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[Music] hi I'm Sean Reynolds the owner and designated managing broker of Summa properties Northwest and this is an overview or a how-to video on using transaction desk within the Northwest Multiple Listing Service to create an offer and this is going all the way from the very beginning how to get all the forms in how to get the contacts in create the offer make sure everything's all squared away and then send it out using authentic ID so this is the how-to on the basic process of writing up a digital author in the transaction desk and authentic ID to send it out so let's jump right in okay so you're going to log in to the MLS you are going to go to transaction desk and this always takes just a little bit to pull up here waiting waiting waiting okay and here comes alright and we are gonna go to create transaction and then it's gonna ask you to name the transaction this one's gonna be a fictional transaction I'm going to call it the Fred and Betty Johnson so I'm gonna call it the Johnson offer and oftentimes I'll use the buyer the sellers last name and he called either the offer or listing all right and this is a residential sale you can see all the other options there as well import data okay so you've got a couple of options here you can choose matrix and that is pulling from the Northwest MLS information listing information or realist you can type in a tax account number and it'll pull up all the information for that home based on that we're gonna go with matrix and this is the listing number so throw in the sixth digit listing number or four-digit a seven digit listing number sorry can't count there and what that will do is that will auto populate the listing number it will auto populate the listing agent information and sellers name property address a whole bunch of stuff so you don't have to continuously retype it on each different form super handy all right so you get that in at me as the sign broker yes I'm going to be the selling broker and if you are a new broker you can click on the use wizard and what that will do is that will take you through kind of a five step wizard process and that's super handy so let's just go ahead and use that because otherwise you're probably not watching this video all right well then we're gonna hit the create button I pointed to the screen as if you can see that you can't all right okay so here is step one of five you can see that here and this Scrolls through these steps here you can change the status of the offer there I'm just going to go with open and make sure this information is correct if you don't have this information there you can add that information in and it will populate one would it not be there it might be there when you are writing up an offer on something that's not in the MLS something along those lines okay so let's assume all this information is correct let's go to the next one these are transaction dates so let's just say that today is going to be our offer April Fool's and then offer expiration date let's just pick tomorrow randomly the rest you won't know because you don't have them yet all right so and you can go save an exit or you can go next and so now we're on step three of five using the wizard and this is the contacts part you want to get the contact information correct because that is what authentic ioan is going to be using to email out your offer so it's going to get emailed to the buyers they're gonna sign it's going to come back to you and then you're gonna send that out you send out the PDF that came back to you to the listing agent as your offer all right so we this will bring up any contacts that are already in there for that listing you'll see Nathan Rolo is the listing broker I put myself in as the selling broker listing firm selling firm yep yeah undisclosed I'm not sure what that is but Oh undisclosed as the seller the seller in this case is undisclosed now this is one of some property Northwest's listings I didn't ask Nathan for permission because I knew he can give it to me for purposes of this video so I'm just going ahead and using it but the seller is undisclosed okay so what we don't have in here are the buyers names and address info so let's go add so you're going to add a contact and we're going to create a new transaction contact now what you could do is you could add an existing contact if these buyers are already in your system as a contact you can bring them right up piece of cake or you can add yourself or you can add a contact from Google if you've got them in as a Google contact those are your options but for in this case we're gonna go create new transaction contact and here's the scroll down menu I'm gonna go they are a buyer and their first name is Fred Johnson and his email is Fred J msn.com and you could also go address you could add in their phone number get a bunch more information in there but you probably don't need to all right so now Fred Johnson has been added as a contact to our contacts step 305 within the wizard we need to add one more contact so let's do that we need to add Fred's wife her name is Betty okay let's go by her first name Betty Johnson save okay so now we are gonna go next now it's asking us for the forms and what you're going to do is you are going to add forms just like you added in contacts now you're bringing in all the forms that you need and you're going to go ahead and fill them out what you want is you want this transaction to be totally dialed in then you go to authentic I'm and then elephant assign all you do is basically put in the signature blocks and the initial blocks and the dates get all that squared away so you want it to be all correct before going into authentic alright and I typically just choose all statewide forms and okay so this is a single-family residential home so I'm going to use form 21 and then I'm just going to bring in a bunch of other forms to kind of use as an example so I'm going to go 22 a financing I'm going to go 22 D optional clauses I'm gonna go form 22 K identification and utilities and I'm going to go form 35 now I'm going to be doing watch for another video make sure to hit the notification bell for some properties north west so that when you have other videos come up you'll get notified one of the other videos I'll be shooting probably tomorrow is which forms do you pick and how do you go about picking them I know for new agents you have all these forms literally hundreds of forms which ones do I use I'll be kind of walking through that there's a specific process for that and then there's a way that experienced brokers kind of go through a checklist and know okay yep I need this forearm alright I said I was going to do this so I need this form so but for the cases of this transaction I'm just going to say we're using these five forms alright so I've got them selected and you choose them by doing that I'm gonna go ahead and here's our basket of forms I'm gonna go ahead and hit add so now it's going to take a second there are there's our five forms there right there okay and so now you can go in and basically edit each forms this is you right up instead of handwriting them up you are writing them up right on the screen alright so here's all the information that I said would auto populate make sure all of that information is correct because if the listing agent didn't get right then it's just gonna be replicated throughout the whole offer so just make sure take a quick look and then you just go through and you fill out the offer look for within the several properties north west our YouTube channel we've got a how-to on how to fill out each one of these forms so look for that there if you're questioning how to fill out form 21 I've got a full video there for you to look at all right so go through fill out the form I'm just going to do a few lines so that you get the idea let's go 2.5 million the offer or the list price on this and oftentimes what I'll do is I will print out a full MLS listing along with tax records so that when I have them so that when I I'm going through I can easily refer to this information as I'm writing up the offer you might want to do it on your phone you might want to do it on your iPad you might want to do it on secondary screen or another monitor however you want to do it that's fine just have that information available all right I'm gonna go $50,000 and this money and that is how check held that closing agent all right let's assume all the rest of this stuff is filled out so now I'm going to go file save save file exit and this will put me back and there's other ways to do this but that this is the way that I kind of learned and this is the way I know how to do it as far as going through and navigating the forms so let's go into financing a denim let's take a quick peek make one or two changes just to make sure all right and we're going to go a conventional first with 20% down all right file save okay so what I want to do is let's pretend now that we've got all of these forms totally filled out just the way we want what I will do is before I go to authentic or before I get the contact squared away before I get all of this totally dialed in I am going to go and I am going to take a look at all the forms make sure that it saved all of my changes go to a spot where I know I made a change the first change I made in this form was 2.5 million I brought that in yep okay so that's there that's there and then I just want to scroll down is this correct okay that looks good so let's go file exit all right so let's pretend that all of the forms are correct we've got all the terms in there that we want everything we've want is in there now another couple of things that you're going to add is you're going to add typically a copy of the pre-approval letter all right how do I get that in there that's not in there so you're going to go add and then you're going to go add again you know I think I do it on the next screen nevermind okay let's go I do yep all right so let's go done and so now we can go add on so we yep alright so if you need to let's go close there yep so here are some other forms so we've got all the forms in there the way we want them this is kind of adding the other documents whatever the other documents are and so this screen here this is step five of five within the wizard I don't always use the wizard that's why this sequence kind of messed me up a little bit here in case you think the guys managing broker you know what he's doing well you're kind of partially correct but that's because I don't always use the wizard and so the forms we're looking at here are legal description form seventeen additional features those are forms that the listing agent Nathan Morello added as supplements to this listing so we can easily grab them and include them within our offer and so let's take an example of earnest money check if you need a copy of the earnest money check also added or maybe it is the buyers crew approve pre-approval letter scan those into your system get them into your desktop I think once you get to this screen you can go ad and then you can click here to drop all right I've got them on my desktop somewhere where are they okay it's called example of letter opinion pretend that this said earnest money and you would select that you know would upload it example of letter of opinion and it's right there so that's how you upload a document that isn't an MLS form or wasn't uploaded by the listing agent it's just a random form how do you get it in there and that's how you do it you hit add drag and drop files here or click to upload get upload here upload from device or computer okay so there are ways to get the forms in there obviously alright so you've got all of your forms in there you hit done okay all of your stuff is correct and in there you've got your description you got your purchase and sale agreement you got all of your addendums you got all your information you're ready to roll what do you do now well you need to email this to your buyers for signatures and so you can either go signing or you can go over here to the pen which is authentic ID let's go out there to sign and let's go add create authentic sign signing name this is the Johnson offer and this is using the transaction the Johnson offer now you can have those be the same or you can have them be different it doesn't matter because what's going to happen is they're just gonna use the transaction alright save alright you've got a couple of options here as far as who can sign what when authentic I'm digital so this this authentic sign is going to email out this offer and if you choose the sign in line then it not it does matter who gets to it first so if you put Jim first and then Bonnie after and Jim's gotta sign it before Bonnie can this is signing participants sign in order Samuel sign simultaneous sign he has just first-come first-serve whoever gets to it first can sign it next guy signs it doesn't matter who it just when it's done it's done it'll come back to you as the broker finished all right participants let's go ahead and put our participants in alright so this is the signing for the buyers so you as the selling agent won't be signing any anything it's just your buyer signatures so we are gonna check Fred Johnson he's going to be a remote signer your other options are in person signer don't want that this the whole reason we're doing this is a remote reviewer we're just want to have somebody be able to take a look maybe a managing broker or CC only somebody just gets it we're also gonna have Betty be a signer she has a remote sire signer and you've already designated that their buyers within their contact information so you don't need to do that here and you just need to add them to this transaction so we have done that they're both indicators remote signers let's go ahead and add all right so so participants let's go back now Betty's got a hand like this red hand so we need to go in and edit Betty's information so her email just never made it in there Betty J amazon.com say participate all right so now so really the only thing you need to have in there is the buyers name and their email address that's all that authentic sign really requires okay so we've got that now we're gonna bring in all the documents that we need to this signing all right so we need we know we need form 21 form 22 a D 22 K from 35 legal description form 17 these were from the listing agents forms and then we also we're going to use this as our pretend earnest money check other examples you might have of things in here like earnest money would be buyers pre-approval any other documents maybe a document showing the buyer has proof of funds if you're a cash offer or something along those lines alright and we're gonna add these to authentic ein for signature so this will take just a second here to pull in it's adding all these documents as you can see here adding documents takes just a second okay there they are alright and then so this is the main screen of authentic I and with the forms in it you've got forms one two three four you could navigate to the very end this way you can navigate one at a time this way this should send this to five so back and forth this way and then you can go ahead and edit here as you need to but we know that these forms are all correct they're exactly the way we want them because that's the way we did it and so those are all there we want to just go through and kind of make sure all right four or five six seven eight yep we got all the forms in there all right so we're good to go now if you did need to add a form at this point I forgot form 22j this is an old home I need to add form 22j so we could go select from forms we go select from transaction and document box if we didn't happen to get one of those checked correctly Johnson offer forms and documents that has all the forms for our transaction that we need upload a file this would be a good one for if we needed to grab something off of our desktop let's upload a file upload by email you can do it that way and you can do print driver those are all different different options to get files in there okay so now we know we've got all the forms in there they're all good to go you can move them around individually by hitting those buttons so let's go ahead and go to the design process now you are actually designing your authentic Iying design authentic sign signing here all right so it's going to bring out 22 pages of documents you may have 50 pages you might have 75 pages on a really long purchase the sale agreement just a lot of different stuff all right and what authentic ein does is it says okay we know this is a an offer we know there are buyers we're gonna take the buyer signature and put them wherever we think is appropriate so it's already put Fred and Betty Johnson's signature block and dates there and then buyers initials it's already put Fred and Bonnie's by initials there now let's say that for whatever reason we don't have that information in there so what do we do okay so we know we've already got Fred this drop-down menu is for which one of the signers the action is happening so we're gonna go that we could go Fred know we're doing we're doing Betty alright a drag and drop so here is your sign option here's your initial here's your date of signature and there's a bunch of other stuff here sign her name those are all these are all for signing stuff markup if you needed to type in some texts you create a text box right there put the text in text all right you could go pen freehand write something there you could type in a big circle there you go you can highlight stuff with the pen you can do a line through like that with that line so and then the rest are just kind of some other stuff that if you want to check out you can but as far as what's necessary to get throughout that to sign this these are these are your main tools and I'm gonna erase all those just to get rid of them all right so we've got Fred sick initial in there now we need Betty Johnson's initial so we're gonna go initial here along with her with the date okay so that's how you do that so you just need to make sure that you on each of the pages you've got the initial the correct initials and the correct signatures where necessary now let's go down to like the legal description there's the legal description there's nothing on it what do we do well same thing but the buyers initial there so every purchase and sale has to have a legal description a full legal description to make it valid so there's Betty signature here's Fred's just put it somewhere on the page so it's really obvious alright so that is it so you just need to make sure you go through and signature blocks are wherever they are required follow the form through down the cellar disclosure again same thing now this was taken from the listing and so what we've got here is you need to just read the form this is a disclosure just saying hey basically the buyer got the form seventeen here's one that says the buyers waiver of right to revoke offer or buyers waiver of right to receive completed seller disclosure statement you could typically you're going to sign this and you're gonna sign this if as the buyers if everything in the form seventeen is okay but initially you might just sign this in in that case you would go Fred Johnson and there you'd have it so that's really about it okay so from from here on let's go ahead and assume that we've got everything in our purchase and sale agreement exactly correct just the way we want it we've reviewed it twice maybe three times if you have somebody that knows this process have them take a quick look at it right now at this point because after you send it through the authentic I'm process you can't edit it anything you can't really change it so let's go ahead and hit next alright when you see green that's good you have successfully completed the creation of this signing all right to change the email address of a signing participant or to customize and I'm just reading through here or to customize the invitation email subject line or message before the invitations are sent select the customize button below otherwise select the send button above now if you hit send invitations boom they're going to go out and the subject line in the little place where you've got a mess just gonna be blank so I always go ahead and hit customize invitation email just because I want them to get something sent knowing all this is this is it so I'm gonna go offer on Woodinville house so I'm going to do that I'm going to copy that send it to both of them and Ty Fred here is the offer we have been working on that me know if you have questions thank you yes something like that it's a super quick note so that they know it's coming it's here all right this is what they need to sign hey I wrote you a little note along with that offer what helped you my other is my high fret an extra space in there I mean I do the same thing to Betty Betty something like that okay and then you hit save and send invitations boom authentic sign invitations were successfully sent okay so now they've gone out and you will get a notification via email when one person signs when the next person signs and then typically when that second person signs it'll say successfully completed and you will have the complete document available to you so you can either log in and grab it or it'll be set to you you take that PDF document so you've got one PDF containing I think we had 22 pages maybe 19 pages I can't quite remember I think is 22 pages total but it should have all of those pages in there open up the PDF make sure number one that all the buyer signatures both signatures are there that all the forms are there then all the changes that you put in those forms are there just go through another review process alright and if it's not if you don't have everything correct you need to redo it bummer but better to redo at this point in time then after you've sent it to the listing agent as an offer and then they're like hey you don't have all the forms in here you don't have the buyer signatures on here why did you send this to me those are embarrassing conversations to have so make sure at this point in time when you get the PDF back after the signature that it's all good and then so what you'll have is you'll have that PDF for the 22 pages of information complete with signatures complete with all that stuff and what you're going to do is you're going to take that you are going to draw draft up an email to the listing agent hi dear mr. listing agent attached is an offer from my buyers the Johnsons it's a great offer here in the basis here are the basics of the terms here's what I think you'll like the best whatever if you needed to include a deer seller letter you're in a super competitive market and you want to get a letter in front of the seller saying why your buyer should get it this is when you would attach that so you're going to attach the PDF quick explanation of your offer get your contact information there if it's not there already in your signature and your email signature and then you email that offer off just as simple as that so the offer itself is the PDF you've got your other explanations in the body of the email that's really about it and what I would do is if I know I'm going to be sending out an offer I will go there text or call or email the listing agent hey we're gonna have an offer I'm just waiting for signatures to come back as soon as I've got them from the buyer I will forward you the offer look forward to working with you something like that just to give them a heads up it's coming and then they can kind of familiarize themselves with you hey this guy's good actually or this gal is going to be bringing in an author so that is really about it now we've got videos on a lot of the other smaller components of this process so take a look through our cell properties Northwest YouTube channel we've got a ton of videos I think right now we've got over 300 videos but you should be able to find something for whatever it is you're looking for a how-to or whatever and if not comment in the in the comments below love to have hey I'd like to see a video on this I really I'm not seeing anything else out there can you make content on this we definitely will so we're going through all the MLS forms we'll have a YouTube video on that as well as a how-to and all kind of the major steps that you as a real estate broker need to do so again I'm Sean metals from some properties Northwest I appreciate you taking the time to get this far in the video so for now that's it thanks again for watching we'll catch you in the next one bye here's the summit difference we offer an industry high 80/20 split with absolutely zero fees a low $10,000 cap and a free listing video including drone for every single home that solar properties Northwest lists for more information click on the first link in the description of this video