Countersignature Business Letter Made Easy

Prepare company text

business letters are a great way to present your message in a classic polish style in addition to being formal and structured business letters are also quite versatile as they can be used for official requests announcements cover letters and more while there are different ways to format your letter block format is one of the most common block format keeps the text at left justified and single spaced with double spaces between paragraphs and different sections this layout keeps the letter simple and legible the first section of a letter is the opening as you start your letter include your mailing address the full date and the recipients name company and address when you greet the recipient and the salutation used ear along with their title and last name if you don't know the recipients title use their full name instead also add a colon to the end of your greeting in the first paragraph of the body introduce yourself and your main point following paragraphs should go into the details of your main point while the final paragraph should restate the letters purpose and provide a call to action if necessary for formal closing use sincerely or for something more personal try using cordially or best regards whatever you choose IND your closing with a comma for the signature skip four lines after your closing and type your name job title and company name if you're submitting a hardcopy sign your name in the empty space using blue or black ink and if you're enclosing any documents or items skip four lines after the signature and list them here knowing how to write a business letter will serve you well throughout your career keep on practicing and you'll soon be communicating in a classic style Goodwill Community Foundation creating opportunities for a better life