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Stipulate esigning request

good today my name is Steve and I words panting this video i will discuss e-signatures and more specifically free alternatives with him but let me start off with a disclaimer Emily this is a general guideline so if you want to implement it please contact your legal advisor maybe there are things that are very specific to your area or to your circumstances which you must consume I will touch on four elements namely free systems in general then we will look at the South African legal requirements for e-signatures then the general requirements and then we will focus on cost effective alternative namely an email system that complies with my view legal requirements and the general requirements if you search the internet for free electronic signatures then you will find a lot of systems that is free but on closer inspection you will see that they are very limited mostly sometimes with two or three email signatures per month and they after you must start buying or you have a trial period maybe our 30 days and they opt you must pay so they are no more unlimited free in signatures which I could give therefore I need system that is free especially maybe for small business person who set up and castration first thing you want from your e-signature is that it must comply with the legal requirements in your area it was ethical we have the electronic communication and from sections I come in five of 2002 that recognizes two types of e-signatures the first one is the advanced signature and these advanced signatures you get them on the internet and in fact they are emphasized by companies that wants to sell the expensive products but then you also get a nun advanced signature that is recognized by law and which is not emphasized so much by these companies that want to sell the products it is also important to know the exclusions and what are not covered by the Act exclusions from the ordinary electronic signatures or none advanced signatures or a sweetie shop as well as signatures by Commissioner or oh these things cannot be signed by a ordinary signature they can only be signed using an advanced electronic signature then there are elements and aspects that cannot be signed by a electronic signature all and those are amongst others an agreement for sale of an immovable property land of course long-term leases of land that exceeds 20 years the signing of a will and bill of exchange other than that everything else is covered by the Act I must emphasize that you must consult your legal advisor but in general the requirements according to the Act are for and legally valid is nature is a must be mutual agreement on the format that you will use the e-signature must identify the sender the person writing and signing the document it must identify his approval of the data in other words he therefore also needs to open sometimes a file and not just click the data that signed must be identified in other words easy the sales contract or agreement we provide something you must at least identify the time and the date when it was signed and then you must show the documents for an appropriate period in our case three years and of course they must be the ability to the TV should you need to defend and prove the signature in a court of law in our case we designed an email system of an e-signature that in our view complies with requirements of the law and also important which is free and truly unlimited for the purposes of this video i will use our net contract as an example any contract must comply with all the legal requirements are the contract namely it must be entered into with a person who are legally able to sign it and when we take this contract from a cilium secunda it executes andys etc the first step is that they must be in the contract the clothes we stipulate the nature of the electronic signature as well as that the parties agree to the format that will be used they after you create a draft email with the proper wedding in this case for me reading consisted of the topic nature of the topic and this nature of the topic the topic I will then use later on to filter the incoming emails the fictitious data that I used further on easel surname the name ID number and then I also use an A and a B year in this case of the email which will be sent are used a I use the same topic and subject heading on the file i sent out to the person and the learner agreement then as the different extension then you beer so that if i file both documents as PDF it will appear the one after the other a day after you have a proper subject and the subject basically says we receive this email you see because it either learn agreement application good luck with that then reply and then in your reply do not make changes to the heading because the setting is important for the filing purposes do not add any other tix because it is at the very end you only want to see not other business only the e-signature password and then only place the ec me to pass with no reply and this is my acc means a password is at the end of the contract because you stay there own reply to this email you can take a digital sign the document indicate you approval of the land agreement by copying the e-signature password that will find out the end of the past land and women and then pasty in this you may reply to this human the reason why you have the e-signature password in the attached email you want to ensure that you have proved that a person opened and read the document and that he must indicate these google of the document that he read through at the end of your contract you insert your e signature password please see mr. password we can make it a style party and request rather increase the person who copy and paste it and then good tightly because it is a strong valvular ed likes your mess up and type accidentally wrong with this photon back but he can type it over and as I pointed out the file of the agreement must be the same except that we have different extension when you file which makes it easier to do we are now at step number see when you touch this contract file with its embedded e-signature password to the e-mail and you sing it away but also remember to copy bahco or your own organization so that you have a copy of everything and this includes the contract itself that is a touch with this embedded password you will need it later on to prove that the password but a person sink was in fact the password in the email that was requested the email with the attached contract is then send off automatically via autocrat whenever the form is submitted you then go to gmail and you then go to your gmail account and create the label for the learner agreements and you can add electronic learn agreement because you're busy now electronic signage ugly learn agreement but you can also make the provision for manual signage way it is not possible having these labels you also it advisable then to have the forums shown because of the forums will then also group up with a grouping of these email when it is coming in and when you format the electronic the labels I prefer to put into the color so I can easily see this is learn agreement with joint for Mac I came in here in addition you will then need to apply and use a filter the filter will help you then to automatically label the incoming emails you manage the label and apply click on manage labels on the side menu when you go to the filters blood folders you will create a built in this case the photo was already created I'll show you how it was edited and therefore can we see the subject here a subject leading easily learn agreement using nature so whatever other elements coming in here they built the individual named Spidey number those things are there for as long as the ID is here and therefore request was that a person must not change the e-signature it will be filtered continue and you also say label apply the label to incoming email as learn agreement and then categorize it as for forums necessarily have to do this but I prefer and I just wanting time you cannot create categories but deal with the cards that you have click then just update filters and they you have they are there are only a few steps in mining lately step number I we save you incoming email and its attachments as a PDF the separate folder I like to save the secret folder remember to save both the incoming email and the attachment because you must Peru that the person paste it and the wait at the document and play to the password as requested after saving it on your hard drive as a digital security measure you can archive the income emails and the attachment story for three years in our case and then regularly change the e-signature password in the contract pile so that it regularly updates and impolite government easy media passwords this video we have addressed the shortcomings of so-called three key signatures we paid attention to the legal and general requirements of an e-signature in the south practical context and proposed an alternative thank you very much for watching this video we love constructive comments please like and share this video