eSignature Real Estate Agency Agreement Template Made Easy

E signature subordination agreement

hey everyone i wanted to do this quick video on incident and authenticity we've been having a lot of agents have questions um about how to properly create a transaction and send it out for a signature um we do have one on our facebook page but not one where you can see the screen really well so just wanted to run you through this um quick tutorial so you're gonna go to northstar mls.com and we're gonna log in as we usually would a couple different ways you can get to incident you can go over to home and go to transaction desk minnesota realtors forms or you can go to external links and it's right here as well so we're going to click on that there are a lot of other features in the program but we're just going to do how to create a transaction and send it out for signature because that's again it's been a big question from a lot of you lately so i wanted to get this video out there um you're going to go to the second applet here transactions click on that click add give your transaction a name this is really just for your own reference that you can easily find it if you're searching for it so whatever name you decide under template you're going to pick the appropriate template now we have created market center specific templates for the type of transaction so if you are just looking for buyer forms you would want to click buy your packet we have commercial packets new construction packets residential vacant land so for this one we're just going to do a residential sale packet you can import data so if you are writing a purchase screen on a property that's listed in the mls you can go in and you can click on north star listing data put in the actual um mls number and it's going to pre-fill some of the information onto the forms for you which is really helpful or you can always go to realist which is tax records and look up the property there and again it will pre-fill a lot of the information for you so we're going to click create and now you're going to get um you'll go through a wizard so any information you put here on the details page is going to autofill onto your form so it's important that whatever information you have fill in here some of the information isn't going to be on your forms but it's nice to have um you know this information in here as well so we'll click next transaction dates again anything you fill in here um if that field is on the forms that you're sending out for signature it will autofill for you as well we'll click next any contacts related to this transaction you'll want to put in here so um it's automatically going to pull you in as the agent and automatically i'm going to pull in keller williams premier realty as the broker um so here is where you would add your buyers um you could also add the listing agent if you wanted them to be cc'ed on the documents once they're signed um you know anybody that you want to put in this transaction so we'll just go and add i'm just going to add myself as the buyer just because i want you guys to see um how this all works full circle so we'll save and we'll go next to the next step in the wizard this is all the forms that pulled in from that specific template so um anything that you're going to need for the purchase of the property is going to be here there's going to be more forms than you need so you can just go through and delete whatever you don't need um if you haven't had your buyer sign buyer docs yet so let's just say you know you started working with the buyer and they want to write a purchase agreement on this property right away it's all happening the same day um you'll have to pull some of those documents in so not all the buyer docs are in here and that's by design because typically you have those signed at your buyer appointment you start looking for homes and then you have the purchase agreement so um so really quickly if there's a form in here that you don't need just go to these three little dots over here on the right hand side and click delete and to add a form you just go to add you have all these libraries here all of your minnesota residential forms are going to be in this library anything keller williams specific will be in this library so this is a big question lots of times people don't know where to find the buyer the kw buyer disclosures or the kw seller disclosures this is where you can find those um and then the other big one in here that well actually there's two um that people are asking for a lot are the commission statement because typically your title company or your attorney whoever's closing will ask you for a commission statement or like a sales report or breakdown of all of the um commission and what they can expect to be charging to whoever they're representing um so a lot of times they'll ask for that that's where you can find that and then if you've got a referral this is kind of off the subject but if you've got a referral lots of people are always asking where the referral form is as well so you're just going to pick whatever form you need click add and then it's going to add to your transaction we'll click next and we're going to skip that part okay so now you are in your transaction dashboard you can still edit the contacts you can still edit the forms at this point um sometimes just easier to do it when you're going through the wizard so um to edit the forms like if you wanted to pull more in you would just click on forms and here they are here they all are um so you can see what you have within the specific transaction and then um there's some different um places that you can go within the transaction too if you have seller disclosures that you want to pull off of mls that you're going to send to your buyer to sign as well you're going to want to go to mls go to that listing download the disclosures and then you can upload them here so even if there are documents you have to have signed that aren't in the transaction desk you can pull in whatever you want and then you can drag and drop those signatures separately so anything over here on the right hand side is going to be transaction specific so if i want to go to the details of this transaction i can go i can go through the details again contacts forms any signings related to this transaction would be here any documents i've uploaded there's other things you can do too with this program you're probably doing these in command so we won't even go in there um but just so that you know that anything on the right hand side is transaction specific and then if you start clicking over here just know that you're going to go back into the main part of the program and you're not going to be in that transaction anymore um so for filling out the forms because at this point you're going to start filling up forms right and if you pulled in um information from a listing or from tax records you're going to notice a lot of the information is going to be pre-filled here i didn't do that but you'll see that there is a lot of info that's going to be pre-filled and that's just super helpful um i won't go into it in this training but there also is a way that you can create your own templates where if you have a lot of the same information on a purchase agreement every single time you write a purchase agreement you can fill in that information so it's just less for you to have to fill out um you know every time you're you're going in here to create a new transaction and uh fill out the paperwork so pretty simple you're just gonna go through all of the fields here um fill in every single line you can just tab through just makes it nice and easy check boxes you're just going to go through and fill in all your paperwork not going to spend too much time there just because um we're trying to make this video as quick as possible but still give you all the information you're looking for um so let's just say that you're done filling this form out and you want to go to the next one you can go to file and you can go to open form quickly just click on we'll do this one and then again just continue filling out the forms um it's supposed to auto save i've had a couple instances where it didn't auto save for me so you know best practice would be to go in and save each form before you go to open forum or before you go to exit um you know you can also let me go to exit here i just want to show you something really quick um if you're not planning on sending these forms out for signature and you want to print them or you want to email them just click go to forms click the select all button here this basket is your action items so now it's going to ask you okay what do you want to do with all these forms you selected you can send for signature you can print you can download you can email so just because you're using this program doesn't necessarily mean that you have to fill everything out electronically and you have to send out for signature um you can still fill out this paperwork um you know any other way that you're used to okay so let's just say that we're all done filling in all the forms so we're gonna go to signings because now we're ready to send out for signature we're gonna click add that's for a new signing and again this is just for your reference so whatever you want to name that so you can easily go back if you're sending out um an entire purchase room and all addenda then i would name it something like purchase agreement and agenda if you're sending out just like a one-off form say that there's a counter offer um i would create a new signing and give that a new name so again if you've got a bunch of forms that are a bunch of signings that are associated with this transaction just making sure that you're naming them appropriately so they're easy to find okay this is going to run us through another wizard the more you use this program the more you'll see that it's really pretty easy to use um the default here for signing is going to be signed in line so basically what that means is if you have more than one party that's signing it's going to go you can choose who it goes to first and then until that person is completely done with their part of the signing piece it won't go to the next person so that's the default i would say that's really probably what you want to use most of the time the simul sign is going to blast the email out to every party that's associated in the transaction this is nice for like let's say that you have an estate that you're listing and maybe there's like you know six siblings involved that all have to sign um that way one person is not having to wait for the other for them to be able to sign and be done with their part so that would really be the only time i would recommend using simultaneous sign in line works just fine there are some advanced options you can set an expiration date you can send reminders the default is to not do that it's up to you if you want to do that uh then we're gonna go to step two and these are all of our contacts so um it's gonna pull it's gonna show you what contacts are associated with this transaction it doesn't necessarily mean that it's going to go out to all those people so you're going to select right here who you want to be a signer in this specific signing that we're creating so we're going to change um yeah that should be fine i've got myself in there as a signer and then i've also got myself in there as a reviewer so well let's do remote signer for agent two add and so here you can see all your contacts and you can change the order by just clicking and dragging here so now we're going to go to step three documents again this is going to show you all the documents that are associated with this transaction you don't necessarily have to send them all out so let's just say that i wanted to send everything except the checklist because the buyer doesn't need to get that and we'll just say that's it we'll see that we're not going to send the septic information either okay so now you've got all your documents here again if you want to change the order you can um you know if you're an agent that just likes to have everything specifically in the same order you can do that i can appreciate that um so you can change the order here if you want otherwise if it looks good you can just go on to step four sometimes this um program takes a couple minutes um okay so anything basically at this point you're just looking over the paperwork making sure everything is filled out properly making sure all your signature and your initial tabs are pulled in um you can't always send out if you forget something but it's nice just to do it one time so here because this is a keller williams specific form and it's not a minnesota realtor form we need to pull in where we want the buyer to initial so we're going to go to drag and drop you click on it and then we'll go to initial here and you'll just drag in wherever you want that person to initial pretty simple okay and then for signature drag in and then if you right click and add date stamp this will automatically date once they sign so again just making sure all the right signatures are there if anything's missing you can pull it in so you've got signature signature optional initial initial optional initial group you have an optional check box and a regular checkbox a radio button you can throw in the date whenever you want to if you accidentally drag something in you just click on it and click the little garbage can to delete it you can also throw in the name of the client or whoever your um you know whoever's name is up here because that's who you're kind of creating this signing for and then you can throw in your own text too as well you can mark it up if you need to if there's anything on here that you feel you need to mark on um zoom in navigate through different pages look at the different layouts and then some other options as well so um keeping in mind that when you're dragging in those signatures and those initial tabs when you're ready to move on to the next buyer or the next client just go up here and make sure you have the right name selected so you'll you know want to drag in the initials so for example on the kw buyer disclosures let's just say you've dragged in the initials for the first buyer then you would go over here you toggle over to i should give myself a different name um the second buyer and then you'll drag in and you'll see that the whoopsie you'll see that the um initials will be different if i would have given myself a different name these would be different so just a little quick note there so then we're going to go to next because we've checked and all the signatures are where they need to be everything looks good our forms are filled out good we didn't miss anything so we're going to click send invitations and click ok you can customize the email so you can put in your own subject and your own body of the email if you want to i just clicked send and so now here it's going to bring us back to the signings that are associated with this transaction so if you want to click on the actual signing it's going to tell you it's going to give you some information about the signing and then it's going to tell you exactly where those buyers are where whoever you sent this to where they are in the signing process so i'm just going to leave this up really quick we're going to run over to my email we should have an invitation to sign sometimes it takes a minute sometimes it can take a couple minutes looks like it came right away so we're just going to click on it signing invitation so-and-so is inviting you to participate in a signing party so we're just going to click start signing and now i'm the buyer signing this so this is what your buyer will see so this is why i like to kind of go through the whole thing because i feel like it's important to know how you know what they see on their end um so here's where they're gonna adapt their signature so you can draw a signature or you can select a different font style want a different one and we're going to accept the terms and then we're going to start signing so there's this red start up here that's all they have to do is just click on that and then go over here and start clicking and once you click you'll see the initials fill in signatures arbitration here's where they can choose to accept or decline so that's what looks different when you use that optional signature tab or the optional initial tab and we're just going to click keep clicking through keep signing so putting that date stamp in is just really nice because like i said it just automatically is going to date when they click so just really fast and get through it really fast um you know what obviously you are going to want to make sure that your buyer understands the paperwork before you send them this type of email because um the last thing you want to have them do is be signing things that they don't understand what they're signing so um you know and this is uh you can you know email it to them and say like hey i just sent you this email give me a call you can go through it together or you can maybe have gone through this um prior so then when everything is done we're gonna click complete signing um there is an option to add a password here so if your buyer wanted to add a password and share that with you they could do that we're just gonna say no thanks and then there'll be a little thank you confirmation that comes up so then if we pop back over to transaction desk whoops not sure why that happened we'll just go in this way one of our signings this is the one we just sent out and now you can see that it's been successfully completed so when one buyer or one client is done signing you'll get these little um finish line flags so completed it's been authenticated it's been signed so then now if we pop back over to my email it's gonna go to the next person this email here is just telling us that an action is taking place on your signing so every time somebody um finishes their part you'll get a notification that they finished so you'll know that you know it's moving along that way too or if you want to know um if somebody calls and there's an issue they say like hey i didn't get the email or you know there's a problem you know you can always go into transaction desk and look at the status that way too shouldn't be getting an email here unless i did my gmail let me just check no it should be coming to me okay well what we're waiting for that um we're just going to pop back into um transaction desk and um what will happen is at the end when everybody is done signing you'll get an email automatically with a pdf that you can download with all the signatures on it you can also come here to the signing again and you'll see some more options over on the left hand side and one of those will be to download the entire packet or to download the forms individually downloading them individually is nice if you're you know especially since you have to pull them into command individually um downloading the entire packet and then splitting them in docusign that's fast too so either way you do it will definitely work let's see if that came through yet maybe it's because i use the same name in the same email let's do this and then let's reset let's see if that fixes it okay well i'm not sure why that's not coming through but typically um you know if you put yourself the agent as a remote signer as well you'll get an email you can go through and you can remote sign um and then like i said again you'll get that email confirmation once everything is done with a copy of the pdf that you can download and all the signatures are there so um that is pretty much it um as always let me know if you have any questions and um hope you hope this video was helpful and hope you learned something thanks have a good day