that you provide starting with the most popular net 30 in the traditional sense what this means is let's say it's it's jan it's january 1st so you get the client it's going to be they're going to make their payments on net 30 terms so this means that you or your crew are going to you know go in service this client uh from january 1st all the way to the end of january the last day of january to february 1st on that last day of january you're going to send them an invoice for all of the work that you completed in january uh that invoice will have a due date so they will have to pay for that invoice in 30 days so 30 days from the end of january to get your payment so what that means for you is that you'll be working for 60 days before you actually you know in essence receive that first month's payment and so you'll always kind of be working you know behind it's not a bad setup a lot of people still do it it's very very popular extremely common especially in b2b services so it's just it's a very common thing so don't be scared when you hear those terms very much like net 30 terms are net 15 terms which is basically the same thing you perform the work from for the sake of the example january 1st to january 31st at the end of the month you send them an invoice but this invoice is net 15 which means they have 15 days from the day that you send them that invoice to pay that amount and so uh if you have some that 30 accounts and some net 15 accounts it's a good way to kind of break it up and have some some income come right in the middle of the month for you so it's a good idea to mix both have a little bit of both or you know none at all if you know if it suits you but people also kind of confuse the terms and when they refer to net 30 and that 15 and you can build that in advance or in arrears so what in in the example that i just went over there would be an example of building in arrears uh the you're billing for things in a rear behind you things that have already happened service that was already provided so that would be an example of uh bidding in arrears uh you can also bill in advance for services so you can send your client an invoice on the first that is not due until the end of the month so you can send the invoice on january 1st due for the you know due on february 1st or the last day of january for the services completed in in january and so that would be an example of building an advance for services on that net 30 agreement those net 30 billing terms same for the net 15 uh you know so that would be the advanced version of net 15 if you send them the invoice you know and they have until january 15th to pay that invoice in full for that whole month so those are basically four different uh billing options so uh i've i've seen in different companies uh not only you know cleaning companies but uh you know product manufacturing companies that i've worked in when i had a nine to five they you can you'll even see numbers associated with the billing terms so you'll see like a two percent 10 net 30. uh and so those are just uh discounts that you know a a vendor can add to to the billing terms to uh entice your clients to pay on these net 30 or net 15 invoices a little bit earlier so two percent 10 net 30 means that you'll be willing to give your client an additional two percent discount on the invoice if they pay it within 10 days of that you know 30 day invoice so within if they pay it within the first 10 days you'll give them an extra two percent or they can short the invoice an additional two percent uh just for paying it in a timely manner so that's something that you can do uh that's also something that you can mess around with to make it uh you know more favorable to you or whatever you think is going to entice clients to pay those uh arrears invoices a little bit uh sooner or advance invoices a little bit sooner if you want to offer a discount for that with that said and with customizing in mind and now that i've touched on kind of making things your own you can also this which is what i do which i think is the best way to go about it is is to build up front so pay for services in advance this is a much less common uh way to go about billing i've gotten much more pushback from other people in the industry than i have from clients about uh you know billing in advance i've had certain you know clients trying to tell me that they've never heard of paying for services in advance but it does happen it is out there there are several cleaning companies and other companies that bill for services you know in advance and and payment is due up front my company is one of those companies this can make it i guess in theory make it harder i haven't necessarily experienced it being harder i think you know the hardest part that i have to experience as far as sales is what is you know the same sales experiences that that we all are struggling with which is trying to just continue to get more customers you know more leads coming in outdoors uh not necessarily the closing rate of those leads so uh i figure i found that the closing rate really hasn't changed uh helped or hurt us uh because of the you know the billing in advance but with that said it doesn't i don't necessarily want to say that that's the best thing for you to for you to do i think it's the best situation overall but like in every video that i say it's best to mind your own business so it means you know do whatever is going to work best for you if uh you know if you can get in the door easier by offering net 30 payment terms for your clients and you can you have no overhead for those 30 days or you can perform the work for those first 30 days until you actually receive payment from those clients before putting employees in those accounts then you know then then do it that way it's it's you know it's much more common it's much easier to get in to you know accounts that way with those type of building terms it's things that they're comfortable with they know that you know they don't have the bill it you know do immediately so they're not thinking about it for a while um you know if you if you have the ability to do it that way then go ahead if it works if it works for you then uh then then yeah by all means but yeah always do what what is going to work you know for you uh if you try to build an advance and you find that it's it's the it's what's stopping you from getting accounts then you know you may have to switch it up maybe it's not going to work in your area or maybe you know you may have to take a different approach but for me it's just what i've found best and really it came out of necessity because you know like i've said plenty in plenty of videos i was in a bad bad spot when i first started my company i didn't have 30 days to wait for anybody to pay me i didn't want to you know wait you know or do work for 30 days and then wait another 30 days for you know clients to pay me and it as a business principle it didn't really sit well with me i figured it was kind of counterproductive uh you know if you know best case scenario if you get you were to get a call from a huge client you would have to hire that work out for the first 30 days because there'll be no way you can complete the work yourself uh and you have also also no way to cover that payroll for the first month or you know a month and a half two months before you receive payment from that client for that work so for me it was a non-starter it just would not have would not have worked for my business model which you know if i want to be able to grow quickly i need to be able to have capital to do that and coming not you know not starting from a place where i had a bunch of capital to start with or a bunch of credit to be able to apply for loans and things like that to start with it required me to have to take those payments up front so don't try to let anybody tell you that whatever you decide isn't going to work you know test it for yourself you have to you have to try just because something worked for somebody else doesn't mean it's going to work for you or it's not going to work for you you have to try to do what's best for you and you have to try it for yourself so people may say you know whatever way is the best or nobody's going to you know sign up with you if you do it this way or you're going to look us you're going to look unprofessional or if you do it a certain way none of that is true it's all subjective to you know you know the customer's opinion is the only opinion that matters you're you're direct the person who's going to be signing the checks is the only person's opinion that matters in this particular case and if you decide on a particular model then stick with it you know stick to your guns within negotiations with these with with your client don't you know don't let them say no scare you off because maybe that's not a client that that fits your business model maybe you don't want that client you know if it's something that you you know an amount of money that you really don't want to turn your head you know you turn away from uh just make sure it's not you know what a client that you really don't need to have in your business or someone who's not going to be uh you know helpful you know if they should you know new clients should should bring you more happiness not more stress so but that's it man i hope i kept this video as short as i wanted to when i first started out i doubt it but that is it uh love you guys thanks for getting those subscribers up remember to like this video just hit the subscribe button so you guys get notified next time i post one uh but that's it man i love y'all keep that boss mentality peace