eSigning Sales Contract Template Made Easy

Digisign sales contract template

so today we're talking about DocuSign templates and I would like to go over how to submit an offer with your buyers so the first thing you do log in to DocuSign please and go to the yellow new button where you'll then choose use a template choose the residential sales contract and it should have my name next to it if it doesn't it may not be from the Columbia market ad select it so now we're gonna see that I have set up fields as usual and as usual you are going to need a little bit of information in order to get this completed you need a name and an email address for each person who will be signing this document in this case in the case of the contract it is simply the buyers and the agent that's you so for our purposes here we're gonna have Winston be a buyer and Sylvia can be buying something with him and I will be the agent okay you are still not done with this page please name it something residential sales contract please don't do that because it may keep it it may save everything that you're typing into the template which means that the next person to open the template will be seeing all of your information so save it something else okay so now you're gonna be tempted you see that big blue send button hey this is great I've already got the information nope we're not ready to do that yet what we're gonna do is go to advanced edit we have a lot of information that we need to add okay first of all before we get to the spec this page and we're going to finish up this page I want to show you the mgc addendum okay so I have included the MGC earnest-money addendum with this because until you write an offer there's no need to be collecting earnest money we're gonna assume that you're going to give it to mg see unless however you have spoken with your buyer and they have a particular attorney that they would like to use I would like to suggest that if they have an attorney different from mg see that they know they want to use that you have your buyer right out the earnest money check to that attorney it will be a lot easier if you write an earnest money check either to the list company because that's what was required according to MLS or if you're writing it to a different attorney you do not need this mg see addendum and so you may delete it okay if that's the case you will need our other earnest money addendum to be signed and that is in paperless of course and you can get that done but if you are not going to be writing an earnest money check to mgc go ahead and delete that in order to delete this you simply go to the more options tab and you can delete the document okay okay and one more thing as we're moving down I want to explain one more time about order setting a signing order as you can see here buyer 1 and bi or 2 or both number one in the order that means that they are going to be able to open up their emails and read this when they are ready to they are going to be able to sign it when they are ready to it also means that before you sign anything you want to know that this offer looks the way that they want it to look so if they have any questions if there any changes that need to be made they can call you right now you can do a correction and you can resend them the document with very little fanfare it's very easy I always want to know that my buyers are absolutely certain about what they have signed and so that's where you need to be ready to answer questions once you get it to sign once they've signed it and it comes to you now for the signature you can check over it make sure you haven't missed anything and then you can sign it and get it on its way and there's your subject line your title feel free to send an email to them if you like you can always customize an email to a specific recipient as you can see that would only go to Winston and on Sylvia I would say if you're dealing with a couple it would go to both of them you would want that but that is always an option in general okay so moving forward you hit the next button up at the top right and now we see the documents as you can see I have put a lot of text boxes and a lot of initials in this document it is not however complete there is no way for me to add initials everywhere that might need to be initial because there are choices to be made this this sales contract is a document that changes from person to person to person there is no one standard way to fill it out so this is where you have to be vigilant first of all are you one of the buyers or you the seller then you better drag a checkbox over here and indicate that you the agent are a part of this deal okay but I would never assume that and 99% of the time you're not so I'm not putting a box there for anybody to deal with but you know that you have to deal with that if you are part of the transaction so then you can simply you can double click on the box and put today's date so 2018 and then tab and you are off to the races and you just keep tabbing and you know you just keep typing in the information that you need and you can tab in that's what makes it very simple it just keeps moving and you can really move along in your completion of this document I've already indicated the initials and the fact that these are clients because of course they are okay here are the basic text boxes that you're going to need to fill out with a property if there is no subdivision for instance then you can go ahead just drag the box away it simplifies things if you're not going to use a box or a checkbox it does simplify things to remove it from the document altogether a lot of times I have just put those boxes there to remind you to do something with it or maybe there's a quick choice to be made and you can just click on it real quick but a lot of times it will prompt you wants you to do something with these boxes that's why I always put the boxes in the agents name if I can help it I don't like to put too many text boxes with the buyer or seller under their names because it really prompts them to do things and maybe even to change information and and you want to be in control of that information you don't want them to be able to change things and you not even realize it okay so put the information that you need in there just keep tabbing now you've got earnest money is it being paid by check is it gonna be wired okay so there's a there right there that's a question that you need to answer then who will the earnest money be held by if they don't have a preference an attorney we don't know what's happening go ahead and have them GC hold it oMG so you can get it to any closing attorney and that's what does happen but it does seem to be a little bit easier to have this conversation with your client do you have a preferred attorney that you would like to use for this closing perhaps the property you're buying has an attorney that's already been established perhaps it's a foreclosure and there is a set attorney that will be handling this make the earnest money out to that attorney that that will be handling the closing and that will simplify matters greatly as you approach closing so go ahead and indicate who will be holding that money as you can see buyers initials are already set up there you don't have to worry about that okay the next thing you see is closing costs well I don't have any initials there because I don't know it depends on the deal as to who's gonna pay those closing costs just drag the initials that you need okay put them in the proper place and add the date sign as well okay so please just handle that that's a question that absolutely needs to be addressed financing is it a cash deal then it you know then it's not contingent so you have to you have to answer that question you definitely have to answer the question of what kind of financing so you need to know the answer to that question don't forget that when you're trying to decide closing costs and everything I hope that you've gotten the amount from the lender there are a lot of conversations to be had with people prior to putting in most offers okay so initials their appraisal contingency it's not always contingent you may not you may not not always need that so check the correct box you need to put the names of you know whoever is going to be on the the deed type that in properly put the date I have only allowed the option for at closing they're drag drag that debt check box wherever you need it but obviously it's it's always recommended to do it at closing that's that's really the the cleanest way to do it the easiest okay here's the other thing with the due diligence there are no initials if you're doing it the standard default way which is ten business days then submit a repair addendum that's the standard process that's what everybody assumes will happen unless and the unless is where you would initial one of these as is paragraphs so be very careful that you don't get initial happy and say oh we forgot to initial something only initial this part if it is and as is property and your buyer understands that so if that's the case drag some initials over and and date them please okay property disclosure we're gonna assume that there's a property disclosure on most properties however there are some that there are not property disclosures feel free to drag those initials down if there is no property disclosure on the property being purchased is there a home warranty not always but many many many times so I have gone ahead and filled in these sections for you to check off and to provide a little bit of information with if they're not going to be there you might consider just dragging all that and deleting it it might make your life a little bit easier as you're trying to sign because it will want you to put something in those boxes okay property documentation I've put the check boxes in the most common answers but you know what if this is a short sale then move this checkbox on over okay answer the questions properly move the boxes or add things as you need okay Association feed question etc etc okay the if you check that there is an addendum attached then you're going to need to upload it and you're gonna need to fill that out I do not have the addenda the various ones that could be used uploaded into this template so you can always go back and add a document to this okay so so make sure that you are including everything that is needed in your offer notice I don't have any text boxes in other terms okay if you're gonna put something in other terms put it under your name okay again please don't let the clients have the ability to change anything and this other term section is particularly important because anything that is is typed here is basically superseding something else in the contract and we don't want people getting in trouble for practicing law without a license as the attorneys like to put it so if you need to put all appliances including refrigerator to convey at no cost to client then go ahead and drag a text box and start typing okay but be very be very mindful of what you're putting in number eighteen expiration of the offer you obviously need to type that in and then I've already set up the signature there's the full name all they have to do is click on that information you do need to fill this out now that's your name it's gonna pop up there but you need to put your license number and your office code don't forget your office code is located on your pocket card okay you got your pocket license that you should have available to you and the office code is gonna be a five digit code and your license number will be either a five or six digit number depending on how long you've been an agent your email address and your phone number so please fill that information out I have seen contracts submitted to us from from other people that there is no information on there any I think that's frustrating and it doesn't look professional so really make sure that that you have completed every part of the offer okay and double-checked it and make sure it's right before you submit it to anybody here's the mgc addendum super easy again if you don't need it you don't need it and show they're deleted it by now but all you do is you put the date in here in that fancy lawyer speak that they've got right there and put the name of the seller and the name of your buyer is already here I'm not sure why there's just the one there should be two there and then you put the address and the initials are already are already set so there you go and that's it signatures and you're done that is how you handle the offer template so if you have any questions please let me know