Electronically Sign Approval Made Easy

ESignature PPT for HR Safe

managing compliance documents is not an easy process typical considerations when managing document include document creation from templates document approval flows with alerts document signatures and traceability document versioning document distribution and training document revision and archival in this scenario we will demonstrate an innovative approach for approving and distributing compliance documents by using a signature with VP quality and office 365 compliance documents are stored in a SharePoint library with the attributes like identification approval stages publication date and quality process document versioning is automatically managed preventing end users to access document draft prior the publication minor versions are not visible to end-users documents will be electronically signed during the approval process collected signatures are visible with their meaning the signed version a time stamp and the signers identity the a signature component requires a double authentication which is compliant with FDA CFR 21:40 11 regulations note that connecting to VPN SharePoint is a single sign-on experience creating a new document is easy starting from configurable Microsoft Office document templates in this example a word template for SOP and work instructions the document draft has been added that is not yet visible to end-users sharing the document with selected editors is an easy task from Microsoft Word you can work jointly with your team view modifications done by others in real time and compare document versions a new code and configurable approval flow makes sure the document will go through each approval step prior being published Microsoft flow allows unlimited possibilities for document process automation like automatic notifications interactions with office tools or third-party systems and AI capabilities once the document is pending your approval you will get an automatic email alert users can access their emails directly from the same page simply check precedents key signatures open and read the documents check document attributes and complete the document form assigned a document from the drop down menu given optional comments and enter your password the system enforces and users to reenter their password and authenticate again after a few seconds the workflow updates the document version and stages plus sent an alert to next approvers the document content and attributes are protected any change will invalidate the e-signature the responsible person for publishing the documents will enter people or groups who need to receive an alert about the new document version each recipient will get an alert with a link to open the documents the button allows to approve or reject the documents with the comments this lays the approval system Bulow's and users to approve or reject documents from the received email or by using a mobile device the published document version include a signatures version and other tags approval or rejection comments are stored in the system and visible from the document page the proposed document changes are also visible from this page the document page also includes signatures relations between documents and end-users can mark a document as a favorite the document version history includes...