Email Signature Time Management Matrix Made Easy

E signature time management matrix

hello beautiful people I'm your friendly guide mr. smart and today we're going to learn about the time management matrix a good understanding of the time management matrix is definitely a prerequisite of smart living and by the way you can subscribe and join mr. smart to learn practice and promote smart living we can divide different activities of life into four quadrants depending on their importance and urgency importance is related to habit two that's your mission and goals which you've set for yourself on the other hand urgency is the pressing need for time like a ringing phone which may not relate to what your mission is but calls for urgent attention regardless now let us briefly introduce and discuss the four quadrants of the time management matrix quadrant one is important and also urgent problems and crises which need immediate attention fall into quadrant one if these problems are neglected you will be in trouble for example if you have an important meeting today and you don't attend it you will have a major problem all crises deadline-driven activities last-minute preparations or assignments important customer calls firefighting and corrective activities are in quadrant one quadrant two is important but not urgent it deserves our utmost attention because it's directly related to our mission goals and roles but there's no sense of urgency about it deep relationship building long-term planning coaching mentoring professional development continual education soul nourishing recreation market strategy physical exercise broad and deep reading and preventive activities are in quadrant two working on this quadrant is the key to effectiveness quadrant three is urgent but not important these are all things which can be important for others but not related to our own mission goals and roles in any way these are mere time wasters for us unnecessary calls interruptions emails and unprepared meetings without the agenda are included in quadrant three quadrant four is the combination of not important and not urgent extensive and mindless tv-watching casual internet surfing workplace gossip and other escape activities are in Quadrant four they eat our time away and produce no value there I'd say that was a pretty brief introduction to the time management matrix now let us focus on what's really the key to success in time management think of one personal activity in one work activity which will bring about phenomenal improvement in your life and work if you do them well and consistently for instance spending more quality time with close family members and improving your relations with key business associates can be two outstanding examples of this to which quadrant two these two activities really belong absolutely it's quadrant two do yourself a huge favor and say no to quadrants three and four to focus like a laser in quadrant two if you work hard on quadrant two with focus and consistency it will always continue to minimize the size of quadrant one so you'll have fewer crises fewer emergencies less problems and less immediate corrective measures because you're correctly working on preventative measures in quadrant two quadrant one acts on us while we act in quadrant two so the activities of quadrant two which matter the most should never be placed at the mercy of quadrants three and four which matter the least I know it's fun to kill time it's fun to be entertained mindlessly and there's a time for that but it's not all the time and if left unchecked and unbalanced can harm you in ways that you never even thought of least of all would be any kind of business success so the discipline of time management requires proactivity which if you remember is habit number one dear viewers it is the ninth animated video of the seven Habits series we highly recommend you to watch the following three episodes to fully understand and practice the seven Habits of Highly Effective People guidelines - the seven Habits of Highly Effective People what does habit mean and how to form habits you can conveniently find the links to these videos in the description and cards my fellows like this video if it's helped you to better prioritize and organize your daily activities subscribe and join mr. smart and hit the bell button for notifications if you want to learn more about smart living it's our mission to inspire and guide you to a smart life on all four levels physical mental emotional and financial come and join hands with us in this endeavor you