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Add electronic signature Church Donation Receipt

this demo is on how to edit bitmap logo and signature image files for use on your receipts or mail merge letters in the program to get them to the right sizes that the program needs there is a separate demo that covers how to specify the files to use in the program the first thing you need to do is learn what dimensions in pixels graphical dots those files need to be to work well in the different areas of the program you can see that in this help topic here that I have opened using a logo or signature bitmap on your receipts if you just scroll down a bit there's a section for each of logos and signatures for the logos if you're only using them on the mail merge version of the receipts they can actually be any size that you like the looks of on the receipt although the program will complain when you select one that is not sized to the standard size that it shows here with 150 pixels by height 60 pixels it's also allowed to be any multiple of those dimensions for the regular or built-in non mail merge version of the receipts and also if you choose to print envelopes and choose to print your logo on them which is an option the logo will always do be displayed at 150 by 60 pixels which will cause unpleasant distortion if the size isn't exactly that or a multiple of it for instance if it's 300 by 60 pixels everything will look too squished in one direction or another now for the mail merge version the recedes if you use a multiple like 300 by 120 that's what's going to show up so you have to look at that and see if that looks okay to you now signatures we've got the dimensions down here they're supposed to be a hundred and sixty-six by 39 pixels or any multiple of that and you really do need them to be that size they're always used at exactly that size everywhere in the program so let's start with the signature first of all you have to have a bitmap file containing your signature and you have to know where on your computer it's located well to get a bitmap file or a graphics file of your signature if you don't have one the natural way to do that is with a scanner if you've got a multifunction printer or a separate scanner or you've got somebody to do this for you that has a scanner just do that you write your signature on a piece of paper preferably in black pen because it tends to scan better than blue pen and then you need to run the scanner I can't tell you how to do that as everyone is different but let's assume you've succeeded in scanning the signature you may want to tell it to scan only in black and white if that's an option and adjust the brightness and/or contrast before saving it if that's an option to make it look good I've also tried taking a picture of my signature with a digital camera but the background always came out somewhat gray or colored despite being done on a white page so I gave up on that now you need to edit that scan file to get it to the right size your scanner software may also have allowed you to crop it ie move the corners in so most of the saved images your signature before saving it but I'm going to assume you didn't do that you can use any graphics or photo editing software for this like Photoshop but I'm going to use just Windows paint which is a very simple image manipulation program that has always come with every version of Windows I'm going to do the next step in the current version of paint on this computer which is a Windows 7 computer so I just type paint it comes up and there we go I'm going to assume that if you have a different photo editing software like Photoshop you know how to use it and you'll do similar steps so now we need to open the scanned signature file which I do from here and open I've actually opened it before so I'll just pick it from this list but obviously otherwise you would have had to know where to find it because it's a whole page that I scanned I can't see the signature that was in the middle of the page so I'm going to switch to the View tab and zoom out until I can see it there we go now there are a few approaches I could take here the first is to you is the select tool back on the Home tab to drag and select an area that includes the entire signature then click into that select and drag it up to the top left just like that then we need to resize the surrounding area to just include the signature that's called the drawing area in paint other programs may call it something else if I look at the bottom bar in paint I can see that the dimensions of the selection around the signature which is here are 945 by 321 pixels the whole area is this 25 50 by 4200 now I can change the image dimensions to just include the selection area and whatever borders I've got at the top of any by changing it to say a thousand by 350 just to make sure I include everything I do that by going to this paint drop down the same one we use to open and going to properties in here we can just type in what we want to change it to what did we say a thousand by 350 yes that'll do another way to do that sizing after I undo it with the standard magic undo keystroke of controls add in Windows document oriented programs like this one is to scroll down we don't have to at this point because we've zoomed enough and just grab this corner click on that and drag to resize it to about just including the signature now let me show you an even faster way although the earlier techniques may come in handy in other situations I'm going to use controls and a couple of times to get it back to the way it was when we opened the file first we're going to use the Select tool to just drag a box around the signature area totally including it then all I do is click this crop button that makes the entire image be just the selected area now we need to get this to be the right dimensions 166 by 39 or a multiple of that again we can see it the baud that the dimensions now are 977 by 3:13 let's bring up the calculator just calc and it comes up and do some division so 977 divided by 166 is a little under 6 so it's about 6 times 2 large and 313 divided by 39 is a little over 8 times 2 large let's calculate what 8 times 39 would be 8 times 39 and then if we use that dimension for the height the width should be okay as well so I'm going to go back here properties we're just going to change it to 312 and oh I need this to be exact as well so 8 times 166 is 1328 1328 and there we go we've got something that's an appropriate multiple of the dimensions so let's save that with a new name we can save it as a GIF picture it doesn't really too much matter what format we use and I'm gonna call it dance ignatow gif which is a name i've used before to save this as I was practicing for this demo that's ok about the color quality it's okay that this is a multiple of the desired size the program will scale it before it's displayed however it's probably a bigger file than we really need to use so it wouldn't hurt to scale it back to the exact desired size 1/8 so we're going to use the resize tool be sure that maintain aspect ratio is checked so that you cannot accidentally change the ratio of the width to the height which will make it look bad there's a couple of ways we can do this but if we switch to pixels we can just pick the official size 166 and you see it automatically knows it's supposed to be 39 because it was already in the right dimensions and just click OK now it looks very tiny so let's get it back to 100% zoom level so at least we can see what it looks like and we'll just save that once more this time we can use this because we've already saved it with the desired file name let's move on to the logo hopefully your organization will already have a good graphical version of it and you won't have to scan it which probably wouldn't come out great I'm going to use a version of the software for nonprofits logo so I'll just quickly open that let's see it's this one this image is huge 3,000 pixels wide by 695 pixels high so gain let's zoom out okay we can see most of it now the first thing I'm going to do is get rid of the blue border and the extra whitespace at the right by cropping it so we'll select just make sure we're high enough to get to the top of that big four and get all of it and crop let's now bring the width into the desired 150 pixels without bothering with the calculator we use the resize tool a game a game maintain aspect ratio change it to pixels and 150 so it's now 150 by 34 which isn't exactly what we want but that's okay we'll work from there view zoom to 100% as I mentioned earlier if this is going to be used only in mail merge receipts the size doesn't have to be exact as long as it will look okay but let's assume we are using the standard non mail merge receipts and/or we want to also use this when printing envelopes in that case we need to fix it to be 150 by 60 with the properties menu that we used earlier so 150 here change it to 60 here and oK we've got extra whitespace at the bottom but that's okay because this logo goes at the top-right corner of our receipts so let's save that with its own file name save as again I'll say it's a gift and here's donation logo for receipts that I've saved it with before and be sure to note which folder you're saving it in so that you can find it later let's look at one more case that comes up a lot a logo that is a squarish shape let's open one up it's an old logo that we used to use on the donation website it's just kind of an hand putting an envelope into a collection basket let's zoom in a bit so it looks better although of course it's kind of pixelated but that's okay the thing to keep in mind in this case is that since the logo goes at the top right of either type of receipt or the mail merge letters you want the logo to be at the right edge of the space now this is 32 by 32 so that's a bit small in height since the logo is supposed to be 60 pixels high let's increase it 250% to be closer to the standard logo height of 60 resize this time by percentage 150 and okay of course that doesn't look too great because we had to scale it up most logos wouldn't be this small so you wouldn't have that problem now change the actual dimensions 250 by 60 with the properties 150 by 60 and finally and this is the important part for it to look good we need to select an area including the logo I'll just start way up here to make sure I get all a bit and drag that over to the right so that it's near the right and kind of centered vertically we could change the zoom back to 100% just to see what it really looks like and then save it with a new name I think we already used one called donation logo for receipts it's okay we'll use that again this should give you some good tools for editing your logos and signatures the next demo video shows you how to use them in the donation program thank you for listening