eSigning Notification Made Easy

9102014 esigning

[Music] here we are in the docs plus system the first thing i want to do is go into settings so we have a couple check marks a slider bar and an email option at the bottom let's take a look at these so the top check box over to the left it says a document has been shared to you get notified when a document has been sent to you to review edit or sign i'm going to assume that we all want that box checked because hey don't you want to get an email letting you know that somebody's waiting for your signature or somebody wants you to review a document for instance if you're a broker right you're going to want to know those things the next one down summary of send to sign session this is kind of your history report of okay i've sent this email to betty to sign she signed it now it went over to doug doug signed it you know whatever the case may be so again i'm going to assume that we all kind of want to know that our deals are actually progressing especially when it's dealing with e-sign [Music] our choices are send or sign in the upper right corner very easy distinction between them if we look at the send button that has a little paper airplane on it if we think about sending an email we're letting an email kind of fly through the digital space so send is inviting somebody to sign via email whereas sign to the right of that is more oh you're in my office we're together we're dealing with this in person i don't necessarily need to wait for an email to go through the ether to your inbox and you click on it and then it goes out from your inbox back to mine and all that kind of stuff so sign just deals with signing in person [Music] the first screen actually the first two screens regardless of whether we choose send or sign are going to be the same the first two screens are always the same so the first screen under sign is what forms in our transaction do we want to include in this signing session so i've only worked up the purchase and sale i'm going to leave that check mark there i'll click continue and the second screen where it's saying hey you forgot the property address the closing cost the first seller's name you know there's a lot of data missing here so i know that right we're just taking a quick look at this so this might be you know a little busy body-ish you know i don't like a computer looking over my shoulder maybe i still kind of like it because i can click continue at the bottom i can say thanks for letting me know it's okay i know what i'm doing for right now leave me alone [Music] so on this screen is where i can start inviting people to sign so there's a couple of really good things to know here so listen up specifically to this part i want you to pay attention in the upper right corner of this page to the send button which is currently grayed out okay so it's currently grayed out because i haven't invited anyone to sign yet so for example if i put my check mark next to betty send now becomes an option now that i've decided to send it to somebody i can do so when i put my check mark next to betty down here in the section below it grayed out lynn's signing capability as the seller side okay so let me explain why this occurs remind docs plus errors on the side of caution whereby it says look we're going to send it out to one side and then when it comes back we want to make sure that all the signatures are right they're in the right locations email didn't glitch out the computers got all the information correct we always want to double check it so we can't necessarily include both sides in the same e-sign session we're going to send it out on one side we're going to make sure it comes back and looks right before we send it on to the other side so to that point if i uncheck betty and i check lynn now notice betty and jason are grayed out okay so we can only send to one side at a time [Music] i'm going to send to betty but jason's also here i want to send to jason well what the heck when i put the check mark next to jason's name it grayed out send again come on this is this seems more complex than it needs to be but this one's an easy one it grayed out because when i tell the system i want to invite jason via email to e-sign some documents i don't have an email address on file for jason right smack yourself in the head go oh i forgot yeah okay so let's go ahead and talk about the next thing let's say betty and jason are sharing an email address they have the same email well sad trombone noise here's the next time that the system is going to say wait this is not good because you know at this point in history and moving on into the future your email address is a large part or is at least a portion of your virtual identity right you have a phone number that's yours you have an email address that's yours okay so moving into the future everybody needs their own email address just rip off the band-aid used to be you could maybe get away with sending an e-sign to the same email address for multiple people you know like i said maybe it's a couple who've been together for 40-some years they share an email address no secrets between them all that kind of stuff well that's great but unfortunately as a security measure each person needs their own email address so i would just need to change an email address for one of them and now i would be able to send to each person [Music] once i'm ready i can click send at the bottom or in the upper right corner my signers would receive the email either at the specified time so betty would get it first unbeknownst to jason jason would then get it and uh otherwise you know if i did the disable signing sequence they would both get the email inviting them to sign so did they get the mail did they open it did they sign it did it go to the next person you'll kind of get that updated status in real time through email so that way you don't have to sit at your computer and just refresh refresh refresh you can go out driving around on 285 go to starbucks do whatever you're gonna do and just as you're waiting for your frap open up your mail and take a look and see okay well they signed it okay great it's going over there now the only thing that you would have to do on a more manual level is getting back to the whole concept of i can only send to one side at a time so if i know for example i'm going to send to betty and jason once i know jason has signed he was number two of two in the list once his signature is done i know i've got both of my signatures on there come back in make sure everything looks right and then i would be able to take that document and then send it over to the listing side [Music] you