eSignature Form W2 Made Easy

E signature form w2

welcome back in this video we're going over how to file Form w2 which you need to file a w2 for every employee that you pay including any owners who work in the business for the corporation and escort businesses so I'm going to show you how to be file these forms because it's the best way to do it because they're submitted and accepted by the IRS when you give the forms to your employees so I highly recommend and I'm gonna show you how to use this software called tax 1099 dot-com you can sign up for free it cost just a few dollars per form when you actually submit them when you get inside the software you're going to go to forms new form and you're going to select w2 next you need to enter your employer information right here you can click add employer if you use this software for other forms like I've shown for 1099 and form 941 the payroll forms then you're already gonna be in here and you can select yourself from the drop-down menu and then you need to choose the kind of payor that you are so most people regular 941 or yearly if you're only doing a very small amount of payroll household may be the other one otherwise you'll recognize if another situation applies to you same with kind of employer most small businesses are none apply now all you're going to enter here is the actual amounts that you paid that employee for the total for the year so total wages and you'll see what happens when I enter this is Social Security tax and medicare calculate automatically because those are generally flat taxes but you need to make sure that that's the actual amount that was paid in total withheld in total from that employees paycheck and you also need to enter federal estimated income taxes they can't estimate that for you so you need to enter the total number if you're like getting cut up for pay you didn't maybe do it right this might be zero if you didn't withhold anything or if an employee is an exempt employee these sections down here for other situations typically fringe benefits retirement plans or paying health insurance on someone's behalf that's entered here DD and the amount that was paid by the business otherwise you should be aware of these situations and again it's just a total of what actually occurred during the year and if you don't have a way to track that I am giving away my free wage calculation worksheet which this can be helpful to calculate one-off scenarios you enter the employees pay this is the max amount for Social Security tax for that year calculates withholding net paycheck and then the net amount withheld from the employee as well as the employers cost on that paycheck and so this is also calculated to sum up for each month give you the total and each quarter so this is free I have other worksheets which you can get ahold of this is more information if you check out the worksheet there's multiple ways to track total employee pay there's this variety which is for each period list all your employees and then there's a tracker I made up that allows you to keep track of it in that same format from the wage calculation worksheet you could always edit that worksheet as well and to keep track of each employee has their own section like this with the totals so check that out if you're interested if you need that in your life otherwise down here this is where you enter the employee that it's for their social security number click add employee just like with the business enter their information if you come back year after year it's convenient because you'll be able to select that employee from the drop down menu and you don't have to re-enter all the information again state information goes down here you select the state wages again typically the same amount unless someone was in multiple states but it's what actually happened during the year and the on tax withheld from here you'll click save and add a new w-2 enter all of your w-2s and then you'll be able to either just continue and submit them but if you break that up you can come in to view edit submit forms you need to select your form from the drop-down so I'm gonna select the one for forms I have just so that you can see what it'll look like you'll see your forms listed here if you can check this box you'll be able to select them all and then click Next to submit them all at once however sometimes like for this form you have to select each individual one and click Next to submit that form itself just keep continuing through until you've submitted then you'll be able to look up your form again and it you'll see a yellow circle indicating that it's been submitting and it is pending acceptance from the IRS it'll turn green when it's accepted red if it's rejected if it's rejected you can go under this tab resubmit IRS rejected forms you'll see it listed you'll be able to enter the information from the email you got with the rejection to fix whatever the problem is typically basic stuff then once the form is accepted you'll be able to select some options on the right to send that form through email to your employees or you can download the PDFs and send them yourself and that's all just be sure you finish out that submission step and I'd love to hear from you in the comments below if you have any questions if you're new here my name is Amanda you've been watching the business finance coach where I simplify business because I believe that the world needs your business and these these types of things shouldn't be challenging and hold you back if that sounds like something you need in your life consider subscribing or giving this video a like if you enjoyed it or you enjoy this software all the information for everything I've mentioned in this video including the free payroll worksheet is in the description below and otherwise I'll see you in the next video bye