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by Jane what allegiance to the flag of the United States of America [Music] [Music] that's for November 15th look meeting location combo Hall directors person Jack Miller judge strength again some female jurors and Morris black saline in the next September 20 minutes presented by Albert captain motion for a second by Jean to approve approved 31 October 18 minutes presented by Albert gettin lotion by Eugene second by Jeb Bush is 3 1 September financials presented by our gentle motion by Jen second fight changing their fruit 3 1 october financials presented by over that motion by jet signify team approved 3 1 reports Rosalyn event senator rails our government looking nice but we need more work sponsors Biron in biz grams 2016 electrical fencing and a dat rails wrapping up with the county and phase-out should be done around December 1st see courage in September past the event went well we were lower on income what was anticipated by the 9c3 working on the five logs II SBDC luncheon nice event and 11 is very hopefully this was the first of several more to come the event was her video reported open up led to YouTube for human F Parade of Lights December 1st expensive box banjo start at 5:15 $10 entry fee application available on Facebook and chamber website discussion on that chamber will participate with a float new business they decorate event center stage for December will meet 1125 18 at 1 o'clock to work on decorating stage the perfect brick pavers at event center meet to some horn see Chamber website in a member area change over from Weebly to GoDaddy for hosting there's a new member only area on the website that members can request access to will have remember only information available there new members none discussion and comments directors comments Jonathan said none Albert and Jean men Jack thank you for coming hope to see everyone at the Parade of Lights would like to see humanity is looking to improve the community under comments Terry when we're going to see the cheaper approved new members current analog Historic Society does the chamber join other organizations in the state know whichever way you want to do it okay financial summary november/december I will silently November but playful so we had so this is just a condensed version a program income of two hundred and thirty seven dollars membership and kind of 100 bucks for gross income up at 3:37 our expenses where the grant expense for 660 107 chamber facilities and equipment for 636 27 and operational expenses of 372 for total expenses you know 606 for a net of the for the month of negative 1260 906 he budgeted negative 550 143 so over budget by 7 1763 and a good portion of that is going to be the grant expense it as it was not budge at 61% I'm sorry could you repeat that last part that the majority of the hour which is due to the grant expense because it was not budgeted what grant expense was not that any of it because we were not given the budget for the grant the grant expenses were 660 107 of them who was looking that would come out of the grant account correct yeah there was no because we weren't given a schedule or payments for the for the grant there weren't any parent expenses able to be budgeted on the monthly basis correct me if I'm wrong but the grant is there for X amount of dollars to cover whatever that project was really a chemical or electrical but I don't understand why you're saying it was because of the grant because it wasn't budgeted to budget it's there for the grant so how does that come off of here so because we don't have a schedule of when the items were going to be how much per month I cannot put that into a budget to show we should be paying so much pretty month for a current item because that's not in there it's not reflected in the budget so 660 107 is not in the budget to be spent because we didn't have a schedule of when it was going to be spent therefore 717 63 of the overage was from the grant because it was spent but it wasn't budgeting so are you gonna put it in there sometime soon and unless we get a schedule of windy budget urban items are supposed to be paid enough so you don't have the money the grant hasn't come through yet no we have the money we were not given by the the grant coordinators we were not given a schedule of when they would be getting certain things oh they just haven't paid you what you're saying no no no it's all been paid we were just not given a schedule to create a budget off of when items would be paid and maybe yeah when you guys did your budget back in July if you were to invited me to that bunch of meeting I would have helped you understand where that had to be I believe you were there at the meeting there no that wasn't unit and we didn't because we had the presenting budget in July so women would be budget meeting button - you guys didn't approve it it's because it wasn't finished now is it because you guys didn't have another meeting to invite the people that understood what going on but that's another issue Terry I'm just going over what we have just factual information okay okay and then on this program use them what is that reflect about the 237th I mean we know what membership is that's a hundred dollars but you have program income 237 right so that that was reviewed in the board meeting I don't remember the specifics that made them for the parade or it may have been for bricks but should there not be a parade or why would your that's a subcategory of program income then why is it under programming why is one under forgiving them so were you saying the program income has categories and read cook then your bookkeeping is incorrect sir because you cannot put a program income my lifestyle it was set up so I'm just continuing with our set up previously by the previous Treasury I'm not going to go and redo all the books to fit what should be right I'm just updating it to keep up with what information we've been given so the 2:37 you don't know whether it's for bricks or whether it's for in a detail over court I do we are not reviewing a detailed report this thing well she as a threat she should have been emailed that report last week from Jack and his personal meeting all right so July through November so your the date for November this one has a little bit more detailed line so your date income RecPlex we have received forty eight hundred and seventy five dollars other program income was seven thousand nine hundred and seven dollars donation income five thousand three dollars and twenty eight cents membership income twenty four hundred dollars and nine through twenty four hundred and ninety dollars miscellaneous revenue of $27.90 for total income of 40-thousand 303 eighteen expenses grant expense of four thousand sixty three dollars and eighty-five cents programs program expenses of a thousand seven hundred and sixty nine dollars sixty cents chamber facilities and equipment of five thousand one hundred and thirty three dollars and seven cents operational expenses of one thousand three hundred and fifteen dollars and ninety five cents for a total expense of twelve thousand two hundred and eighty-three dollars in 10 cents our net income for the year at that point was eight thousand twenty dollars and eight cents with a budget of five thousand seven hundred and six dollars and eighty-five cents so we were too good on the budget by two thousand three hundred and thirteen twenty three for the month of December program in comes your membership income your total income through a grant expenses $6,600 program expenses zero chamber facilities and equipment five hundred and thirty five hundred and seventy five dollars and sixty two cents operational expenses of sixty four dollars and ninety eight cents total expenses of seventy two hundred and forty dollars and sixty cents net income was negative at $7,200 $7,200 and sixty cents on a budget of - 701 43 what is the sixty four dollars and ninety eight cents for the phone and what is the 575 62 so that's going to be a mix of other bills as well as the mortgage payment so program income is like pretty wide expanse of tempest income goes to anything else I'd have to double check so July through December red bricks at forty eight hundred and seventy-five dollars program income seven thousand nine hundred and seven dollars donation income of five thousand three dollars in the twenty cents membership income of twenty four $190 miscellaneous revenue of $27.90 grant expenses of ten thousand six hundred and sixty three dollars eighty five cents program expenses of 1769 dollars and sixty cents chamber facilities and equipment 5,700 $9.32 operational expenses of one thousand three hundred and eighty dollars and ninety three cents total expenses was nineteen thousand five hundred and twenty three dollars and seventy cents our net income for the read that point was seven hundred and seventy nine dollars and forty eight cents on a budget of five thousand five dollars and two cents so you were down but compared to budgeted by four thousand to twenty five ninety four and what is miscellaneous revenue of $27.90 that was a refund from a teen teen with me from them 18 t refund and blah blah blah take a thief our balance sheet as of December 31st we had $97 a petty cash we had a ten thousand eighty nine dollars and ninety six cents in the mortgage account four thousand six hundred and thirteen dollars and ninety seven cents in the business checking account 1964 dollars and one cent in the grant account accounts receivable at have made of a hundred other assets at three hundred seventy five dollars for current total assets at seventeen thousand thirty nine dollars and ninety four cents fixed assets we had thirty eight thousand for trouble assets of [Music] $39.90 with liabilities and equities to match so does pence so the last time I remember we're hearing something about penny cash there was over $1000 now we have 97 what is that for it got deposited so it went into the mortgage account so why is this 97 dollars in penny cash because there was new income that came in man is petty cash and that has since been deposited as well hey morning what do you want that well did somebody just didn't say here I wanna hand you sir petty cash I mean is it somebody's membership what is it so if you come to the board member moving or if you review the emails that you should have been ok I know I am NOT here to discuss the details of this report with you at this meeting if you want to sell it separately I'd be happy to do so ok we're going over an analogy we're going over what you're stating is your books all I'm asking is what is Benedict I'm not going to discuss this with you done well the man the petty cash is cash on hand and husband's positive or reserved for [Music] socket or something the curry leaves or that's going to be petty cash you keep a little bit better cancel on it so I don't try to keep anything over under dollars but you cash on hand but it is cash we are a small venue there is no reason in the world first of all to have a hundred dollars or anything more than $50 I just don't understand if somebody's paying us money it comes from membership it comes from a program at something you don't just arbitrarily in books mark something as quote-unquote petty cash you don't okay so I'm gonna pay my membership are you gonna merge that petty cash no it's gonna be marked as somebody's membership so where does this money from it goes it gets in the book but we may keep it on petty cash on the other side of that if we had to cash them in that hadn't been deposited that's going to be petty cash until we get it proposed and I mean if somebody today from something gives those fifteen dollars for then you listed in whatever it is it's just not an arbitrarily Marcus petty cash it's not petty cash it's coming into the chambers for something and on membership whoever they are anybody that sits out here this is a member of this chamber should know exactly where this money is and right now I'm sorry been doing books for years and I can't tell where this money there's a difference between where it is and where it came from you don't even know where it's from you you don't know what eliminate until reporting I'm excited though as a member of this and as as a board member I cannot tell anybody as a bookkeeper the anything on these books oh you're not at the meeting - you know I better transition with you with pleasure to get some of the stuff resolved for example there's a negative hopefully what that is can't find it and we didn't do okay so there's two ways we can approach it and we say here and point fingers of their party I'm asking claims to have a better coordination with you and the result and get it properly can you state your case does anybody see me pointing fingers I'm asking a question as a member and I wasn't looks fixed okay and are you gonna participate you still wonder it's so far you have not participated at all I've seen nothing to participate in okay I have a question we used to have two checking accounts yes anyway now we have to see we've got the grant C and then and was that quoted that in that word in both accounts I'm sorry was um yes all the accounts were quoted would you like them again yeah okay so petty cash is $97 the mortgage with mission Bank is at ten thousand eighty nine dollars and ninety six cents that's our CD right no that's just the mortgage checking account and no you see is separate it's under fixed assets then we've got the business checking account under California baby at 4613 dot 97 cents and we've got the grant account in California bank at 1964 dollars in 1:7 so the granted county seems like it's been depleted but I brought in ninety five hundred dollars only a few bytes in nineteen hundred dollars with the brand common room there's nineteen hundred and sixty 401 yeah but ninety five hundred dollars came into the grant account only a few months ago five thousand from Kern County and forty five hundred from des power so and you spend a lot of money we spent in December well now all of that money went into the grant I can't so only the money from the county has gone into the grant account the money from s power did not go to that account as it needed to be kept separate as it wasn't from the account for those bears for the bridge those two leave record so that is any separate about the electrical grant the thinking grant they're going to outstanding graduate head plus the five thousand grant would go through Montana that's all been spent and that's why we're down to the 1900 which is mine yes so that the any come from bricks is in a separate account that's not in the grand count that would be part of the mortgage account because we don't have checks for the other business checking account but it is slated for the group correct it's not slated for June so it is earmarked for the events and those that money is available for that use all the stuff right into the Granta caliper here that's what my dad but they're doing it differently they have the right to do it however you want we're just trying to keep any monies separate from other monies while the county money was specifically gave for the Vincent and the county you have to play the gravity of what we do they went into the ground account and some was the whole thing with that's power and all these bricks was to finish them and that's true that's available also it should because it was not counting funds it did not get deposited into the grant account because that's specific for the county at least that's how we're treating that that wish there in that 4875 over windows yeah 4875 that's here more for the event so you can actually add that on the top 1964 whoa so the 4875 says that hath power gave 4,500 and we have I've got a separate well screen I think I do have a separate accounting for the brick account so total for the bricks we've received five thousand three hundred and seventy five dollars and that's broken down by we've got melters construction belter adulterous property management Rotary Club as power and First Solar evolved into that if you go back to July through December money here to date it says rec bricks and and it says 4885 so we did have some additional income in January which is why that additional five hundred dollars is not reflected on the July through December and I would take it that jack-in-the-box will be presented this money next month prey the likes we had to checks I do have a separate breakdown for that as well so which is turn through today all right prove the financial summary Jean okay any questions okay all those in favor say aye I know all right Rose move in center that is ridiculous we are going to have a special board meeting with Stan invited will be invited to that so we can find out specifically what everybody needs to do under part to get respect we were close so I can't say if it's maybe one last two months and most the electricals and handrails are up it all they expects lightning to deliver oilman in the outdoor lighting setup but the accident that's been done yet so we still got a lot of stuff to do I'm an especial North Ward meetings and we get everybody together absolutely this ready over then I'm gonna email actually everybody including Terry and I'm probably gonna shoot for Tuesday because jeans gone on Thursdays I'm using my mama Winston so that she next Tuesday so to be a working meaning 20 seconds 6 p.m. and I'll send out the email for that so was there any other comments you want to make this one you know Jeff helped with get the papers ready so I just need to send again the list for the ones that we need to engrave and we'll just have to move on with that maybe taking a week to put those together and so the trigger is value just looking at putting that in sometime by the end of the month hopefully and I would like to officially recognize Terry it's just work just start to finish I'm a question on the papers is that yes well from the descender we're looking to put in Olano say yes if anybody wanted to break they have to get the paperwork in in the next few days once we in grade knows we're going to put the first three feet down which would be past the fence so you guys would give me a blip I'll put on working residents if you're not gonna put down the piece I'm just gonna bring it up with your back baby there's several sites that cover Roseman there's about eight of them Antonia the response you get is tremendous actually I'm well she's looking for fillers he might be able to ask like the royal courts you know all the people that actually go into the parades they might want to the rcs be okay we knew this grants 2016 let's go see both of those ready to close that's close to how we talk to Alexis so she knows about a really Sacramento because we paid off defense brand I know he paid electrical yeah that scene is pink yeah fencers pay off electrical depends upon the receipt that you have anything central get together next week so just a quick snapshot of the finances for the credit light since we have $2,100 and sponsorships and $90 in great interest that's what what I've received I don't know if there's other money in the south which I think that we have to receive yet or when one goes with mine I'm sorry Terry that one was better I'm sorry we had $2,100 in sponsorships and that was by AV engineering be AG and her currently and then we had $90 in parade entries so there was additional monies that came in that hasn't been recorded please let me know it's not but that's that's all that I have received to class they should've been a thousand dollars to come in from s power Cupertino was going to donate $500 so this this is updated to today so whatever I've received is on there there was a dollar check [Music] and they said that was for membership for each sponsor and that they were supposed to resend another check mr. I know my name was okay I have a question you guys say it's December the December budget because it wasn't the parade December 1st so that wouldn't have that fell in the category of December or so we received a $1,000 from recurrent that was deposited in January as well as $1,000 from deg that was in January so that was not reflective so are you saying that the ad engineering hundred dollars that shows on here at date of 11:28 and all these other 11:28 were not received in 11:28 to be reflected in the books and everything else we see okay so let me rephrase it so that check date and 11:28 be engineering $200 and then the others underneath all 11:28 are not reflected in the November nor the December books no those are they are yes it's just that theme once dated one for my team are not superstitious I think they asked sent some invoices out for the freight I think maybe Cupertino is one of them did you guys ever send them invoices out true if you don't build the people they're not going to pay they might agree to paint when they emailed me back but when they want to employ sir w9 if you don't send it to him they don't pay you know there's certain rules that you have to do if you're going to get money from these vendors they're supposed to get at least $4,000 and get them when you say they've got 2,100 so we're off $2,000 because of the way things were handled I mean it's it puts me in a bad position because I'm the one that negotiated with them guys to help us out for this pretty and to help the chamber out that's what the agreement was you know on December 4th I sent told that she tries to break down all the money we spent on on the parade the parade was on the 1st so three days later I was able to send you guys this information I sent it off phone to the whole board so could get lost in one person's email we still haven't been reimbursed for the money that we gave and I asked at that time that I wanted a whole accounting of everything that the chamber brought in this is like six weeks later and you finally given me something which is really unacceptable you wonder why I was hesitant to work with the chamber on the Christmas play this is one of the reasons you guys this is like why would you wait so long to give me the information why why couldn't you communicate a little better I'm always around you guys know how to text me now I just feel sad that I deal with these people I've dealt with them for five years and they get treated this poorly when they wanted a w-9 form and they can't get or invoice that they can't get I'd like to know when Roseman is going to be paid for their expenses I've put these expenses on your desk in December I'm not talking about you I don't see a year expenses I don't see a bottle number in terms of should be this minus expenses and yes you did turn in the expenses so once we get that number which we need we're going to give you that number you're going to any place this as old kind of merchant services performance okay so can you tell me whether you guys invoice those people I asked you in place I didn't I'm not aware of any embracing requests it was sent in the email that's why I use email so yeah there's two things that happened recently one was I there wasn't even a problem on I was in destiny in my fault it's my hair but I wasn't getting the amount of dark so there was time to lay there and then the second part is just an idea from my family Oh the other are you guys going to cut a check - no convergence for the expenses now we're going to subtract those expenses and then split but we paid for all the expenses so we get a check reimburse us for the expenses we paid out well if you paid out the expenses out of your pocket then be adjusted that's where it was paid out of the old town merchants checking account and Jean countersigned all the checks or didn't have I seen no I provided you all the receipts yes and we need to get together this is special this is already what we were planning on doing anyway because until we get with you we cannot finalize the expenses right you guys is it it's really not something that we can resolve it here right now most certainly call it special meeting all this data we can cover that Tuesday before the discuss events in order to do that our any receipts and expenses they paid or we paid whatever the case may be I will need a breakdown of income expenses whose expenses whatever the case might be so that we can determine the net profit or them no sure I just need that information while the receipts were I know okay well I haven't seen so get with you so we can meet each other where they are what they are 501 c3 we're still working on by walls and articles preparation some progress that's about all I have to report on that brick pavers at the event center we've already discussed that make sure the website so we do have a separate financial report Christmas let's have a copy of this there should be yes actually so the income that you've received for the papers thus far is from mulches construction right at 125 Munch's property management for 125 Rotary Club for 125 s power for 4,500 and first seller to $500 so we so we've received five thousand three hundred and seventy five dollars Jemma questions on that no I just know that be a cheese gonna send us another 500 for one favor yeah 1 1 foot by 1 foot large ones their fight time and there were some other ones that was interested but I couldn't find this PDF form the central a new business and chamber staffing reaction and have a special board meeting discuss that topic so you can do these get staff in couple days a week and I don't know what that solution is gonna be yet is whether having special vegan and call so we can discuss that topic brainstorm evolution chamber website additions we are looking them to set it up online payments barring any complications legally or whatever patient try to set up online payments we've got a lot of requests for that past year yeah web technology available we're looking into that not-too-distant future [Music] I would say yes yeah make sure Mike gets in there - he needs another scarf and then while she's having those out we'll do that after clothes or just before the those Rosen Urgent Care open house and Griffin cutting was Tuesday and had a good turnout town center and plenty of dignitaries around the community were there there's a good turnout it's like a very nice facility that has x-ray machines no capabilities that we mainly just non-emergency care for the community but you're not sure go ahead and go there and be opening up Monday and it looks like a nice facility they are Glen join in September so they didn't get chamber I gave it to Martin he said these definitely okay oh I'm sorry that's where I've seen he's got good ribs or do you have a local appreciation okay and that's what the Pamela Eric Anderson okay so don't have a motion to accept new members sleepies catering Pamela and Eric Anderson good to have a second let's think however all those in favor say aye 408 thank you welcome to the changers yeah this one this is a company ok I think I got this out of order I'm going to member comments before we do direct economist and change Laurie there so are there any member coming this period since you're in Toronto there it's another here you know any status on concession stands for the Dean foodservice building at what you guys do but there was just kind of system elements to finish with the brick okay yes so you can afford yeah I have to be a couple of containers that I have to present there are two mighty foot something in containers and their crew too much can be used I was thinking about we're gonna got one like little informal kitchen up to code accounting codes you're probably use that as small concessions and I'm going to place one there for the comments the chambers and usernames members it's fully enclosed self-contained it has that they were used for offices and stuff like that so on the inside there's aired lights the whole windows and I'm looking to you know cut some walls okay back to the store all your chairs and payments thank you I live by the Chamber actually chaired at me and I put in some more pictures there oh yeah so we're getting I'm representing the current Amalie Historical Society in this is our 60th anniversary this year and if any of you are members you're certainly welcome to join next week I will bring someone our next time we have a meeting I'll bring some join them thank you for everybody so you guys can sign up anyway this is our 60th anniversary so we've been doing a lot of putting the old pictures in so we've got a lot going through it we did the firestore kns market we've done Jimmy's barbershop the wayside keep and sons I'm working on now we have several in there we have eight one two three four five six six in your area pictures in the chamber so we want eventually to put all these names out there will repost in these pictures so people can travel through and look at it so I'm very interested in what you're gonna do about staffing because when we actually get all those pictures out where we want them we want people to go in check out Roseman following those pictures so this is a joint thing with us with you and their little duties on whatever that's stupid I haven't done that but it you know there's we need to talk about how we want to do this because we were sort of doing it with in conjunction with our anniversary and in doing this as a joint venture with the change or so a different look distinguished thank you so we'd like would draw a map and then they first stop was at the chamber then they could go on from there wherever we posted those pictures so we're still working on a few more pictures so we have a probably by hopefully by the end of January we'll know where they're all gonna be but I just want you know they are out there so we've started delivering them if anybody has any questions and please let me know if there's something I can assist you with as long as there's a lot of questions about financials if you've got questions let me know I have to go you know be as transparent as we can on that so just send me an email give me a call okay I just like to welcome Eric to the chamber thank you I'd like to make a recommendation that we start sending out the emails from the chambers of those two personal emails I can do that I did have one question I forgot did you guys have you guys been doing the building for the members because I thought my billion come up in December but I never going to see well then as they do okay the only comments I have these are some of the chamber brochures for memberships the only buddy wants to join the welcome take some my knees it does have the signup application and I guess my only final comments is as a chamber I would like to see less thing appointing and more coordination this is a membership organization and look good community or anybody else everybody's point fingers and acting and uncivil manner in public is not the business way so and even myself even though I may have opinions I keep it to myself because just I've done that regardless of how people feel about each other it doesn't mean you can't work things out and be civil and professional no way it's perfect you know it's a long tear or ghen ization and I don't hold grudges people may may think people do no I don't call court I don't stand for so I would love to see everybody show respect and for all members and we'll get help and coordination those chambers will commute this month can be some time for you or anybody else it's for everybody and we can be buddies pretty strong already motion to adjourn and then we'll do take a dip that you get your scarf on Mike you're gonna be in that pitocin to turn second balls and day