eSign Maintenance Work Order Made Easy

Esign maintenance work order

hello all welcome to our video series exploring maintenance tips tricks and best practices I'm Stuart Ferguson the solutions engineering lead here at fix and I'm going to be talking about the backbone of maintenance work orders a well-built work order is key to maintenance success we're going to explore six core steps that go into creating the ideal work order work orders are the engine of your maintenance operation they power your team and move work from point A to point B a maintenance work order is essentially a communication tool it conveys all the information about a repair inspection so the task can be completed work orders help everyone on a maintenance team organize assign prioritize track and complete tasks as efficiently as possible all maintenance work orders have a life cycle with six main steps the first step is to identify what has to be done if it's a planned maintenance task you can do this step ahead of time if reactive this is done on an as-needed basis step two is to create a maintenance request this is when the details of a job are put together and submitted to maintenance for further action this can be generated automatically through a preventive maintenance strategy step three is to prioritize and schedule the work work orders are prioritized based on criticality and repair time and are scheduled based on set deadlines a maintenance trigger or dedicated blocks of time step four is to assign and complete the work order in other words this is the step where the work gets done it's assigned to a technician who completes the task step number five is to close and document the work order well organized work order files are key for quicker repairs preparing for audits and more this is too often the last step in the process however by following the steps light up to this point it enables one further action step six step six is to analyze and rework the work order studying past work orders can help you identify root cause and allow you to fix recurring problems once and for all additionally your team can see what processes are working and which need further fine-tuning remember work orders are a pillar of great maintenance when managed properly they give your team the stability and structure it needs to be effective efficient read our post about work order management to find out how to build the perfect request what tools make the job easier and more